CanadaBuys #T8080-260219

Transport Canada Solicits Hotel Conference and Hospitality Services for APHOMSA Forum in Vancouver

Transport Canada is seeking comprehensive hotel conference and hospitality services in Vancouver, BC, to support the 26th Session of the Asia-Pacific Heads of Maritime Safety Agencies (APHOMSA) forum. - Government Buyer: - Department of Transport (Transport Canada), Marine Safety and Security (MSS), Contracting Authority: Keevin Falk - OEMs and Vendors: - No specific Original Equipment Manufacturers (OEMs) or vendors are named; the opportunity is open to qualified Canadian suppliers with experience hosting large international conferences - Products/Services Requested: - Main meeting room for 90 participants for four days - Three breakout rooms (6-10 people each) for four days - Registration area for up to 90 participants - Audiovisual equipment: 40 microphones (one per delegation seat), screens, podium with microphone, reliable Wi-Fi, power outlets for 90 delegates, and on-site AV technician - Catering: three lunches for 90 participants, six coffee/tea breaks, and one formal dinner reception (all with menu options for dietary restrictions) - Ninety hotel guest rooms per night for the event duration, with group rates and block held until 30 days prior to event - Event coordination and support services, including regular meetings with the Project Authority - Unique or Notable Requirements: - Venue must be accessible and within 2 km of 800 Burrard St., Vancouver - Experience hosting international conferences is required - Diverse menu options to accommodate dietary restrictions (vegetarian, vegan, religious, gluten-free) - All pricing must include Canadian taxes and duties (delivery duty paid) - No security requirements - Bilingual solicitation (English and French) - Subject to multiple trade agreements (e.g., NAFTA, WTO GPA)

Description

Transport Canada requires meeting space and hospitality services in Vancouver, British Columbia, to host the 26th Session of the Asia-Pacific Heads of Maritime Safety Agencies (APHOMSA) forum in March 2027. The contract period is estimated to be 6 months, starting from September 30, 2026. The procurement method is competitive open bidding, with selection based on the highest combined rating of technical merit and price. The solicitation is subject to multiple trade agreements including NAFTA and WTO GPA.

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