SAM #FA465926QZ019

Air Force Seeks Replacement of Dual 8-Ton CRAC Systems with Installation and 4-Year Maintenance at Grand Forks AFB

This opportunity seeks vendors to replace the Computer Room Air Conditioner (CRAC) system at Grand Forks Air Force Base, North Dakota, for the Mission Control Element (MCE) 1211 in building 542. - Government Buyer: - U.S. Air Force, 319th Aircraft Maintenance Squadron (319 AMXS), Grand Forks AFB - Products/Equipment Requested: - Two (2) 8-ton Computer Room Air Conditioner (CRAC) units - Multi-stage cooling, integrated humidification and de-humidification, autonomous control systems - Must maintain 60-70°F temperature and 40-50% relative humidity - Operate with 40% inhibited propylene glycol and 60% reverse osmosis water - Two (2) new dry coolers sized for free-cooling operations - Two (2) redundant pumps sized per equipment manufacturer's requirements - All new piping and movable ductwork for both CRAC systems - Services Requested: - Removal, decommissioning, and legal disposal of existing CRAC units, pumps, and dry coolers in compliance with environmental regulations - Installation of dual independent CRAC systems with all associated equipment - Provision of operation and maintenance (O&M) manuals - Training of 319 AMXS personnel on preventative maintenance, start/stop, and failover procedures - Preventative maintenance and 24/7 emergency repair services for four years post-acceptance - Unique/Notable Requirements: - Strict adherence to environmental disposal and security protocols - Movable ductwork must allow quick connection of backup CRAC unit - The government is seeking information and estimates for both purchase and rental options, each with a four-year maintenance plan - No specific OEMs or part numbers are mentioned in the solicitation or attachments

Description

Sources Sought: SAM Notice ID FA465926QZ019

COMPUTER ROOM AIR CONDITIONER (CRAC) REPLACEMENT at GRAND FORKS AFB, ND

THIS IS NOT A SOLICITATION!

This notice does not constitute a commitment by the Government. All information submitted in response to this announcement is voluntary and the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.

This notice also serves to gain information and estimates on both purchasing the units with a four-year maintenance plan vs. renting with a four-year maintenance plan. Please provide two separate estimates in your response.

There is a need for Computer Room Air Conditioner (CRAC unit) at Grand Forks Air Force Base, ND. The requirement includes contractors removing and disposing of the current CRAC unit. They shall safely decommission, disconnect, and dispose of the existing legacy CRAC unit, associated pumps, and the existing dry cooler. All equipment, piping, fluid solutions, and debris shall become the property of the contractor. The contractor is responsible for the safe and proper transport and legal disposal of all materials off base, in strict accordance with local, state, and federal environmental regulations. The contractor will procure and install a dual CRAC unit system.

CRAC Units: Provide and install two (2) 8-Ton CRAC units. Both units must feature multi-stage cooling capabilities.

1. System must be capable of maintaining MCE internal temperature at 60 to 70 degrees Fahrenheit.

2. System must include integrated humidification and de-humidification capabilities designed to continuously maintain a relative humidity (RH) of 40% to 50%.

3. The systems shall operate using a solution comprised of 40% inhibited propylene glycol and 60% Reverse Osmosis (R.O.) water.

4. Each CRAC unit shall be equipped with separate, autonomous control systems, ensuring both units can operate fully independent of one another.

The contractor shall provide and install new dry coolers for each independent system. Dry coolers must be appropriately sized to support free-cooling operations. They shall also provide and install new, redundant pumps for each CRAC system. All pumps must be sized in strict accordance with the equipment manufacturer's requirements. New piping must be provided and installed for both systems, sized according to the manufacturer's specifications. The contractor shall provide and install movable ductwork designed to allow the backup CRAC unit to be quickly and efficiently connected to the MCE. They will provide O&M manuals and train 319 AMXS personnel on preventative maintenance, start/stop, and failover procedures. Lastly, they will conduct preventative maintenance based on equipment manufactures instructions and provide 24/7 emergency repair services for 4 years post acceptance.

All other information pertaining to this requirement can be found in the DRAFT PWS attached to this RFI.

The result of this market research will contribute to determining the method of procurement. 

The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 238220 - Plumbing, Heating, and Air-Conditioning Contractors

NOTE: If you believe the above NAICS to be incorrect please suggest alternate NAICS for this acquisition. 

If your organization is willing and capable of providing the above-mentioned government needs, please respond with the following information: 

Organization Name:                         

SAM UEI:       

CAGE Code:   

Business Type (Include all applicable designations):                     

Small Business Under NAICS – 238220? (Y/N):                

POC Telephone Number:     

POC Email:    

Projected Delivery Date (XX number of days after award):         

If you have an existing Government contract vehicle (GSA, NASA SEWP, NIH NITAAC etc.) that can provide this requirement, please provide the contract number:       

All interested firms should submit a capabilities package that outlines the firm’s ability to supply the requirements mentioned above. The capabilities package should be brief and concise yet clearly demonstrate the ability to meet the stated specifications and quantities. If teaming or subcontracting arrangements are anticipated, these should be clearly identified. The response must not exceed 5 pages. 

WE ARE PRIMARILY SEEKING RESPONSES FROM SMALL BUSINESSES REGISTERED UNDER THE AFOREMENTIONED NAICS CODE; HOWEVER, ALL WILLING AND CAPABLE VENDORS ARE ENCOURAGED TO SUBMIT THEIR RESPONSE. 

Submit all responses via email to SSgt Ellod Richardson at ellod.richardson@us.af.mil and SSgt Jhala N. Neupane at jhala.neupane@us.af.mil and TSgt Trenton Cott at  trenton.cott@us.af.mil no later than 14 AUGUST 2026, 1:00 PM CST. 

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