New York State Contract Reporter #IFB 26-037

Preventive Maintenance and Repair Services for HVAC & Refrigeration Systems at Sagamore Children's Psychiatric Center

This opportunity is for preventive maintenance and repair services for HVAC, refrigeration, and ancillary equipment at the Sagamore Children's Psychiatric Center, managed by the New York State Office of Mental Health (OMH). - Government Buyer: - New York State Office of Mental Health (OMH), Bureau of Procurement Enterprise Services - Facility: Sagamore Children's Psychiatric Center, Dix Hills, NY - Scope of Work: - Preventive maintenance (quarterly, semi-annual, annual) and time/material repairs for a wide range of HVAC and refrigeration equipment - Equipment includes air handling units, compressors, chillers, pumps, fan coil units, refrigeration units, domestic water heaters, pool heaters, variable frequency drives, exhaust fans, and expansion tanks - Specific line items for maintenance tasks on each equipment type (e.g., 141 annual and 141 semi-annual PMs for fan coil units, 13 quarterly PMs for air handling units, etc.) - Material allowance for repairs not covered under routine maintenance (fixed $100,000 with 10% markup) - Labor rates for straight time, overtime, and training - Notable Requirements: - Mandatory attendance at one of two site visits for bid eligibility - Compliance with New York State prevailing wage laws - MWBE (30%: 16% MBE, 14% WBE) and SDVOB (6%) participation goals - Detailed reporting and documentation for compliance - No specific OEMs or part numbers are named; open to all qualified HVAC service providers - Estimated contract value: $100,000 for the five-year term - No renewal term specified; pricing fixed except for prevailing wage adjustments

Description

The New York State Office of Mental Health and the Sagamore Children's Psychiatric Institute are soliciting bids through an Invitation for Bid (IFB) for a contractor to provide HVAC system maintenance at 197 Half Hollow Rd, Dix Hills, NY 11746. The contract term is from February 1, 2027, to January 31, 2032. The scope includes preventive maintenance of HVAC, refrigeration systems, and ancillary equipment as detailed in Appendix D of the contract boilerplate. Bidders must submit bids using the provided bid quote sheet and attend one of the mandatory site visits. The solicitation includes MWBE and SDVOB participation goals and requires electronic bid submission by August 24, 2026, at 3:00 PM ET.

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