SAM #36C26026Q0922

Sources Sought: Patient Immobilization Device for Radiation Therapy at VA Puget Sound

This opportunity seeks information from qualified sources for a patient immobilization device to support stereotactic body radiation therapy at VA Puget Sound Healthcare. - Government Buyer: - Department of Veterans Affairs, VA Puget Sound Healthcare, NCO 20 Network Contracting Office - Products/Services Requested: - Patient immobilization device for radiation therapy - Must feature low-density, radiolucent carbon fiber baseplates - Adjustable, well-padded, and modular components for customization - Compatibility with Varian TrueBeam robotic treatment couch and GE Discovery Simulation CT Scanner - System must accommodate customized body forms for head, neck, thorax, pelvis, and extremities - Required accessories: head/neck baseframes, Vac Lok bags, WingBoard/ArmShuttle, thorax/abdominal compression belt or bridge, knee/foot supports, hand grips, index bars, and head rest adaptors - Unique/Notable Requirements: - All equipment must be new (no used or refurbished items) - Proof of authorized dealer or reseller status required if not the manufacturer - Compliance with Buy American statute - Respondents must provide descriptive literature and warranty information - No specific OEMs, part numbers, or purchase quantities are specified

Description

THIS IS A SOURCES SOUGHT NOTICE ONLY. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement, and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Small Business Manufacturers, and other Small Businesses, interested and capable of providing items requested, as well as any large business interested and capable. This REQUEST FOR INFORMATION/SOURCES SOUGHT NOTICE in support of the VA Puget Sound Healthcare, is for market research purposes and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. Results will be used to determine set-aside.

The intended contract is a firm-fixed price supply purchase.

The SBA Nonmanufacturer Rule is applicable, and a waiver will not be sought for this potential acquisition.

Potential contractors shall provide, at a minimum, the following information:

1) Company name, address, and point of contact, phone number, e-mail address, and SAM.gov UEI number/code.

2) Anticipated North American Industry Classification System (NAICS) code is 339112. A firm can t exceed 1000 employees as a small business. Please indicate whether you are a Small Business, SDVOSB, VOSB, Small Business Manufacturer, Other Small Business, or Large Business, and whether you are the manufacturer of the items listed below.

3) This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov). It is desirable that an Offeror have completed their business Online Representations and Certifications Application in the System for Award Management (SAM).

4) Any Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Small Business Administration VetCert Registry located at https://veterans.certify.sba.gov.

5) If not a manufacturer, only authorized representatives/providers/distributors of the manufacturer will be considered. Equipment must be new, no used or refurbished equipment accepted. Please provide proof of authorized dealer or reseller letter from manufacturer.

6) If you are the manufacturer, do you have any designated or authorized distributors? If so, please provide their name, telephone, point of contact and size status (if available).

7) The salient characteristics reflect the physical, functional, or performance characteristics that products must meet to satisfy the Government s needs. To be considered for any potential solicitation, offers must: (a) Include descriptive literature such as illustrations, drawings, or a clear reference to descriptive data or information available that identifies the product meets or exceeds the salient characteristics required by the Government. Also Provide warranty information.

(b) Clearly identify the item by OEM Manufacturer, part number and any distinguishing brand name, make/model number.

(c) Please provide a courtesy quote in response to this request to evaluate price reasonableness for any set-aside determination, and any applicable contract vehicle information.

(d) Provide information pertaining to the product s compliance with the Buy American statute.

It is the intent of the VA to use the information gathered for market research purposes only. If a formal solicitation is released, it will be posted via the Contracting Opportunities website located at beta.sam.gov. or GSA eBuy.

DESCRIPTION OF THE REQUIREMENT:

This requirement is for a patient immobilization device for radiation stereotactic body radiation therapy with the following salient characteristics: Low-density, radiolucent carbon fiber, baseplates Adjustable and well-padded components Modular design for adjustment and customization per patient anatomy Compatible with Varian TrueBeam robotic treatment couch, and GE Discovery Simulation CT Scanner with adaptable couch treatment overlay Allows for reproducible patient setup from simulation through daily treatments. 6. The system must have a baseplate to accommodate A. Customized Body Forms Head and Neck Head & Neck- Baseframe for head/neck treatments must have ability to use short frames and S-Frame Aquaplaste.
Head rest adaptors Hand grips for extension of shoulders

Vaclok Bags Index bars for reproducibility and indexing Ability to use for thorax, pelvis, extremity treatments that require Vac Lok immobilization

WingBoard/ArmShuttle for arms above head treatments Compatible to use either the WingBoard or ArmShuttle Ability to be adjustable Thorax/Abdominal compression belt and or bridge Adjustable for patient reproducibility

Knee/Foot support and or bolster Adjustable supports Indexing for reproductivity to baseplate

If your business is interested and capable, please send the capability statement outlined above, and a courtesy market research quote to christine.lindsey@va.gov by 10:00 AM EST on August 10, 2026. NO PHONE CALLS, PLEASE.

Again, this is not a request for quote, and no solicitation is available at this time.

Additional Links:https://www.va.gov/puget-sound-health-care/

View original listing