Hollywood Opengov #RFP-423-26-GJ

City of Hollywood MFD Fleet Replacement: 60-Month Lease, Managed Services, and Software Integration

The City of Hollywood, Florida is seeking a contractor to replace its fleet of approximately 236 multi-function devices (MFDs) under a 60-month lease, including managed services and software integration. - Government Buyer: - City of Hollywood, Florida - Procurement Services - Contact: Ginah Joseph, Office of Procurement Services - Products Requested: - Workgroup MFDs (color, letter/legal, single-pass duplex scanning; 30-35 ppm) - Departmental MFDs (color, letter/legal, advanced finishing; 40-50 ppm) - High-volume departmental MFDs (color, 11x17/tabloid/A3, full finishing; 55-65 ppm) - Monochrome workgroup MFDs (letter/legal; 35-45 ppm) - All devices must be new, ENERGY STAR certified, and support PaperCut MF integration - Services Requested: - Fleet assessment and right-sizing - Equipment delivery, installation, and configuration - End-user and administrator training (including refresher sessions) - All-inclusive maintenance and support (cost-per-copy model) - Automated meter collection and billing - Account management and reporting - Removal and certified data sanitization/disposal of incumbent equipment - Unique Requirements: - Security compliance (CJIS, HIPAA where applicable) - Flexible fleet sizing during contract term - No minimum volume commitments or annual rate escalations unless stated - Coterminous lease schedules and phased implementation - Web-based fleet management portal - Environmentally responsible disposal of old devices - OEMs: - No specific OEMs named; opportunity open to all qualified manufacturers - Notable evaluation criteria include device performance, security, service levels, and local vendor preference.

Description

The City of Hollywood, Florida is seeking qualified firms to replace its existing fleet of multi-function devices. The contract involves a 60-month lease of equipment combined with an all-inclusive cost-per-copy maintenance and supplies agreement. The selected contractor will provide equipment, software integration, installation, training, maintenance, supplies, and ongoing fleet management services. Proposals must be submitted electronically by September 15, 2026, and will be evaluated based on qualifications, service, equipment performance, costs, security, past performance, and local vendor preference.

View original listing