SAM #(PR16157821)

Generator Spare Parts Procurement for U.S. Embassy Pretoria

The U.S. Embassy in Pretoria, South Africa, is seeking quotations for generator spare parts to support maintenance and repairs at its Pretoria Annex. - Government Buyer: - U.S. Department of State, U.S. Embassy Pretoria - OEMs Highlighted: - ABB (primary manufacturer for relays, circuit breakers, MCCBs, and related components) - SMARTGEN (water heater) - PIUSI (diesel pump) - Products/Services Requested: - Generator spares including: - ABB relays (14-pin, 24V), bases, air circuit breakers (2500A), MCCBs (800A, 1600A), motor operators, shunt releases (open/close, 24V), auxiliary contacts - SMARTGEN 4000W water heater - PIUSI E120M diesel VAE pump - Solenoid valves and coils (various part numbers) - Battery chargers (24VDC) - Fuel level sensor (0-190 ohm, 300mm) - Automatic voltage regulator (ALPHA R40050) - INTELIMAINS and INTELIGEN controllers - Split core current transformers (2000/5A, 800/5A) - All items specified with part numbers and quantities - Notable Requirements: - Vendors must provide pricing, confirm stock availability, and state estimated lead times - All shipping costs (if shipping from outside the US) must be included - NDAA compliance is mandatory - No upfront payments; payment after delivery - Embassy will provide customs exemption certificate (Certificate A) for duties and taxes

Description

Supply of Generator Spares for US Embassy Pretoria Annex (PR16157821)

The U.S. Embassy in Pretoria, South Africa, invites companies with the expertise and financial means to submit a quotation for the supply of generator spares. 

Submissions must include the following:

Quotation with pricing included Exact copy of the quotation, with all the prices removed (for the technical review) Company profile Confirmation of stock availability Estimated lead time from placement of the order

Quotations must be submitted to the following email addresses, by no later than 5pm CAT (GMT+2) on Saturday, 15 August 2026:

dekockc@state.gov  

kriekjx@state.gov

pretoria_quotations@state.gov

Overview/ Scope of Work

Please quote on the following spares, or suitable compatible alternative, for routine maintenance and repairs on critical generator equipment:

1x  2500A AIR CIRCUIT BREAKER - 1SDA071064R1

1x  MOTOR OPERATOR 24V - 1SDA073722R1

1x  24V SHUNT CLOSING RELEASE - 1SDA073681R1

1x  24V SHUNT OPENING - 1SDA073668R1

1x  800A 3P MCCB - 1SDA101366R1

2x  AUXILLIARY - 1SDA073750R1

2x  24V SHUNT CLOSING RELEASE - 1SDA073681R1

2x  24V SHUNT OPENING - 1SDA073668R1

1x  XT5 AUXILLIARY CONTACT - 1SDA104784R1

1x  XT6 MOTOR OPERATOR - 1SDA104889R1

1x  XT5-XT6 24V SHUNT OPEN RELEASE - 1SDA104933R1

8x  ABB 14PIN 24V RELAY - 1SVR405613R1100CR

8x  ABB BASE FOR CRM4 - 1SVR405651R3000

3x  80149 - KBU 816 2000/5A SPL/CORE CT cl 1

3x  80067 - KBU 58 800/5A SPLIT CORE CT cl 1

1x  SMARTGEN 4000W WATER HEATER

1x  E120M PIUSI DIESEL VAE PUMP

1x  P2W22BH25S10V - SOLENOID VALVE 2/2

1x  C14D2-24VDC - SOLENOID COIL & DIN PLUG

1x  PQS23BH20S10V - 1'' SOLENOID VALVE 2/2

1x  C14D2-24VDC - SOLENOID COIL & DIN PLUG

2x  BC11224VBOB - 24VDC BATTERY CHARGER

1x  IM4210XXBAANU - INTELIMAINS 4 210

1x  IM4200XXBAA - INTELIGEN4 200

1x  LFS5-300 - FUEL LEVEL SENSOR 0-190ohm 300mm

1x  ALPHA R40050 AVR

1x  XT7N 1600A 3P MCCB - 1SDA100829R1

1x  XT6N 800 3P MCCB - 1SDA107561R1

Shipping from outside the US:

If shipping from outside the US, quotations must include all DAP (door-to-door) shipping related costs.  Vendors are encouraged to make use of our preferred agent – Zieglar South Africa.

The successful bidder will be provided with a Certificate A for local customs duties and taxes exemption.

Delivery address:  US Embassy GSO Annex, 30 Gemsbok Street, Koedoespoort, Pretoria, South Africa, 0186

Shipping from within the US

If shipping from within the US,, quotations must include shipping to our Consolidated Receiving Point in North Brunswick, NJ 08902

Please indicate the estimate shipping weight and dimensions on your quotation, to allow us to calculate shipping costs from the US to Post.

U.S Government Payment terms:

Note that NO DEPOSIT/UPFRONT payments will be authorized.

The US Embassy issues only fixed priced contracts; therefore, provision must be made for fluctuations in price, or exchange rates, in the quoted price.  Changes in price caused by the exchange rate, will not be entertained after the order has been placed. 

Available Payment methods:

EFT – Payment will be made within 30 calendar days after delivery of goods and/or services AND receipt of invoice, whichever is later.

Kindly be advised that as a Diplomatic Mission we represent the U.S. Government and are unable to sign any legal documents, including credit applications and T’s & C’s.  By submitting your company profile, you agree to waive any such requirement.

NDAA Compliance:

Solicitation provision 52.240-90 is incorporated by reference. “By submission of its offer, the offeror represents” compliance.

The entire solicitation provision can be read here:  

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_240_90

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