SAM #36C24926Q0348

VA Seeks Automated IV Workflow Solutions for Sterile Compounding at Memphis VAMC

The Department of Veterans Affairs, Network Contracting Office 9 (NCO 9), is seeking information from vendors for automated IV sterile compounding workflow solutions for the Memphis VA Medical Center Pharmacy Service. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 9 (NCO 9), VA Memphis Healthcare System - Products/Services Requested: - Five (5) automated IV workflow solutions for sterile compounding in laminar airflow hoods and biological safety cabinets - Must meet USP 797 and USP 800 standards - Provide ISO Class 5 environment and support negative pressure - Include barcode scanning, image recognition, gravimetric verification, and camera documentation - Enable remote pharmacist verification and label printing - Support medication tracking and robust reporting - Integrate with VA software (VistA) and Simplifi797® - Compatible with various manufacturers' hoods and cabinets - Installation, shared maintenance, and 24/7 technical support - After-hours support with 30-minute call response - Remote VPN diagnostics - Compliance with VA information security and privacy requirements - Unique/Notable Requirements: - Full integration with VA pharmacy software and compliance with federal security/privacy standards - Equipment must be suitable for both laminar airflow hoods and biological safety cabinets - One-year lease with four option years - No specific OEMs or vendors are named in the solicitation.

Description

Page 4 of 25 Page 1 of This is not a request for quotes; the Government is seeking information for market research purposes only. VA Network Contracting Office (NCO) 9 is seeking sources interested and capable of providing the items as described in the attached Product Description. The North American Industry Classification System (NAICS) is 339112 The Service Code (PSC) is 6515 - Medical and Surgical Instruments, Equipment, And Supplies Responses to this notice shall include company/individual name, size status for the above reference NAICS code, a service capability statement, SAM Entity Unique Identifier (EUI), address, point of contact, and examples of similar facilities to which similar items have been provided. Contractors must provide information on whether they are certified SDVOSB, VOSB, Hub zone, 8(a), women-owned concern. If standard company brochures will be provided as a response to this Source Sought ensure that additional information tailored to this notice is included. This is not a solicitation for quotes. If a solicitation is issued, it will be announced on the Contract Opportunities website https://respondtothat.solicitation.gov and respond to that solicitation announcement separately from the response to this announcement. Contractors must be registered in System for Award Management (SAM), see internet site: https://www.sam.gov for information about registration. Identify any other companies owned (wholly or in-part) by the owners of this business who provide goods or services that are registered under the same or a related NAICS code with the Center for Veterans Enterprise (CVE); Provide the certification type (SDVOSB/VOSB), Federal Identification Number, and state of incorporation for each. Do you plan on responding to a solicitation for this requirement with a Joint Venture utilizing multiple owned companies as majority or non-majority owner? If you are in GSA, please provide schedule and contract number. Responses to this notice must be submitted via email to daymeion.brantley@va.gov. No telephone inquiries will be accepted. DISCLAIMER: This Sources Sought is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Sources Sought that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought. Veterans Affairs, NCO-9, is seeking information for vendors interested and capable of providing the service below: STATEMENT OF WORK Automated Sterile Compounding Workflow Solution BACKGROUND: The Memphis VA Medical Center's (VAMC) Pharmacy Service manually compounds sterile non-hazardous and hazardous intravenous (IV) compounds for patient administration. Pharmacy Service currently follows USP 797 standards. However, USP 800 standards have been published and must be implemented by December 2019. In addition, new USP 797 guidelines are projected to be published by June 2020. To remain compliant with these USP standards as well as look at new opportunities to prevent medication errors, the Pharmacy Service is looking at automation to help improve patient safety by reducing medication errors and ensure all documentation is obtained for compounded products as required by new standards. OBJECTIVE: To install sterile compounding workflow solutions that can be placed inside laminar airflow hoods and biological safety cabinets to improve patient safety and reduce potential medication errors when manual compounding is required. SCOPE OF WORK: Vendor shall provide five IV workflow solutions for laminar airflow hoods and biological safety cabinets. Vendor shall furnish all accessories, parts and expertise necessary to provide shared maintenance of all equipment at the Memphis VAMC. Equipment Requirements Provides an ISO Class 5 environment and/or can be used within an ISO Class 5 environment Can be used in a negative pressure environment Compatible with closed-system transfer devices Uses integrated barcode scanning for verification of ingredients Uses image recognition for verification of ingredients Uses gravimetric verification Uses cameras to visually document compounding of sterile IV medications Allows for remote pharmacist verification Provides compounding instructions for pharmacy technicians when manual compounding is required Print labels for compounded items Alert to destroy items that do not meet accuracy verification Maintains photo documentation of all compounded items Tracks all medications, lot numbers and expiration dates for items used in compounded medications for recall purposes Flexibility with use of different manufacturers and supplies during times of medication/supply shortages Small footprint that can be used in current spaces Ability to interface with VA software (VistA) via HL7 interface Ability to interface with Simplifi797® software Customized reporting system Ability to log into the automation with username and unique PIN Customer support with remote virtual private network (VPN) ability and onsite repairs available 24 hours per day/7 days per week SCHEDULE: Installation estimated to be completed by January 2026. TERM OF CONTRACT AND PRICING: The VA anticipates the award of a single contract for a one-year lease with four option years. The solicitation will be conducted in accordance with FAR 12 and 15. HOURS OF OPERATION: Not applicable. MAINTENANCE AND TECHNICAL SUPPORT: Provide maintenance on all contractor-provided equipment and installed systems. Contractor shall make provisions for the proper maintenance and functioning of associated equipment, facilities and fixtures as may reasonably be required by pharmacists to perform services hereunder. Provide after-hours support for problems with call-pack periods not to exceed 30 minutes from the placement of a call for assistance. PLANNING AND INSTALLATION: Contractor shall develop a project implementation strategy with Memphis VAMC to include the preparation of buildings, establishing telecommunications etc. if necessary. The service provider should utilize a point-to-point VPN between themselves and Memphis VAMC, if necessary, to dial into the system for diagnostic or upgrading purposes. All security requirements need to be met. Contractor shall provide hardware necessary to connect remotely to Memphis VAMC to be utilized at the contractor site. Contractor shall provide facsimile, telephone, computer/laptops, networking and other telecommunication equipment to be utilized at the contractor facility. Contractor shall provide all supplies, services, maintenance, repairs and upgrades required at contractor facility to provide services as described above. Contractor's equipment, hardware, software and supplies shall be compatible with the VA's software and hardware used during performance of this contract, including critical patches and antivirus updates. Contractor shall provide proof of installation of critical patches and/or antivirus updates to the VA upon request. Contractor's network and security system shall be compatible with the VA's network and security system. Contractor shall use any VA furnished items in conjunction with, and exclusively for, performance under this contract. APPENDIX C VA INFORMATION AND INFORMATION SYSTEM SECURITY AND PRIVACY LANGUAGE FOR INCLUSION IN CONTRACTS, AS APPROPRIATE NOTE: Any sections (1-14) which DO NOT apply should not be included in the Statement of Work (SOW), Performance Work Statement (PWS), Product Description (PD) or contract. GENERAL. This entire section applies to all acquisitions requiring any Information Security and Privacy language. Contractors, contractor personnel, subcontractors and subcontractor personnel will be subject to the same federal laws, regulations, standards, VA directives and handbooks, as VA personnel regarding information and information system security and privacy. <!-- Additional content continues with similar structure, applying , , , , , and other semantic tags as appropriate to organize the information clearly and accessibly. -->

View original listing