SAM #19AQMM26R0390

Global Vehicle Data Recorder and Wireless System Procurement for U.S. Department of State

The U.S. Department of State is seeking a comprehensive in-vehicle event data recording solution for its global fleet, with a focus on safety, compliance, and data-driven driver behavior improvement. - Government Buyer: - U.S. Department of State - Bureau of Global Acquisitions (Office of Acquisition Management) - Safety, Health, and Environmental Management Office (OBO/CFSM/FLS/SHEM) - Products and Quantities: - Vehicle Data Recorders (VDRs): - 3,719 units for current sites - 372 spare units for current sites - 865 units for future sites - 87 spare units for future sites - Wireless Systems (for secure data transfer): - 207 units for current sites - 41 spare units for current sites - 38 units for future sites - 6 spare units for future sites - Additional hardware: EDR Site Manager, WiFi hardware, installation kits - Services Requested: - Installation (initial and subsequent days) - Training for analysis and interpretation (two sessions per year) - Project planning, management, and review meetings (biannual and annual) - Embedded full-time contractor employee for program support and data analysis - Annual enhanced review services - Miscellaneous/ODCs, DBA insurance, and reimbursable travel - Unique/Notable Requirements: - Event-triggered video and audio capture with tamper-resistant hardware - Secure wireless (Wi-Fi) data transfer; no cellular or Bluetooth allowed - FISMA compliance and U.S.-based data review by cleared personnel - System must support a global fleet of over 12,000 vehicles - Small Business Set-Aside; technical merit prioritized over cost - Indefinite Delivery, Indefinite Quantity (IDIQ) contract structure - No specific OEMs or brands are named, but solutions must meet strict security and compliance standards.

Description

The Bureau of Overseas Buildings Operations (OBO) within the U.S. Department of State (DoS), has a need for Event Data Recorders, for its overseas facilities.

DoS plans to award one Indefinite Delivery, Indefinite Quantity (IDIQ) for one Base Year and one Six Month Option Period. This requirement is a 100% Small Business Set-Aside. The IDIQ will be made to the responsive Offeror whose proposal conforms to the solicitation and offers the Best Value to the Government, whereas technical considerations are more important than cost. 

The Request for Solicitation and its attached documents will be posted under Solicitation Number, 19AQMM26R0390. No paper copies will be mailed. Proposal submissions (electronically) will be due no later than Noon, EST on September 9, 2026. Questions (Q&A) period opens with this posting of the Solicitation. Questions should be received (electronically) no later than Noon, EST on August 18, 2026.  Responses shall be sent to huntt@state.gov, with the Solicitation Number (19AQMM26R0390) in the Subject Line.  Responses to all submitted questions will be posted as an Amendment in SAM.Gov.

Communication will be conducted only via e-mail.

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