SAM #36C26226Q1292

Installation of Outdoor Digital Communication Signs at Southern Arizona VA Healthcare System

This opportunity involves the installation of two new outdoor digital communication signs at the Southern Arizona VA Healthcare System in Tucson, managed by the Department of Veterans Affairs, VHA Regional Procurement Office West, Southern Arizona VA Healthcare System. - Government Buyer: - Department of Veterans Affairs, VHA Regional Procurement Office West, Southern Arizona VA Healthcare System - Scope of Work: - Removal of aged hardware from two existing sign cabinets (Ajo Gate and 6th Ave Gate) - Installation of new vendor-provided hardware, including LED modules and control hardware - Installation of new Opx software - Use of existing sign structures and power sources - Contractor to provide all labor, materials, equipment, transportation, and supervision - Products/Services Requested: - Installation services for two outdoor digital communication signs - Hardware removal and installation for each sign, including software update - No specific OEMs, brands, or part numbers are specified - Notable Requirements: - Set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) - Compliance with VA security and credentialing policies - All contractor personnel must have valid Non-PIV/I badges - Quantities: - Two digital sign installations (one at each gate) - No specific OEMs or brands are named in the solicitation

Description

Combined Synopsis/Solicitation Notice Page 18 of 18 Combined Synopsis/Solicitation Notice *= Required Field Page 1 of 18 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 (eff. 10/01/2025), FAR Deviation NOV 2025 (eff. 11/19/2025), VAAR DEVIATION APR 2025 (eff. 04/01/2025), VAAM Alert 26-01 (eff. 10/01/2025), and Acquisition Policy Flash 26-23 eff. 11/19/2025). This solicitation is set-aside for 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns IAW FAR 19.1405 SDVOSB Set-aside procedures, and VAAR Subpart 819.70, the VA Veterans First Contracting Program. The associated North American Industrial Classification System (NAICS) code for this procurement is 339950, with a small business size standard of 500 Employees. The FSC/PSC is N059. The Southern Arizona VA Healthcare System (SAVAHCS), located at 3601 South 6th Avenue, Tucson, AZ 85723-0001, is seeking installation services for Outdoor Digital Communication Signs. All interested companies shall provide quotations for the following: Supplies/Services Refer to Price/Cost Schedule (Attached) STATEMENT OF WORK (SOW) Outdoor Digital Communication Signs Installation SAVAHCS Contract Title: Outdoor Digital Communication Signs Installation Introduction: The Southern Arizona VA Health Care System has a requirement for two new Digital Signs Installation services to be installed at the Southern Arizona VA at 3601 South 6th Avenue, Tucson, AZ 85723. Background: Southern Arizona VA Health Care System (SAVAHCS) has two digital communications signs located at the Ajo Gate and 6th Ave Gate. The Electronics Section under Healthcare Technology Management (HTM) Service will utilize a vendor to remove all existing aged modules, install new hardware, install new software and modules to the existing structure, and utilize existing power. Outdoor digital communication signs at SAVAHCS are used to display important information to Veterans staff. Scope: The scope of this award includes hardware removal, installation of new hardware to existing structure, and installation of new software for the two electronic signs. Specific Tasks: Removal of aged Hardware from Ajo Gate and 6th Ave Gate digital signs cabinet. Installation of new vendor-provided hardware to both signs in existing structure. This includes replacement of LED modules and the controlled hardware. Installation of Opx Software to both signs in existing structure. Software and Hardware will be provided by the vendor. Utilization of existing power source for both signs. Existing cabinets for the Ajo Gate and 6th Ave Gate will be re-used. The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of this contract. Period of Performance: 09/01/2026 - 08/31/2027 Normal Work Hours: Contractor shall perform the following work during normal working hours 7:00 am to 4:30 pm, Monday through Friday with exceptions to Federal Holidays. Federal Holidays New Year’s Day - January 01 Martin Luther King’s Birthday - Third Monday in January President’s Day - Third Monday in February Memorial Day - Last Monday in May Juneteenth - June 19 Independence Day - July 04 Labor Day - First Monday in September Columbus Day - Second Monday in October Veterans Day - November 11 Thanksgiving Day - Fourth Thursday in November Christmas Day - December 25 If the holiday falls on a Sunday, the following Monday will be observed as a national holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America. Place of Performance: Department of Veteran Affairs Southern Arizona VA Healthcare System 3601 South 6th Avenue Tucson, AZ 85723 Parking: Contractor parking is available within a quarter of a mile of the hospital. One tool truck is allowed to park on property. All contractors’ personal vehicles and parking on the hospital grounds are prohibited. Temporary loading and staging areas are allowed and will be designated by the VA COTR. The VA shall not invalidate or reimburse parking violations of the Contractor’s personnel under any circumstances. Contractor ID: All contractors currently possess a government-issued Non-PIV/I badge. The badge must be valid and visible above the waist at all times while working on federal property. If the vendor selected currently possesses a Non-PIV/I badge, they must present proof that the badge is current and not expired. The contract will not be awarded until all parties have current credentials and can provide or obtain proof of expiration date. Smoking Policy: Smoking and vaping are prohibited on Government property. Complaints: a. Contractor shall promptly and courteously respond to complaints within three (3) working days to the COR, including complaints brought to the contractor’s attention by the CO. The contractor shall maintain a written record of all complaints, both written and oral, showing the identity of the individual, the nature of the complaint, and the contractor’s response. The contractor shall permit the Government to inspect the written records of complaints upon reasonable notice from the CO. End of Statement of Work The purchase order period of performance is 09/01/2026 - 08/31/2027. Free on Board Origin (FOB) is destination. Place of Performance/Place of Delivery Address: Department of Veterans Affairs Southern Arizona VA Health Care System (SAVAHCS) 3601 South 6th Ave. Tucson, AZ Postal Code: 85723-0001 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far. Applicable FAR provisions and clauses include: FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023) (DEVIATION OCT 2025) FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) FAR 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. (JAN 2017) FAR 52.204-7, System for Award Management Registration. (NOV 2024) (DEVIATION NOV 2025) FAR 52.212-12, Evaluation-Commercial Products and Commercial Services (Nov 2021) (DEVIATION OCT 2025) FAR 52.216-1, Type of Contract (APR 1984) (DEVIATION NOV 2025) FAR 52.229-11, Tax on Certain Foreign Procurements Notice and Representation (NOV 2007)(DEVIATION SEP 2025) FAR 52.252-5, Authorized Deviation in Provisions (NOV 2020) VAAR 852.239-71, Information System Security Plan and Accreditation (FEB 2023) VAAR 852.239-75, Information and Communication Technology Accessibility Notice (FEB 2023) VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) VAAR 852.273-74, Award without Exchanges (NOV 2021) Applicable Contract Clauses include: FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services. (NOV 2023) (DEVIATION OCT 2025) FAR 52.252-2, Clauses Incorporated by Reference. (FEB 1998) FAR 52.203-17, Contractor Employee Whistleblower Rights. (NOV 2023) FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017) FAR 52.204-9, Personal Identity Verification of Contractor Personnel (JAN 2011) FAR 52.204-13, System for Award Management-Maintenance. (OCT 2018) (DEVIATION NOV 2025) FAR 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (DEVIATION NOV 2025) FAR 52.209-10, Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025) FAR 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns. (OCT 2022) (DEVIATION NOV 2025) FAR 52.219-6, Notice of Total Small Business Set-Aside. (NOV 2020) (DEVIATION NOV 2025) FAR 52.219-14, Limitation on Subcontracting. (OCT 2022) (DEVIATION NOV 2025) FAR 52.219-28, Postaward Small Business Program Rerepresentation (JAN 2025) (DEVIATION NOV 2025) FAR 52.219-33, Nonmanufacturer Rule. (SEP 2021) (DEVIATION NOV 2025) FAR 52.222-3, Convict Labor. (JUN 2003) (DEVIATION NOV 2025) FAR 52.222-36, Equal Opportunity for Workers with Disabilities. (JUN 2020) (DEVIATION NOV 2025) FAR 52.222-41, Service Contract Labor Standards. (AUG 2018) (DEVIATION NOV 2025) FAR 52.222-42, Statement of Equivalent Rates for Federal Hires. (MAY 2014) FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts). (AUG 2018) (DEVIATION NOV 2025) FAR 52.222-50, Combating Trafficking in Persons. (NOV 2021) (DEVIATION NOV 2025) FAR 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) (DEVIATION NOV 2025) FAR 52.222-62, Paid Sick Leave Under Executive Order 13706. (JAN 2022) (DEVIATION NOV 2025) FAR 52.223-21, Foam (May 2024) FAR 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act. (NOV 2023) ALT II (JAN 2025) (DEVIATION NOV 2025) FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024) FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management. (OCT 2018) FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023) FAR 52.233-3, Protest after Award. (AUG 1996) (DEVIATION NOV 2025) FAR 52.233-4, Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025) FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation (APR 1984) FAR 52.240-92, Security Requirements. (DEVIATION NOV 2025) FAR 52.244-6, Subcontracts for Commercial Products and Commercial Services. (JAN 2025) (DEVIATION OCT 2025) FAR 52.252-6, Authorized Deviations in Clauses (NOV 2020) VAAR 852.203-70, Commercial Advertising (MAY 2018) VAAR 852.204-70, Personal Identity Verification of Contractor Personnel (MAY 2020) (DEVIATION FEB 2026) VAAR 852.204-72, Personnel Vetting and Credentialing (MARCH 2026) VAAR 852.212-72, Gray Market and Counterfeit Items-Information Technology Maintenance Allowing Other Than New Parts (FEB 2023) VAAR 852.219-73, VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION) VAAR 852.219-75, VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION) VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018) VAAR 852.239-70, Security Requirements for Information Technology Resources (FEB 2023) VAAR 852.239-76, Information and Communication Technology Accessibility (FEB 2023) VAAR 852.242-71, Administrative Contracting Officer (OCT 2020) All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. This is accomplished through the Tungsten Network located at: http://www.fsc.va.gov/einvoice.asp. This is mandatory and the sole method for submitting invoices. All quoters shall submit the following: All information required by FAR 52.212-1(b) Submission of Offers to include, but not limited to, SAM UEI. All quotes shall be sent to the Network Contracting Office (NCO) Catherine.fernandezpedernera@va.gov. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The following are the decision factors: Price, and past performance, with price more important. Past performance will be based on CPARS and FAPIIS ratings. No rating in CPARS is equal to a neutral rating. The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. NOTE: RFO FAR 52.212-3 is RESERVED and replaced with: https://sam.gov/ registration is required to be complete at time of submission of response. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/. FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (NOV 2023) (DEVIATION OCT 2025) Addenda to FAR 52.212-4 are attached. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Note: It is encouraged for all interested parties to attend the site visit on the date and time stated below. Site visit: Site visit will be conducted by the COR Karla Sharbuno, Karla.Sharbuno@va.gov 520-792-1450 Ext. 13775 on August 14, 2026 at 10:00 AM (PST) and will meet at the front main lobby located at 3601 South 6th Ave., Tucson AZ 85723. Please email Karla Sharbuno to RSVP with your contact information if you plan to attend the site visit. Questions shall be received electronically only not later than 10:00 AM PDT on 08/18/2026 at Catherine.fernandezpedernera@va.gov. Submission of your final response shall be received electronically not later than 10:00 AM PDT on 08/21/2026 at Catherine.fernandezpedernera@va.gov. Subject line should include RESPONSE TO RFQ 36C26226Q1292. Submissions shall include your quote using the attached schedule as well as a capabilities statement with qualifications proving all certifications and education required for the work being conducted in the Statement of Work. Submissions not meeting all requirements of the SOW will be considered ineligible for award. Quotes should be based on the information provided as no discussions will be allowed. This solicitation is being made under FAR 12.201-1 Simplified Procedures. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Phone calls with questions will not be accepted. Point of Contact Catherine Fernandez, Contract Specialist, Catherine.fernandezpedernera@va.gov. A.1 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION) The Government contemplates award of a firm fixed-price contract resulting from this solicitation. A.2 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020) (a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of (DEVIATION) after the date of the provision. (b) The use in this solicitation of any VAAR Acquisition Regulation (48 CFR Chapter FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)) provision with an authorized deviation is indicated by the addition of (DEVIATION) after the name of the regulation. A.3 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY REFERENCE (JAN 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the Web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer. [Contracting officer shall list all FAR and 48 CFR Chapter 8 (VAAR) provisions and clauses incorporated by reference that must be completed by the offeror or prospective contractor and submitted with the quotation or offer.] A.4 52.240-92 SECURITY REQUIREMENTS (NOV 2025) (DEVIATION) ALTERNATE I (NOV 2025) (a) This clause applies to the extent that this contract involves access to information classified Confidential, Secret, or Top Secret. (b) The Contractor shall comply with (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (32 CFR part 117); and (2) Any revisions to that manual, notice of which has been furnished to the Contractor. (c) If, after the date of this contract, the security classification or security requirements under this contract are changed by the Government and if the changes cause an increase or decrease in security costs or otherwise affect any other term or condition of this contract, the contract must be subject to an equitable adjustment as if the changes were directed under the Changes clause of this contract (d) The Contractor agrees to insert terms that conform substantially to the language of this clause, including this paragraph (d) but excluding any reference to the Changes clause of this contract, in all subcontracts under this contract that involve access to classified information. (e) A subcontractor requiring access to classified information under a contract shall be identified with a CAGE code on the DD Form 254. The Contractor shall require a subcontractor requiring access to classified information to provide its CAGE code with its name and location address or otherwise include it prominently in the proposal. Each location of subcontractor performance listed on the DD Form 254 is required to reflect a corresponding unique CAGE code for each listed location unless the work is being performed at a Government facility, in which case the agency location code shall be used. The CAGE code must be for that name and location address. Insert the word CAGE before the number. The CAGE code is required prior to award. The contractor shall ensure that subcontractors maintain their CAGE code(s) throughout the life of the contract. (f)(1) If a change in security requirements, as provided in paragraphs (b) and (c), results in a change in the security classification of this contract or any of its elements from an unclassified status or a lower classification to a higher classification, or in more restrictive area controls than previously required, then the Contractor must exert every reasonable effort compatible with the Contractor s established policies to continue performing the work under the contract to comply with the change in security classification or requirements. (2) If, despite reasonable efforts, the Contractor determines that continuing work under this contract is not practical because of the change in security classification or requirements, the Contractor shall notify the Contracting Officer in writing. Until the Contracting Officer resolves this problem, the Contractor shall continue safeguarding all classified material as required by this contract. (g) After receiving the written notification, the Contracting Officer shall explore the circumstances surrounding the proposed change in security classification or requirements and must try to work out a mutually satisfactory method so the Contractor can continue doing the work under this contract. (h) If, 15 days after receipt by the Contracting Officer of the notification of the Contractor s stated inability to proceed, the application to this contract of the change in security classification or requirements has not been withdrawn or a mutually satisfactory method for continuing performance of work under this contract has not been agreed upon, the Contractor may request the Contracting Officer to terminate the contract in whole or in part. The Contracting Officer shall terminate the contract in whole or in part, as may be appropriate, and the termination must be deemed a termination under the terms of the Termination for the Convenience of the Government clause. (End of Provision) ... (additional clauses and provisions follow in similar structured format) ...

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