City of Columbus #RFQ033359

Columbus Seeks Citywide Contract for OEM/Remanufactured Ink & Toner Cartridges and Printer Maintenance

The City of Columbus Department of Finance and Management is seeking bids for a Universal Term Contract to supply remanufactured and OEM ink and toner cartridges, as well as printer maintenance and repair services, for use across all city departments. - Government Buyer: - City of Columbus, Department of Finance and Management - OEMs Highlighted: - HP (Hewlett-Packard) - Brother - Canon - Dell - Epson - Lexmark - Ricoh - Xerox - Products Requested: - Remanufactured and OEM ink and toner cartridges compatible with HP, Brother, Canon, Dell, Epson, Lexmark, Ricoh, and Xerox printers - Multiple specific part numbers and models, including HP CE505A, HP CE255X, HP CN045AN (#950XL), Dell 331-0723, Epson 277XL, Lexmark 50F1H00, Ricoh 885400, Xerox 106R03477, and others - Both OEM and remanufactured/compatible versions are required - Quantities are not fixed; contract is for citywide supply as needed - Services Requested: - Printer maintenance and repair services - Preventative maintenance, cleaning, inspection, repair, and replacement of worn parts - Service reporting and test print quality checks - HP Certified Technicians required - Next-business-day response during normal business hours - Warranty on service and parts for at least the manufacturer's warranty period - Notable Requirements: - Vendors must provide pricing discounts off catalog or price lists - Experience and references required - All documentation (pricing, references, literature, warranty info) must be submitted in PDF format - Compliance with Ohio business registration is mandatory - Quotes must be valid for 180 days - Estimated contract value is $320,000, with potential for up to $640,000 in purchases - Contract duration through January 1, 2029, with possible annual extensions

Description

The City of Columbus is soliciting bids for a Universal Term Contract to purchase remanufactured and OEM ink and toner cartridges, as well as printer maintenance services, citywide. The contract duration extends through January 1, 2029. Bidders must submit their pricing and required documentation by August 20, 2026, and demonstrate experience and references supporting their ability to provide these materials and services. Questions must be submitted by August 6, 2026, and responses will be posted by August 13, 2026.

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