SAM #36C25926Q0723

VA Solicits Vehicle Transfer Simulator and Height Adjustment System (TRAN-SIT or Equal) with Installation

The Department of Veterans Affairs, Network Contracting Office 19, is seeking quotes for specialized rehabilitation equipment for the George E. Wahlen VA Medical Center in Salt Lake City, Utah. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 19 (NCO 19) - OEMs and Vendors: - TRAN-SIT (referenced as the OEM for both systems) - Products/Services Requested: - Vehicle Transfer Simulator (Brand Name or Equal to TRAN-SIT WT-960) - All steel construction - Stationary feet and retractable casters - Steering wheel with tilt-column - Dashboard instrument cluster decal - Vinyl bucket seat with seat tracks - Seat belt and shoulder strap - Fully functional door, arm rest, handles, lock, and key - Open design for therapist access - Quantity: 1 - Height Adjustment System (Brand Name or Equal to TRAN-SIT WT-960HAS) - Lifts to maximum door height of 40 inches - Foot-operated height adjustment pump with controlled slow-speed descent - Dimensions: 48 in W x 60 in L x 56 in H - Supports up to 500 lbs - Quantity: 1 - Delivery and Installation Services at the VA Medical Center - Unique or Notable Requirements: - Brand name or equal requirement for both products (TRAN-SIT WT-960 and WT-960HAS) - Vendors must provide documentation demonstrating compliance with salient characteristics - Buy American Certificate required; U.S.-manufactured products strongly preferred - If not the manufacturer, vendors must submit an OEM authorization letter - Small business set-aside under NAICS 333310 - Delivery is FOB destination to the specified VA facility

Description

Request for Quote (RFQ) #: Vehicle Transfer Simulator (36C25926Q0723) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. The deadline for all questions is 12:00pm MST, August 13th, 2026. All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. Quotes are to be provided to stephanie.cahill@va.gov no later than 12:00pm MST, August 21st, 2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0723. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 17, 2026. The North American Industrial Classification System (NAICS) code for this procurement is 333310 with a business size standard of 1,000 employees. This solicitation is 100% set-aside for small business concerns. List of Line Items; Line Item Description Qty Unit of Measure Unit Price Total Price 0001 Vehicle Transfer Simulator 1 EA $ $ 0002 Height Adjustment System 1 EA 0003 Delivery and Installation Services 1 JB Grand Total $ Description of Requirements for the items to be acquired: Buy American: Vendors are strongly encouraged to include quotes with all products manufactured within the U.S. whenever possible although quotes with non-domestic products will not be excluded from the solicitation. Vendors are required to complete the FAR 52.225-2 Buy American Certificate below and include with their quote to verify the Country of Origin (COO) of products included in their quote. Additional requirements include: FOB shall be destination Freight shall be added to the price of CLIN 0001 and not be its own line item Cut sheets and specification sheets proving the offered product meets all testing specifications and salient characteristics shall be included with the quote Quotes shall annotate the expected date of delivery to the specified location Quotes shall be accompanied by an authorization letter consistent with the requirements of VAAR 852.212-71(c). Failure to meet the salient characteristics below will result in the offeror's quote not being considered for award. Failure to provide the required documents or information (information documents, quote with accurate costs, delivery lead time, Buy American certificate, and/or authorized distributor letter) by the quote deadline will result in the quote not being considered for award. Salient Characteristics: #0001: Vehicle Transfer Simulator: Brand Name or Equal to TRAN-SIT WT-960 All steel construction Stationary Feet and Retractable Casters Steering Wheel with Tilt-Column Dashboard Instrument Cluster Decal Vinyl bucket seat with seat tracks Seat belt and shoulder strap Fully functional door, arm rest, handles, lock, and key Open design for easy access by therapist #0002: Height Adjustment System: Brand Name or Equal to TRAN-SIT WT-960HAS Height Adjustment lifts to maximum door height of 40 Foot Operated height adjustment pump w/ controlled slow-speed descent Dimensions: Total footprint 48 in W x 60 in L x 56 in H; 500 lb. Delivery and acceptance are to be F.O.B Destination (RFO 52.247-34) at: George E. Wahlen VA Medical Center 500 Foothill Blvd., Salt Lake City, UT 84148 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/: at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and is found to be prejudicial to competing contractors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror's page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement; (II) Price; (III) Delivery Lead Time; (IV) Buy American Certificate; and (V) Letter of Authorized Distributor (VAAR 852.212-71 (c), as applicable. Volume I - Technical capability or quality of the item offered to meet the Government requirement The offeror shall submit specifications, cut sheets, or brochures confirming the "equal" products, including "equal" products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number. Volume II - Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. Volume III - Buy American Certificate The offeror shall complete and submit the included 52.225-2 Buy American Certificate. Volume IV - Letter of Authorized Distributor If the offeror is not an OEM, then the offeror shall submit a verifying authorization letter or other documents from the OEM consistent with the requirements of VAAR 852.212-71(c). Verifying letter must be from the OEM listing the offeror is directly authorized to distribute/resell the products. (End of Addendum to 52.212-1) 52.212-2, Evaluation--Commercial Items applies to this acquisition. ADDENDUM to RFO 52.212-2 EVALUATION COMMERCIAL ITEMS: The Government will award a contract resulting from this solicitation to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors. The following factors shall be used to evaluate quotations: Technical capability or quality of the item offered to meet the Government requirement Price Submission of Buy American Certificate Submission of Authorized Distributor Letter Evaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers: Technical capability or quality offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government's requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price. Submission of completed Buy American Certificate: The Government will evaluate the information provided in the completed Buy American Certificate for compliance with FAR Part 25. Priority may be given to products made in the US. Submission of Authorized Distributor Letter: Vendor eligibility will be determined in addition to other evaluation factors above by the submission of a proper OEM letter (see VAAR 852.212-71(c)) from the manufacturer of the products included in the quote package which lists the offeror as authorized to distribute and/or resell products. The Government may consider an award to other than the lowest priced quoter/offeror if it’s in the best interest of the Government. If offeror does not provide all volumes as outlined in RFO 52.212-1 Instructions, the offer may be considered non-responsive. (End of Addendum to 52.212-2) 52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR. Applicable RFO clauses incorporated by reference: Number Title Source 52.203-6 with Alt IRestrictions on Subcontractor Sales to the GovernmentStatute 52.203-13Contractor Code of Business Ethics and ConductStatute 52.203-17Contractor Employee Whistleblower RightsStatute 52.203-19Prohibition on Requiring Certain Internal Confidentiality Agreements or StatementsStatute <!-- Additional rows omitted for brevity --> Additional contract requirements or terms and conditions include clauses such as 52.217-8, 52.222-90, 52.225-1, and others listed in the original document, each with specific applicability and details. Offers are due to stephanie.cahill@va.gov by 12:00pm MST, August 21st, 2026. For further information, contact: Stephanie Cahill Email: Stephanie.Cahill@va.gov

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