Tarrant County Ionwave #F2027006

Annual Contract for Oil, Lubricants, and Related Products for Tarrant County

Tarrant County is seeking vendors for an annual contract to supply oil, lubricants, and related products for county vehicles and equipment. - Government Buyer: - Tarrant County Purchasing Department - Products and Services Requested: - Wide range of oil and lubricant products, including: - Motor oils (full synthetic, synthetic blend, heavy duty) in various grades and container sizes - Hydraulic oils (46 AW, 68 AW, universal hydraulic tractor oil) - Gear oils (80W-140 synthetic, 80W-90, ISO 220 EP) - Transmission fluids (Allison transmission fluid, full synthetic automatic transmission fluid, 10W/30 HD transmission drivetrain oil) - Anti-freeze (red and orange extended life) - Diesel exhaust fluid (DEF) in drums, totes, and small containers - Windshield wash (concentrated, various sizes) - Mineral spirits, heat transfer fluids, multipurpose grease - Services: - Vendor personnel must pass criminal background checks for access to county data or secure facilities - Vendors providing hosted or cloud IT solutions must comply with strict information security requirements (designated security contact, breach notification within 48 hours, data residency in contiguous U.S., patch management, audit rights) - Unique or Notable Requirements: - All products must meet current API and ILSAC standards or equivalent - No reconditioned products accepted; products must be free from foreign substances and water - Delivery required within 5 business days for standard orders, 48 hours for emergencies - Vendors must pick up empty drum containers at no extra charge - Vendors must indicate brands and container sizes offered; no specific OEMs or brands mandated - Encourages participation from Historically Underutilized Businesses (HUBs) - Open to cooperative purchasing by other governmental entities in Tarrant County - Information security compliance is mandatory for IT-related services

Description

This solicitation is an Invitation for Bid issued by Tarrant County for an annual contract to purchase oil and lubrication products for vehicles and equipment. The contract term is twelve months from the date of award, with options to renew for two additional twelve-month periods. Vendors must provide products meeting industry standards, ensure delivery within specified timeframes, and comply with Tarrant County's terms including pricing, delivery, and insurance requirements. A virtual pre-bid conference is scheduled to address bidder questions.

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