Opportunity
Minnesota Supplier Systems #2000018575
MnDOT Seeks Venue, Lodging, and Catering for State Aid All-staff Annual Meeting near Brainerd, MN
Posted
August 07, 2026
Respond By
August 17, 2026
Identifier
2000018575
NAICS
721110, 722310
The Minnesota Department of Transportation (MnDOT) is seeking a venue and associated services to host its State Aid All-staff Annual Meeting near Brainerd, MN. - Government Buyer: Minnesota Department of Transportation (MnDOT), including the State Aid Division - Event Details: - Conference for approximately 80 attendees - Venue must be a resort or similar facility within 30 miles of Brainerd, MN - Event duration: 1.5 days, with lodging for one night - Products/Services Requested: - Up to 80 single occupancy lodging rooms for one night - General session meeting room for up to 80 people, set up classroom or crescent rounds style, with podium, large screen, electrical, and Wi-Fi access - Catering: breakfast buffet, lunch buffet, dinner buffet, morning and afternoon beverage breaks (coffee, tea, water, soda, sparkling water, energy drinks) - Audio/visual support for the meeting - All-inclusive pricing (including freight) - Notable Requirements: - Venue must comply with ADA, fire safety, and COVID-19 guidelines - Master billing to MnDOT for all services - Strict adherence to submission procedures via the SWIFT Supplier Portal - Compliance with Minnesota's diversity and inclusion goals - Detailed cancellation and payment terms - No specific OEMs or vendors are named; opportunity is open to all qualified suppliers
Description
This is a Request for Bid (RFB) issued by the Minnesota Department of Transportation (MnDOT) for hosting a conference for approximately 80 persons. The event is to be held at a resort or similar location within 30 miles of Brainerd, MN. The solicitation requires all responses to be submitted online through the SWIFT Supplier Portal by the specified deadline, and includes attachments such as the Request for Bids, Sample Contract, and Specifications. Questions must be submitted in writing by August 12, 2026, and the contract term is anticipated from September 2026 to June 2027.