Alachua County Opengov #27-251-MM

Annual Scale Maintenance and Calibration Services for Alachua County Solid Waste Facilities

Alachua County Solid Waste & Resource Recovery is soliciting quotes for a three-year contract to provide annual scale maintenance services at its Transfer Station and Materials Recovery Facility in Gainesville, Florida. - Government Buyer: - Alachua County Solid Waste & Resource Recovery, Procurement Office - OEMs and Vendors: - Fairbanks (mechanical truck scales with load cells) - Rice Lake (OTR series tunnel scales) - NTEP (Model LP7620 floor scale) - Products/Services Requested: - Quarterly calibration and certification for inbound and outbound Fairbanks mechanical truck scales (4 times per year each) - Quarterly calibration (no certification) for two Rice Lake OTR series tunnel scales (4 times per year) - Quarterly calibration and certification for NTEP CC Model LP7620 floor scale (4 times per year) - Non-emergency and emergency repair services for all listed scales (hourly technician rates) - Materials supplied at actual cost plus contractor markup - Unique/Notable Requirements: - Contractor must provide a test vehicle with 25,000 pounds of certified test weights - Contractor must be registered with the Florida Department of Weights and Measures as a scale installer/repairer - Compliance with Florida Department of Agriculture guidelines for calibration and certification - Emergency repairs require same-day response; non-emergency repairs require response within 7 days - Annual blanket purchase orders issued for each fiscal year within the three-year contract term - Specific insurance and registration requirements for vendors

Description

This is a Request for Quote (RFQ) for annual scale maintenance services for Alachua County, Florida. The scope includes calibration, maintenance, and repair of inbound and outbound scales and two tunnel scales at the Alachua County Transfer Station and a floor scale at the Materials Recovery Facility. The contract term is three years, from October 1, 2026, to September 30, 2029, with quarterly calibration and certification requirements. Respondents must submit electronic quotes by August 26, 2026, and meet specified insurance and registration requirements.

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