SAM #15B10127Q00000002

FPC Alderson Solicitation for Dairy Products, FY27 QTR 1

FPC Alderson, under the Federal Bureau of Prisons, is seeking fixed-price quotes from small businesses for the supply of dairy products for the first quarter of fiscal year 2027. - Government Buyer: - Federal Bureau of Prisons, FPC Alderson - Products Requested: - Pasteurized whole milk (multiple packaging sizes): - 1/2 pint containers (15,000 units) - 16 fl oz pint containers (15,000 units) - 8 fl oz aseptic or plastic bottles (100 units) - 5-gallon containers for milk dispensers (250 units) - Cottage cheese (cultured or acidified, low fat, fat free, or no salt added, unflavored, small or large curd): - 100 units (one attachment) - 250 units (another attachment) - Must have at least 60 days shelf life after packaging - Sour cream (pasteurized, reduced fat, low-fat, or nonfat, no flavor): - 100 units - Product Standards & Requirements: - All dairy products must comply with relevant Commercial Item Descriptions (CID) and FDA standards (21 CFR131.110) - Deliveries must be fresh, fully palletized, and kept at 34°F to 41°F - Weekly deliveries required; quantities may fluctuate based on population - No loading dock available; strict security and delivery protocols apply - Emergency deliveries may be requested - OEMs and Vendors: - No specific OEMs or brands are named; products must meet federal and CID standards - Notable Requirements: - Set aside for 8(a) and women-owned small businesses - Institutional security and temperature control are critical - All products must be commercial, with detailed specifications provided in attachments

Description

U.S. Department of Justice

Federal Bureau of Prisons

Federal Prison Camp (FPC)

Alderson, WV 24910

August 4, 2026

(i) This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 15B10127PR000002. This solicitation is issued as a Request for Quote (RFQ). 

Please read it in its entirety.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-01.

(iv) This solicitation is being issued as total small business set-aside.  The NAICS for this requirement is 311511.

(v) This solicitation is expected to result in the single award of a firm-fixed price contract for dairy item.  

(vi)  TERMS OF DELIVERY ARE F.O.B. DESTINATION BEGINNING October 1, 2026, AND ENDING December 31, 2026, BETWEEN THE HOURS OF 7:30AM EST – 2:00 PM EST at the Institution’s Front Gate at the Federal Prison Camp (FPC) Alderson location, then escorted to Food Service’s loading/unloading area. Deliveries will be paused on Federal holidays, requiring both parties to mutually agree on an alternate delivery date ahead of time. Finally, the contract allows the prison to request additional, unscheduled emergency deliveries outside the standard timeline if an urgent need arises.

All deliveries to FPC Alderson must be fully palletized and strategically positioned within the transport vehicle to facilitate immediate offloading, as the facility lacks a dedicated loading dock. In accordance with institutional security protocols, staff are strictly prohibited from entering transport vehicles to rearrange or down stack freight; All awarded items must be staged for unobstructed, direct extraction via forklift or pallet jack. Failure to ensure that pallets are readily accessible from the vehicle’s exit point will result in the immediate refusal of the shipment at the vendor's expense. All non-frozen, perishable foods must be delivered between 34 degrees F and 41 degrees F. Receipt of delivery may be conditional for a period of three (3) days to allow for adequate examination and testing. Items that fail to meet specifications will be refused. If the product is not accepted, in accordance with FAR 52.212-4 (b), “The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price.” Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors' expense within two (2) weeks of noncompliance notification. If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff. FPC does not have a loading and unloading dock.

FPC Alderson

1 Glen Ray Road,

Alderson, WV 24910

Provisions 

•FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services

•FAR 52.212-2, Evaluation—Commercial Products and Commercial Services

The Government anticipates and intends to make single award based on pricing of line item.

Awards will be made to the responsible Quote whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below. 

(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable;

(2) Past Performance – Go/No-Go Evaluation

The Government will evaluate the Offeror’s past performance on a Go/No-Go basis. The assessment will be based on the following criteria: 

Timeliness of Deliveries: The Offeror must demonstrate a consistent record of on-time deliveries. Documented instances of late deliveries, including Contractor Performance Assessment Reporting System (CPARS) evaluations and communications with other Contracting Officers, will be reviewed. A history of substantial delivery delays will result in a "No-Go" determination.  Order Accuracy and Completeness: The Offeror must show a track record of delivering complete and accurate orders. Evidence of recurring issues such as missing or incorrect items—supported by customer complaints, returns, or input from other Contracting Officers—will be considered. A pattern of incomplete or inaccurate deliveries will result in a "No-Go" determination. Only Offerors receiving a "Go" rating under this factor will be considered eligible for award 

•FAR 52.204-7 System for Award Management – Registration

•FAR 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2024)

•FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (JAN 2017)

•FAR 52.225-2 Buy American Certificate

•FAR 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation (FEB 2021) (vii) Clauses

•FAR 52.212-4 Terms and Conditions—Commercial Products and Commercial Services

•FAR 52.203-17 Contractor Employee Whistleblower Rights

•FAR 52.203-19 Prohibition on Requiring Internal Confidentiality Agreements

•FAR 52.204-13 System for Award Management Maintenance (Oct 2018)

•FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Debarred/Suspended Contractors

•FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

•FAR 52.219-6 Small Business Set-Aside

•FAR 52.222-3 Convict Labor

•FAR 52.222-19 Child Labor—Cooperation with Authorities and Remedies

•FAR 52.222-35 Equal Opportunity for Veterans

•FAR 52.222-36 Equal Opportunity for Workers with Disabilities

•FAR 52.222-50 Combating Trafficking in Persons

•FAR 52.222-90 Addressing DEI Discrimination by Federal Contractors (APR 2026)

•FAR 52.225-1 Buy American-Supplies

•FAR 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

****FAR 52.232-18 Availability of Funds

•FAR 52.232-33 Payment by Electronic Funds Transfer — System for Award Management

•FAR 52.232-36 Payment by Third Party

• FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 

• FAR 52.233-3 Protest After Award 

• FAR 52.233-4 Applicable Law for Breach of Contract Claim 

• JAR 2852.212-4 Contract Terms and Conditions, Commercial Items (NOV 2020) 

• DOJ-01- Whistleblower Information Distribution (OCT 2021) 

• DOJ-05- Security of Department Information and Systems (APR 2026) 

• DOJ-08 – Continuing Contract Performance During a Pandemic Influenza or Other National Emergency (OCT 2007) 

• DOJ-09- Large Language Models (MAR 2026)

The full text of the referenced FAR provisions and clauses may be accessed electronically at www.acquisition.gov/FAR.

(viii) Not applicable to this solicitation. 

(ix) The completed solicitation package must be returned no later than 12:00 p.m. Eastern Standard Time on August 21, 2026.

(x) Vendors shall submit quotes in .pdf format to FPC Alderson Contracting Officers, by email to atabor@bop.gov ONLY. No fax, hand delivered, or mail-in quotes will be accepted. Quotes MUST be good for 30 calendar days after closing. 

(xi) Please ensure all information requested is included. Information will be posted to the General Services Administration, Contract Opportunities: SAM.gov | Contract Opportunities. All future information about this acquisition, including amendments, and cancellations will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation. 

All responsible sources may submit a quotation, as appropriate, which will be considered by the Bureau of Prisons.

Awards with total value over the Micro Purchase Threshold of $15,000 will be awarded with a Firm-Fixed Price (FFP) Purchase Order. 

Awards with total value under the Micro Purchase Threshold of $15,000 will be awarded with a Firm Fixed Price (FFP) Government Purchase Card transaction from the local food services department. 

***Question Submission: Interested quoters must submit any questions concerning the solicitation at the earliest possible time to enable the Buyer (FPC Alderson) to respond. Questions must be submitted by email only, to atabor@bop.gov. No phone calls please.

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