SAM #36C24126Q0691

Fire Suppression and Steam Leak Repairs at VA Connecticut Healthcare System, Newington

This opportunity is for fire suppression and steam leak repairs at the VA Connecticut Healthcare System's Newington campus. - Government Buyer: - Department of Veterans Affairs - VA Connecticut Healthcare System (VACHS) - Network Contracting Office 1 (NCO 1) - Scope of Work: - Replacement of sprinkler and steam distribution piping, flanges, valves, and associated components due to leaks in confined spaces - Includes handling and abatement of suspected asbestos-containing materials (ACM) - Requires monitoring by a Certified Industrial Hygienist - All work must be performed during a planned steam outage, outside regular business hours (Friday evening to Sunday night) - Contractor must comply with VA safety and confined space procedures - Contractor Requirements: - Must be qualified to work on steam distribution systems, fire protection, and sprinkler systems - Prior experience with steam distribution piping replacement projects for VACHS is required - Set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) - No specific OEMs, brands, or product part numbers are named in the solicitation - Notable Requirements: - Asbestos abatement and safety monitoring are integral to the project - Work must be coordinated to minimize disruption and comply with VA safety protocols

Description

VA Connecticut Healthcare System Repair Newington Sprinkler and Steam Leaks Page 2 of 2 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06, which can be found at Acquisition.gov. This solicitation is set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB). The associated North American Industrial Classification System (NAICS) code for this procurement is 238220 — Plumbing, Heating, and Air-Conditioning Contractors, with a small business size standard of $19 million. The FSC/PSC is 4510 — Plumbing Fixtures and Accessories. The VA Connecticut Healthcare System (VACHS) VAMC Newington is seeking Sprinkler and Steam Leak Repairs. All interested companies shall provide quotations for the following: Services Item Number Description Quantity Unit Unit Price Amount Newington Fire Suppression and Steam Leak Repairs 0001 JB 1 Total: $ STATEMENT OF WORK REPAIR NEWINGTON SPRINKLER AND STEAM LEAKS VA CONNECTICUT HEALTHCARE SYSTEM (VACHS) VA MEDICAL CENTER NEWINGTON 555 WILLARD AVENUE NEWINGTON, CT 06111 BACKGROUND VA Connecticut Healthcare System requires the replacement of sprinkler and steam distribution piping including flanges, valves, and other associated components due to leaks discovered within confined space 1-3. Suspected Asbestos Containing Materials have been identified in initial inspections, and Abatement, VPIH Monitoring, and coordination of steam piping replacements are required to correct deficiencies. JUSTIFICATION Facilities Management Service was made aware of sprinkler piping leaks and steam distribution leaks at the VA Medical Center Newington campus. Sprinkler and steam leaks have been identified within confined spaces in Building 1 and require replacement and correction to support mission-critical operations including fire suppression and steam utility service. Failure to repair piping leaks may result in failure of critical utilities and work stoppage impacting patient care services. PLACE OF PERFORMANCE The place of performance for this contract is VA Connecticut Healthcare System, Newington VA Medical Center located at 555 Willard Avenue, Newington, CT 06111. PERIOD OF PERFORMANCE The Contract Time Period of Performance will be during a planned steam outage at the VA Medical Center Newington; Notice to Proceed (NTP) and includes contractor closeout. Scheduled repairs and installation shall be completed outside of regular business hours; 5:00 p.m. Friday to 11:59 p.m. Sunday and as coordinated. It is expected that all work within this scope shall be completed over a full weekend with steam outage and/or isolation with double valve protection. No work shall be performed on Government Holidays unless an emergency status has been indicated by the Contracting Officer. US Federal Holidays: New Year’s Day Martin Luther King Jr. Day President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day Combined Synopsis/Solicitation Notice QUALIFICATIONS To be considered eligible for consideration, potential bidders shall have a field service representative located within 200 miles of the Newington Campus of the VA Connecticut Healthcare System. Bidders shall provide upon request documentation of certification/training on the specific equipment under the terms of this contract. Bidders shall be qualified to perform work on steam distribution systems including steam traps, steam stations, and pressure reducing valves, domestic water systems, sanitary systems, fire protection and sprinkler systems, and mechanical systems. They must be familiar with the VA Medical Center Steam Distribution System and have completed prior steam distribution piping replacement projects for VA Connecticut Healthcare System. The VACHS confined space permit is required to be completed by qualified individuals identified to perform entry into the confined space and will be coordinated with the VACHS Safety & Outage Coordinator and VACHS Safety Representative on site. The Contracting Officer (CO) and/or Contracting Officer’s Representative (COR) specifically reserve the right to reject any of the Service Provider’s personnel and refuse them permission to work on the equipment outlined herein, based upon credentials provided. Bidders shall be evaluated on past performance, technical capability, and financial capability to perform this work. A mandatory pre-bid site visit is required. Bidders shall report on site at 8:00 a.m. on August 12, 2026, in the Newington Medical Center Boiler Plant located on the North side of campus near the entrance to Facilities Management in Building 3 at 555 Willard Avenue, Newington, CT 06111, to attend a Safety Briefing and apply contractor Lock out/Tag out. VA Connecticut Healthcare System Facilities Management Staff will escort and provide access to the Confined Spaces 1-3 and 1-6 located in Building 1 and Building 3 Boiler Plant. Bidders will be responsible for complying with the VA Connecticut Healthcare System policy for confined space, Lock out/Tag out, all equipment, supplies, and external support to safely enter the confined space to document and investigate existing conditions, determine quantities, and confirm the scope of work. SCOPE OF WORK The Service Provider shall furnish all labor, materials, equipment, tools, supervision, disposal, and all incidentals to complete work for the services described in this document. The scope of this work will include but is not limited to the following: Description of Services: Service Provider shall schedule and coordinate all work with VA COR and VACT Safety & Outage Coordinator. Any required outages shall follow proper coordination and notification through the VA COR and Safety & Outage Coordinator. All LOTO requests and procedures shall be in compliance with the VA Connecticut Healthcare System Medical Center Police 138-075. All Confined Space Entries shall be in compliance with the VA Connecticut Healthcare System Standard Operating Procedure Confined Space SOP-SO-010. ASTM A193 bolts shall be utilized and replace any ASTM A307 Bolts at locations of steam piping, flanges, gaskets, and other hardware where piping replacements are included within this scope of work. Reference Veterans Health Administration (VHA) Master Specifications for Hydronic Piping (Specification 23 22 13) and Steam and Condensate Heating Piping (Specification 23 22 13) where applicable. Field verify location of one steam leak located in Confined Space 1-3 of Building 1 including approximately 6 (six) linear feet of steam piping, associated parts, flanges, gaskets, and hardware. Remove all valves and flanges located in area of work within confined space. Replace up to 6 linear feet with straight piping. One flange has been identified to be suspected ACM. Wrap one flange for removal and disposal as ACM. Furnish waste manifest to VA Contracting Officer, COR, and Safety GEMS within 30 days. Field verify locations of sprinkler valve & piping leaks located in Confined Space 1-3 of Building 1 including approximately 4 linear feet of 4-6 sprinkler piping, associated parts, valves, flanges, gaskets, and hardware. Remove all valves and flanges located in area of work within confined space. Replace up to 4 linear feet of straight piping. Two valves, flanges, and gaskets are suspected ACM. Wrap two valves for removal and disposal as ACM. Furnish waste manifest to VA Contracting Officer, COR, and Safety GEMS within 30 days. Location of steam leak Replace hangar as required to support existing piping. Remove flanges and gaskets; dispose as ACM Cut straight pipe as required and replace. Remove flange and gasket; dispose as ACM Remove valve and gasket; dispose as ACM Remove Valve and gasket at each flange; dispose as ACM Coordinate hot work permit with VA Connecticut Healthcare System Safety Service. The manufacturer procedures take precedence over other recommended installation and operation procedures. Coordinate all placement and removal of Lockout Tagout devices for any energy sources with the VA COR/Maintenance & Operations. Protect all equipment in place during replacement activities. SPECIAL INSTRUCTIONS Service Provider Check-in: All employees of the service provider shall comply with VA Security Management Program and obtain permission of the VA Police and be restricted from unauthorized access. Upon arrival, the Service Provider shall sign-in at Building 3, 3rd Floor in Newington and receive a temporary identification badge prior to performing services at VA Connecticut Healthcare System. The Service Provider shall wear visible identification always displaying the name and company ID while on site. All site visits shall be coordinated with the VA COR or assigned POC. Per Directive 1805, smoking, vaping, and smokeless tobacco are prohibited on the grounds of VA facilities, including in vehicles. This Directive applies to all Service providers and their employees. No photography of VA premises is allowed without written permission of the contracting officer. Patients and staff are not to be photographed at any time. Parking for Service provider and employees shall be in designated areas only. Service provider shall coordinate with VA COR. The Service provider shall confine all operations (including storage of materials) on government premises to areas authorized or approved by the VA Contracting Officer. The Service provider shall hold and save the government, its officers, and agents, free and harmless from liability of any nature occasioned by the Service provider’s performance. Working space and space available for storing materials shall be as determined by the COR. Workers are subject to the rules of the Medical Center applicable to their conduct. Execute work in such a manner as to reduce impacts with work being done by others. Billing Provide COR with a report or statement of work completed and include statements with request for payment. Statement should include service completed and the date each service item was completed. Labor charges shall be billed hourly, and any unused labor totals will be credited back to the VA Medical Center on the next billing cycle, upon receipt of the service report. Safety Codes / Certification / Licensing Environmental abatement work, if necessary, is to be performed by Service Provider under supervision and monitoring for the VA by a Certified Industrial Hygienist. The Service Provider shall comply with all codes as described above, as well as codes customarily applied in VA construction jobs such as NFPA fire code, OSHA, VA Design Guides, etc. Labs used by the Service Provider shall be licensed as required by any applicable governing agencies, and their certifications and licenses shall be included in the reports. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clause applies to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services All quoters shall submit the following: Questions: Any questions must be submitted in writing no later than Tuesday, August 13, 2026, at 12:00 PM EST. Quote: Offeror shall provide a quote using the table above. All quotes shall be sent to the Contract Specialist at sheena.carlyle@va.gov. The VA utilizes VISTA to issue a purchase order and liquidate invoices. Failure to register in VISTA may result in exclusion from the issuance of a VA contract. Interested parties with no prior VA contracts can apply here: https://www.cep.fsc.va.gov/ To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than Tuesday, August 19, 2026, at 10:00 AM EST. All quotes shall be emailed to Sheena Carlyle at sheena.carlyle@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact: Sheena Carlyle, sheena.carlyle@va.gov A.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses: https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/ (End of Clause) FAR Number, Title, Date 52.203-11, CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS TO INFLUENCE CERTAIN FEDERAL TRANSACTIONS, SEP 2024 52.203-18, PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS REPRESENTATION, JAN 2017 52.204-7, SYSTEM FOR AWARD MANAGEMENT REGISTRATION (DEVIATION) ALTERNATE I (NOV 2025), NOV 2025 52.203-17, CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS, NOV 2023 52.203-19, PROHIBITION ON REQUIRING CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS, JAN 2017 52.204-9, PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL, JAN 2011 52.204-13, SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (DEVIATION), NOV 2025 52.209-6, PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, PROPOSED FOR DEBARMENT, OR VOLUNTARILY EXCLUDED, JAN 2025 52.204-13, SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (DEVIATION) ALTERNATE I, NOV 2025 52.209-10, PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS, NOV 2015 52.219-6, NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (DEVIATION), NOV 2025 52.222-35, EQUAL OPPORTUNITY FOR VETERANS (DEVIATION) ALTERNATE I (JUL 2014), NOV 2025 52.222-36, EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (DEVIATION), NOV 2025 52.222-37, EMPLOYMENT REPORTS ON VETERANS (DEVIATION), NOV 2025 52.222-40, NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR RELATIONS ACT (DEVIATION), NOV 2025 52.222-41, SERVICE CONTRACT LABOR STANDARDS (DEVIATION), NOV 2025 52.222-42, STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES, MAY 2014 52.222-43, FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT LABOR STANDARDS-PRICE ADJUSTMENT (MULTIPLE YEAR AND OPTION CONTRACTS) (DEVIATION), NOV 2025 52.222-44, FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT LABOR STANDARDS PRICE ADJUSTMENT (DEVIATION), NOV 2025 52.222-50, COMBATING TRAFFICKING IN PERSONS (DEVIATION), NOV 2025 52.222-54, EMPLOYMENT ELIGIBILITY VERIFICATION (DEVIATION), NOV 2025 52.222-62, PAID SICK LEAVE UNDER EXECUTIVE ORDER 13706 (DEVIATION), NOV 2025 52.226-8, ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING, MAY 2024 52.232-33, PAYMENT BY ELECTRONIC FUNDS TRANSFER SYSTEM FOR AWARD MANAGEMENT, OCT 2018 52.233-3, PROTEST AFTER AWARD, AUG 1996 52.233-4, APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM, OCT 2004 852.233-70, PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION, OCT 2018 852.233-71, ALTERNATE PROTEST PROCEDURE, OCT 2018 852.201-70, CONTRACTING OFFICER'S REPRESENTATIVE, DEC 2022 852.203-70, COMMERCIAL ADVERTISING, MAY 2018 852.232-72, ELECTRONIC SUBMISSION OF PAYMENT REQUESTS, NOV 2018

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