SAM #36C25526Q0027

Service agreement for maintenance of Automatic Transfer Switches at Harry S. Truman Memorial Veterans Hospital

This opportunity seeks a contractor to provide comprehensive maintenance services for Automatic Transfer Switches (ATS) at the Harry S. Truman Memorial Veterans Hospital in Columbia, Missouri. - Government Buyer: - Department of Veterans Affairs (VA), VISN 15 Network Contracting Office - OEMs (Original Equipment Manufacturers): - ASCO (Series 7000) - Zenith (ZBTS00B10160E) - Metron (MP 300-50-480C) - Products/Services Requested: - Full-service maintenance for 14 ATS units, including: - ASCO Series 7000 (various amperages: 400A, 600A, 800A, 1600A) - Zenith ZBTS00B10160E (1600A) - Metron MP 300-50-480C (100A) - Services include scheduled preventive maintenance and unscheduled/emergent repairs - All parts, labor, and travel included - Unique/Notable Requirements: - Maintenance must be performed by manufacturer-certified technicians with access to OEM proprietary information - Compliance with NFPA 110 standards is mandatory - Annual maintenance intervals for each ATS - Strict personnel qualifications and detailed reporting procedures required

Description

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT

DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI In Accordance With (IAW) FAR Part 15.201(e).

SCOPE Procurement of service agreement to maintain full-service support of Automatic Transfer Switches (ATS). This contract shall cover scheduled (preventive maintenance) and unscheduled (emergent) maintenance. All parts, labor, and travel shall be included.

BACKGROUND This contract will be used to provide full maintenance and testing service for the Harry S. Truman Memorial Veterans Hospital (HSTMVH). Proper maintenance of the ATS is needed to ensure the continued operation and transfer in case of a power outage.

SITE VISIT A site visit will be scheduled providing all potential bidders the opportunity to view the electrical distribution system. The date and time will be listed in the solicitation.

BADGES, PARKING, CHECK-IN PROCESS All Contractor personnel are required to wear identification (I.D.) badges issued by the HSTMVH Engineering office during the entire time they are on the HSTMVH grounds. It is the responsibility of the Contractor's personnel to park in the appropriate designated parking areas. The HSTMVH shall not validate or make reimbursement for parking violations of the Contractor's personnel under any circumstance. The contractor's technician shall report to the VA representative office Facilities Management prior to starting work. The technician shall prepare a written service ticket explaining the work for the day, a listing of which parts are to be used, the price of each part, and the total price of multiple parts. The ticket shall be given to the VA representative for approval.

PERIOD OF PERFORMANCE Base Year: 06/05/2026 – 06/04/2027 Option Year I: 06/05/2027 – 06/04/2028 Option Year II: 06/05/2028 – 06/04/2029 Option Year III: 06/05/2029 – 06/04/2030 Option Year IV: 06/05/2030 – 06/04/2031

CONTRACTOR QUALIFICATIONS Fully qualified is based upon training and hands-on experience in the field. For training, the Field Service Engineer (FSE) has successfully completed a formalized training program for the equipment identified in this solicitation as required by the Original Equipment Manufacturer (OEM) and equal to what the manufacturer provides their own field service personnel. All PMs shall be provided by a manufacturer certified technician. Contractor must provide evidence of appropriate training of any FSE(s) providing services under the contract. Subcontracting of any award will not be allowed without written permission of the Contracting Officer. Contractor must have access to all OEM proprietary information due to the critical nature of these services, including software updates and factory service bulletins.

PERSONNEL ACCEPTANCE The Government reserves the right to accept or reject Contractor's staff for the rendering of services. Complaints concerning performance or conduct shall be dealt with by the Contractor, VA representative, and the final decision made by the Contracting Officer.

CONTRACTOR'S RESPONSIBILITIES The Contractor shall take all precautions necessary to protect against injury or damage during the performance of this contract. The Contractor shall be responsible for any injury to employees and any damage caused by their fault or negligence. The Contractor shall enforce performance standards, including timely submission of deliverables and compliance with screening requirements. The authorization requirements do not apply, and a Security Accreditation Package is not required.

HOURS OF SERVICES The Contractor shall perform services Monday through Friday, except for National Holidays, between 6:00 p.m. and 6:00 a.m. National holidays include: New Year’s Day – January 1 Martin Luther King’s Birthday – Third Monday in January President’s Day – Third Monday in February Memorial Day – Last Monday in May Juneteenth – June 19 Independence Day – July 4 Labor Day – First Monday in September Columbus Day – Second Monday in October Veterans Day – November 11 Thanksgiving Day – Fourth Thursday in November Christmas Day – December 25 When a holiday falls on a Sunday, the following Monday is observed. When on a Saturday, the preceding Friday is observed. Any other day declared a National Holiday by the President is also included.

AUTOMATIC TRANSFER SWITCHES The following ATS shall be covered under this contract: Location Local Identifier Make ATS Model Amperage EE# E009 ATS-1 ASCO Transfer Switch, Series 7000, 480V 400 112962 E003A ATS-2 ASCO Transfer Switch, Series 7000, 480V 800 112963 <!-- Additional rows omitted for brevity -->

SCHEDULE OF WORK The vendor shall provide work at the intervals defined below. The contract is a base plus four option years. Every 12 months for each listed ATS model.

MAINTENANCE Preventive maintenance procedures shall follow the most current code, NFPA 110. The vendor shall perform PM per ATS manufacturer’s specifications, providing all necessary kits and parts. Check all signals and replace bulbs as needed. Inspect enclosure, wiring, and connections for damage or wear. Clean enclosure and components. Check switch contacts; replace if pitted or worn. Inspect components for wear, corrosion, or overheating. Check and renew lubrication as needed. Verify and adjust sensitivity and time delays. Perform operational tests to ensure proper transfer function.

Parts for Repair Contractor shall furnish estimates for repairs, including comparison quotes or quotes from other federal agencies. All parts shall be provided by the Contractor. Equipment is not considered obsolete until out of production for 7 years or unreplacable. Post-repair, the VA representative must sign the repair ticket indicating acceptance. A copy must accompany the payment invoice.

REPORTING REQUIREMENTS Contractor shall provide reports for each ATS, including all data points, electronically within 7 days of work completion. Handwritten notes are also required before leaving. An annual report on ATS condition, repairs, and suggestions shall be prepared.

NOTICE This is NOT a solicitation. It is a sources sought only to identify qualified sources. Responses will inform potential acquisition decisions. After review, a solicitation may be issued. Responses are not responses to a solicitation or a request to join a bidders list.

FURTHER REQUIREMENTS The VA is seeking sources capable of providing services to ensure the reliability of the boiler system, including inspections, testing, and calibration to prevent unsafe or inefficient performance.

INFORMATION REQUEST Interested sources should respond with company details, size classification, and capability evidence, including: UEI number Business size and status (e.g., SDVOSB, VOSB, Hubzone, WOSB, Large Business) Manufacturer or distributor status Details of any modifications or alterations Compliance with subcontracting limitations Existing federal contracts (GSA, VA NAC, NASA SEWP, etc.) Capability evidence

SUBMISSION Responses should be sent via email to george.johnson9@va.gov by Friday, 4/23/26, at 10:00 am CST. Telephone responses are not accepted. A solicitation, if issued, will be announced separately. This notice is not a request to join a bidders list or to receive the solicitation.

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