SAM #36C24226Q0886

Sole Source Procurement: Visual Eyes 525 VNG System and Vestibular Diagnostic Equipment for VA Lyons, NJ

This notice announces the VA's intent to award a sole source contract for advanced vestibular diagnostic systems at the Lyons, NJ VA Medical Center. - Agency: Department of Veterans Affairs, Network Contracting Office 2, James J. Peters VA Medical Center - Sole source vendor: e3 Diagnostics, Inc. (only authorized distributor for required equipment) - Equipment and products: - Visual Eyes 525 3rd Generation Video Nystagmography (VNG) System (1 unit) - vHIT Camera Edition (1 unit) - Database software for clinical data management (1 unit) - Ancillary equipment: Air Fx 110V system, TV/monitor wall mount, medical testing cart (1 unit each) - Services required: - Uninstallation of existing VNG system - Installation, configuration, calibration, and verification of new system - On-site training and customization for staff - Requirement is brand name only due to compatibility; gray market items are prohibited - Estimated period of performance: 60 days after award, with need date around September 1, 2026 - Only products sourced through the OEM's authorized channels are acceptable - Commercial opportunity for OEMs of vestibular diagnostic systems, though this is a sole source justification

Description

This is a notice of intent to award a sole source contract and is not a request for quotes.

The Department of Veterans Affairs on behalf of NJ VA Medical Center, intend to award a Firm Fixed Price (FFP), sole source action to

Name and Contractor e3 Diagnostics, Inc. Street Address: 3333 N Kennicott Ave. City, State, Zip: Arlington Heights Illinois 600043

The objective of this action is to provide e3 Diagnostics vestibular diagnostic systems detailed below, for existing instrumentation needed. In accordance with FAR Part 13.106-1(b), it has been determined that only one source is reasonably available due to the requirement for compatibility and therefore limits this requirement to a brand name only procurement.

This notice of intent to sole source with justification for brand name only satisfies the public posting requirements of FAR 13.501.

Market research was conducted in accordance with FAR part 10; e3 Diagnostics, Inc. as the manufacturer and has identified themselves as the only vendor authorized to provide these specific vestibular diagnostic systems and has expressed interest in fulfilling this requirement.

Statement of Work Lyons Campus

Introduction The replacement of our end-of-life vestibular diagnostic systems at the Lyons, NJ VAMC..

Background /Objective The purpose of this Statement of Work is to outline the requirements, deliverables, installation activities, and training associated with the acquisition and installation of a Visual Eyes 525 3rd Generation Video Nystagmography (VNG) System or equivalent and related components.

Place of Delivery Lyons Campus of the VA New Jersey Health Care System VA NJCHS-Lyon Campus, Building 3, 2nd floor, Room S339 151 Knollcroft Road Lyons NJ 07939-5001

Period of Performance Estimated Need Date on September 1, 2026, or 60 days after receipt of award (ARO).

Scope of Work The contractor shall provide the equipment, installation services, and training necessary to fully implement a functional VNG diagnostic system at the designated VA facility. Visual Eyes 525 is used to test balance system of a patient through ocularmotor, positional tests and calorics. The system that results in faster generating of reports, quicker analysis of eye movements and processing of the entire evaluation. It also incorporates new testing capabilities such as seamless movement through a test battery without ever touching the mouse, touch screen, entry of clinic/clinician specific protocols, has a voice timer with audio cues for patients, records the patient's comments and case history on screen.

Specific Deliverables

Visual Eyes 525 3rd Generation VNG System including diagnostic tests, software, PC, monitor, printer, goggles, remote control, room camera, and clinical features. vHIT Camera Edition for vestibular head impulse testing. Database Software for clinical data management. Ancillary equipment including Air Fx 110V system, TV/monitor wall mount, and medical testing cart VHIT Camera Edition 4 Uninstallation of existing VNG system. Installation of new VNG system including setup, configuration, calibration, and verification. Training services include customization and on-site instruction. Deliver all listed equipment in operable condition. Provide manuals and documentation. Perform installation during business hours. Provide on-site training.

Salient Characteristics

VNG Battery (gaze, sacc Caloric Testing vHIT / Head Impulse Eye tracking tech Software Analysis & Reporting Rotational chair support Small PC, monitor, RF remote; portable office setup Real time analysis, timeline scrolling, customizable protocols Binocular high precision IR; torsional tracking, saccadometry Full range (spontaneous gaze, saccade, pursuit, OKN, OCR, positional, Dix Hallpike, etc.)

Government Furnished Property The Government shall ensure electrical, environmental, and workspace conditions meet installation requirements.

Inspection/Acceptance

The Government will accept the work when all equipment is installed, functional, and training is completed.

Veterans Health Administration prohibits the use of gray market items in their Medical Centers. Gray market items are considered to be items outside of the original equipment manufacturer s intended distribution channels.

This notice is not a request for quotes; however, all responsible sources may submit a capability statement which shall be considered by the Government. All capability statements must be

received by no later than 10:00AM Eastern Standard Time on August 14, 2026. Responses to be submitted to Patricia Tolini, Contracting Officer at patricia.tolini@va.gov. A determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government.

Additional Links:Department of Veterans Affairs

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