SAM #36C24926Q0338

VA Seeks Commercial-Grade Kubota Mowers and Tractors for Grounds Maintenance

The Department of Veterans Affairs, Network Contracting Office 9 (Tennessee Valley VA Medical Center, Murfreesboro Campus), is seeking sources for commercial-grade grounds maintenance equipment, with Kubota specified as the preferred OEM. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 9 (NCO 9), Tennessee Valley VA Medical Center, Murfreesboro Campus - OEMs and Vendors: - Kubota (OEM specified for mowers and tractors) - Brand name or equal products considered; other commercial manufacturers of similar equipment may compete - Products/Services Requested: - 2 units: 4WD tractors with foldable ROPS, canopy, and hazard light kit - 2 units: 24.8HP 72-inch diesel zero-turn mowers with canopy - 2 units: 60-inch commercial zero-turn mowers, 30HP EFI engine, equipped with Tweels or wheels - Notable Requirements: - Equipment must be new, commercial-grade, and diesel-powered (where specified) - Must be compatible with OEM attachments and capable of maintaining approximately 300 acres - Open diagnostic systems required for maintenance and repair - Rapid interchange of attachments - Minimum one-year parts and labor warranty - No used or refurbished equipment accepted

Description

This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), other Small Businesses interested and capable of providing items requested, as well as any large business interested and capable. Potential contractors shall provide, at a minimum, the following information: Company information: name, address, point of contact, phone number, e-mail address, and SAM.gov UEI number/code. NAICS code and business classification: Anticipated NAICS code is 333112 with a size standard of 1,500 employees. Specify your business classification: Small Business, SDVOSB, VOSB, WOSB, HUBZone Small Business, and indicate if you are a Small Business Manufacturer, Other Small Business, or Large Business. Also, specify if you are the manufacturer of the items listed below. Registration requirements: All Offerors providing goods or services to the U.S. Federal Government must be registered in SAM (www.sam.gov). It is desirable that Offerors have completed their Online Representations and Certifications Application in SAM. SDVOSB or VOSB registration: Must be registered with the Small Business Administration Registry. Manufacturer status: If not a manufacturer, only authorized representatives/providers/distributors of the manufacturer will be considered. Equipment must be new, no used or refurbished equipment accepted. Provide proof of authorized dealer or reseller letter from the manufacturer. Manufacturer's distributors: If you are the manufacturer, provide information about any designated or authorized distributors, including their name, telephone, point of contact, and size status. Product requirements: This is a brand name or equal requirement. Equal products must meet the physical, functional, or performance characteristics specified. Offers of equal products must: Meet the salient physical, functional, or performance characteristics and identify the item by Brand name, make/model number. Include descriptive literature or references that demonstrate the item meets or exceeds the salient characteristics. Identify the manufacturer name (OEM), manufacturer part number, and warranty information. Provide a courtesy quote for price evaluation and include any applicable contract vehicle information (e.g., FSS, GSA, NAC, SAC, BPA, NASA SEWP). Country of origin: Must be identified for all items. The information is for market research purposes only. If a formal solicitation is released, it will be posted on sam.gov or GSA eBuy. Project requirements: The Tennessee Valley VA Medical Center (Murfreesboro Campus), located at 3400 Lebanon Road, Murfreesboro, TN 37129, requires commercial-grade grounds maintenance equipment capable of maintaining approximately 300 acres of developed grounds, wooded areas, roadways, and landscaped property. The equipment shall possess the following minimum essential characteristics: General Requirements Commercial-grade equipment designed for continuous institutional and municipal grounds maintenance. Commercial diesel-powered engines designed for extended service life, fuel efficiency, and reliable operation under heavy workloads. Heavy-duty construction suitable for daily commercial operation in varying terrain and weather conditions. Equipment shall support multiple grounds maintenance applications through manufacturer-engineered attachments. Equipment shall minimize lifecycle costs by reducing downtime, simplifying maintenance, and providing long-term reliability. Maintenance and Diagnostic Requirements Utilize an open, industry-standard diagnostic system compatible with OBD-II diagnostic tools. Allow routine maintenance and troubleshooting with commercially available service information and diagnostic equipment. Prohibit proprietary diagnostic software or dealer-exclusive systems to reduce downtime and repair costs. Provide easy access to routine service points for preventive maintenance. Front-Mount Commercial Mower Commercial front-mount diesel mower with minimum 36 HP liquid-cooled diesel engine. Four-wheel drive (4WD) with automatic traction assist and differential lock. Hydrostatic transmission for continuous commercial operation. Front-mounted 72-inch mower deck for visibility around obstacles. Rear-discharge mower deck capable of tilting approximately 90 degrees. Shaft-driven PTO for reliable power transfer. Digital operator display with ergonomic controls. High-capacity fuel system for extended operation. Commercial Zero-Turn Mower Commercial diesel-powered zero-turn mower with minimum 24 HP liquid-cooled diesel engine. Hydrostatic transmission. Heavy-duty fabricated 60-inch mower deck with hydraulic lift. Foldable ROPS. Deluxe suspension seat with lumbar support and adjustable armrests. Suitable cutting speeds for productivity. Heavy-duty frame for institutional use. Attachment and Operational Capability Compatible with various OEM attachments for multiple maintenance functions. Rapid interchange systems to minimize downtime. Compatible with heavy-duty rotary brush-cutting equipment for clearing tall grass and rough terrain. Capability to maintain wooded and unimproved areas with specialized equipment. Performance and Reliability Low center of gravity for stability. Designed for continuous operation in institutional environments. Proven durability with reduced maintenance requirements. Availability of OEM replacement parts and support. Warranty Manufacturer shall provide a minimum one-year parts and labor warranty covering defects in materials and workmanship. Items and Quantities 4WD Tractor W/Foldable ROPS Includes Canopy and Hazard Light Kit: 1 EA 4WD Tractor W/Foldable ROPS Includes Canopy and Hazard Light Kit: 1 EA 24.8HP 72" Diesel Zero Turn Mower Includes Canopy: 2 EA 60 Commercial Zero Turn Mower 30HP EFI W/Tweels: 2 EA Anticipated Period of Performance 09/30/2026 - 09/29/2027 Other Important Considerations Cite any other information necessary for potential respondents to understand the requirement or acquisition. Capability Statement / Information Sought Response should not exceed 10 pages and include: A tailored capability statement demonstrating ability to provide the product and services. Respondent's SAM UEI, organization name, address, point of contact, and business size/type. Information in Microsoft Word or Adobe PDF format. Send responses to george.cochran@va.gov or fax to (615) 225-5631 with the subject line "Sources Sought Notice # 36C24926Q0338" by 1:00 p.m. on 08/07/2026. Questions should be emailed to the same address. Disclaimer and Important Notes This notice does not obligate the Government to award a contract or pay for responses. The Government may use the information for any necessary purpose. Responses should be complete and detailed. The Government is not obligated to acknowledge receipt or provide feedback. After review, a pre-solicitation and solicitation may be published. Responses are not considered adequate responses to a solicitation. Confidentiality No proprietary, classified, confidential, or sensitive information should be included. The Government may use non-proprietary technical information in any resultant solicitation(s).

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