SAM #15B10127Q00000003

FPC Alderson FY27 Q1 Food and Subsistence Procurement

FPC Alderson is seeking small business suppliers for a wide range of commercial food products and related supplies for the first quarter of fiscal year 2027. - Government Buyer: - Federal Bureau of Prisons, FPC Alderson, West Virginia - Products and Quantities: - Large-scale procurement of canned beans (kidney, garbanzo, blackeye peas, pinto, great northern, black, navy, baked) - Rice (long grain milled and brown, 700 units each) - Pasta (macaroni, spaghetti, lasagna, rotini, penne, ziti, egg noodles, bow noodles) - Potato chips (2,000 units), peanut butter (3,000 units), hummus cups (400 units) - Shortening (500 units), various oils (40 units), bulk butter and margarine (1,000 units each) - Mayonnaise (28 units), vinegar (10 units), brown and white sugar (500 units), taco shells (10,000 units) - Tomato products (catsup, paste, crushed, diced, whole), canned vegetables (green beans, carrots, corn, mixed, peas, spinach, beets, collard greens, mushrooms, jalapenos) - Spices and seasonings (salt, thyme, turmeric, pepper, sage, taco seasoning, spice blends) - Bouillon soup bases (beef: 200 units, chicken: 375 units) - Meats: ground beef (5,000 units), chicken breast (1,000 units), chicken tenderloins (5,000 units), chicken leg quarters (5,000 units), pork roast (500 units), turkey roast (2,000 units) - Cheese (mozzarella: 1,000 units, parmesan, blue cheese) - Dressings (Caesar, ranch, Italian), sauces (hot, soy, Worcestershire), condiments (mustard, relish, tartar sauce, jelly, preserves, syrup) - Cleaning and disposable supplies (scrubbers, scouring pads, gloves, hair nets, napkins, trays, cups, lids, bags, foil, plastic wrap) - Beverage mixes and bottled water - Notable Requirements: - Strict adherence to delivery schedules; emergency deliveries may be required - Allergen labeling and compliance with federal food regulations - Product origin compliance and exclusion of certain brands for specific items - Evaluation based on price and proven record of on-time, accurate deliveries - OEMs and Vendors: - No specific OEMs or vendors are named; brands like Hershey, Nestle, Ambrosia, West Creek, Hellmans, Marzetti, Kens, and Kraft are referenced as acceptable for certain items - Contract Structure: - Multiple firm-fixed price contracts anticipated - Total small business set-aside under NAICS 311991

Description

U.S. Department of Justice Federal

Bureau of Prisons

Federal Prison Camp (FPC)

Alderson, WV 24910

August 4, 2026

(i) This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 15B10127Q00000003. This solicitation is issued as a Request for Quote (RFQ). 

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-01.

(iv) This solicitation is being issued as total small business set-aside.  The NAICS for this requirement is 311991. See attached requirements worksheets for a full description of items, quantities and units of measures for all the subsistence requirements. All quantities must not be altered and units will be placed to the 2nd decimal point.

(v) This solicitation is expected to result in the multiple award of a firm-fixed price contract for subsistence items.  

(vi)  TERMS OF DELIVERY ARE F.O.B. DESTINATION BEGINNING October 1, 2026, AND ENDING December 31, 2026, BETWEEN THE HOURS OF 7:30AM EST – 2:00 PM EST at the Institution’s Front Gate at the Federal Prison Camp (FPC) Alderson location, then escorted to Food Service’s loading/unloading area. Deliveries will be paused on Federal holidays, requiring both parties to mutually agree on an alternate delivery date ahead of time. Finally, the contract allows the prison to request additional, unscheduled emergency deliveries outside the standard timeline if an urgent need arises.

Dates of delivery will be 30 days After Receipt of Order (ARO).  Deliveries will be made through the Institution’s Front Gate at the Federal Prison Camp (FPC) Alderson.

Delivery will be Freight on Board. Delivery address will be: FPC ALDERSON

1 GLEN RAY ROAD

ALDERSON, WV 24910

Provisions  FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services FAR 52.212-2, Evaluation—Commercial Products and Commercial Services

The Government anticipates and intends to make single award based on pricing of line item.

Awards will be made to the responsible Quote whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below. 

(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable;

(2) Past Performance – Go/No-Go Evaluation

The Government will evaluate the Offeror’s past performance on a Go/No-Go basis. The assessment will be based on the following criteria: 

Timeliness of Deliveries: The Offeror must demonstrate a consistent record of on-time deliveries. Documented instances of late deliveries, including Contractor Performance Assessment Reporting System (CPARS) evaluations and communications with other Contracting Officers, will be reviewed. A history of substantial delivery delays will result in a "No-Go" determination. 

Order Accuracy and Completeness: The Offeror must show a track record of delivering complete and accurate orders. Evidence of recurring issues such as missing or incorrect items—supported by customer complaints, returns, or input from other Contracting Officers—will be considered. A pattern of incomplete or inaccurate deliveries will result in a "No-Go" determination. Only Offerors receiving a "Go" rating under this factor will be considered eligible for award 

FAR 52.204-7 System for Award Management – Registration FAR 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2024) FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (JAN 2017) FAR 52.225-2 Buy American Certificate FAR 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation (FEB 2021) (vii) Clauses FAR 52.212-4 Terms and Conditions—Commercial Products and Commercial Services FAR 52.203-17 Contractor Employee Whistleblower Rights FAR 52.203-19 Prohibition on Requiring Internal Confidentiality Agreements FAR 52.204-13 System for Award Management Maintenance (Oct 2018) FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Debarred/Suspended Contractors FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations FAR 52.219-6 Small Business Set-Aside FAR 52.222-3 Convict Labor FAR 52.222-19 Child Labor—Cooperation with Authorities and Remedies FAR 52.222-35 Equal Opportunity for Veterans FAR 52.222-36 Equal Opportunity for Workers with Disabilities FAR 52.222-50 Combating Trafficking in Persons FAR 52.222-90 Addressing DEI Discrimination by Federal Contractors (APR 2026) FAR 52.225-1 Buy American-Supplies FAR 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving ****FAR 52.232-18 Availability of Funds FAR 52.232-33 Payment by Electronic Funds Transfer — System for Award Management FAR 52.232-36 Payment by Third Party FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors  FAR 52.233-3 Protest After Award  FAR 52.233-4 Applicable Law for Breach of Contract Claim  JAR 2852.212-4 Contract Terms and Conditions, Commercial Items (NOV 2020)  DOJ-01- Whistleblower Information Distribution (OCT 2021)  DOJ-05- Security of Department Information and Systems (APR 2026)  DOJ-08 – Continuing Contract Performance During a Pandemic Influenza or Other National Emergency (OCT 2007)  DOJ-09- Large Language Models (MAR 2026)

The full text of the referenced FAR provisions and clauses may be accessed electronically at www.acquisition.gov/FAR.

(vii) The date, time, and place for receipt of offer and point of contact.

The completed solicitation package must be returned no later than 8:00 am. Eastern Standard Time on August 21, 2026.

Vendors shall submit quotes only to:

Ashley Tabor, Procurement and Property Specialist, atabor@bop.gov

No fax, hand delivered, or mail-in quotes will be accepted.  Please be sure to read the solicitation, cover letter, quote sheet, clauses and provisions and delivery schedule. If the answer is addressed in those documents, you will not receive a response.

Quotes MUST be good for 30 calendar days after close of the solicitation.

(viii) Any other additional information required by 5.101(c).

Any and all information will be posted to the General Services Administration, SAM.Gov website:  www.sam.gov. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation

All responsible sources may submit a quotation, as appropriate, which will be considered by the Bureau of Prisons.

***Awards with total value over the Micro Purchase Threshold of $15,000 will be awarded with a Firm-Fixed Price (FFP) Purchase Order. 

***Awards with total value under the Micro Purchase Threshold of $15,000 will be awarded with a Firm Fixed Price (FFP) Government Purchase Card transaction from the local food services department. 

Any subsequent award will require acceptance in the form of a signature by the contractor 48 hours after the signed purchase order has been delivered to the contractor.  Subsistence is a vital part of the orderly running of the operation of a Federal Prison.  In accordance with FAR 12.201-1 (b)(2), this contracting officer has determined this acquisition appropriate to require acceptance in writing.

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

***Question Submission: Interested quoters must submit any questions concerning the solicitation at the earliest possible time to enable the Buyer (FPC Alderson) to respond. Questions must be submitted by email only, to atabor@bop.gov. No phone calls please.

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