SAM #36C25726Q0822

VA seeks Helmer medical refrigerators and accessories for Dallas VA Medical Center

The Department of Veterans Affairs, Network Contracting Office South Texas, is seeking to procure medical refrigerators and accessories for the Dallas VA Medical Center. - Government Buyer: - Department of Veterans Affairs - Network Contracting Office South Texas (VASTHCS) - Office: Network Contracting Office - OEM Highlighted: - Helmer is the specified Original Equipment Manufacturer (OEM) - Products Requested: - 4 units: Helmer iPR105-GX i.Series Pharmacy Refrigerator (part number 5115105-1) - Undercounter, 5.3 cu ft (150 Liters), NSF/ANSI 456 Vaccine Storage Certified, Certificate of Calibration - 4 units: Helmer Flexlock Adapter Handle Option (part number 4080031-1) - Factory installed for undercounter refrigerators, blue exterior, right hinge door, GX models, 5 cu ft - 4 units: Helmer Ballast Monitoring Option (part number 4120000-1) - Solid, factory installed monitoring option for undercounter refrigerators, GX models, 5 cu ft - Notable Requirements: - All equipment must be manufactured in the USA - Vendors must be authorized Helmer distributors - Factory installation of accessories is required - Services: - Delivery, installation, calibration, testing, and staff training are expected as part of the procurement

Description

This market research notice is being conducted by Network Contracting Office (NCO) - VA South Texas (VASTHCS) facilities.

DESCRIPTION OF WORK

1.1 Contractor will deliver, unpack and install the equipment during normal business hours unless prior authorization is given by the COR, Contracting Officer or designated representative.

1.2 The Contractor is responsible for providing all items listed on the quote and fully installing the equipment, calibrating, testing, and evaluating the equipment after installation to include all other agreements pursuant to the quote and training of on-site staff in use of equipment.

Equipment: Medical Refrigerators

Equipment Manufacturer: Helmer

Equipment Model(s)

LN NO Part# Model Description / Details QTY 1 5115105-1 iPR105-GX iPR105-GX i.Series® Pharmacy Refrigerator - Undercounter, 5.3 cu ft (150 Liters) (with NSF/ANSI 456 Vaccine Storage Certified Labeling and Certificate of Calibration) 4 2 4080031-1

Handle Option: Flexlock Adapter Factory Installed (for Undercounter Refrigerators with Blue Exterior and Right Hinge Door, GX models, 5 cu ft)

4 3 4120000-1

Monitoring Option: Ballast, Solid, Factory Installed (for Undercounter Refrigerators, GX models, 5 cu ft) 1 4

Location: DALLAS VA MEDICAL CENTER 4500 South Lancaster Road Dallas, TX 75216-7167

USA manufactured made only. Vendor needs to be an authorized distributor by the OEM.

Responses shall include: Business Name Business Address Point of Contact Name Phone Number E-mail Address SAM UID Number Currently registered in SAM (Yes or No). If Yes, provide expiration date. NAICS code Business Size: Small or Large Type of Business: Service-Disabled Veteran Owned (SDVOSB), Veteran Owned (VOSB), 8(a), HUBZone, Woman-Owned (WOSB), etc. GSA or VA FSS Contract Number, if applicable Place of Manufacture

All businesses eligible to provide these supplies are encouraged to reply as this information may be used to determine potential set-asides for the above-noted requirement.

Send responses to both the Contract Specialist.

Contract Specialist: Mr. Rafael Rodriguez at Rafael.Rodriguez2@va.gov

Responses in the email subject line shall state: 36C25726Q0822, Sources Sought Notice Responses due date: 08/10/2026- 11:00 AM CT DISCLAIMER: This notice is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this notice.

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