Pennsylvania eMarketplace #6100066317

Pennsylvania Statewide Presort Mail Processing Services Solicitation

This opportunity is for Presort Mail Processing Services to support all Commonwealth of Pennsylvania Executive Agencies: - Government Buyer: - Commonwealth of Pennsylvania, Department of General Services (DGS), Bureau of Procurement and Bureau of Publications - Services Requested: - Presort processing, pickup, transport, and delivery of First-Class Letters, First-Class Post Cards, First-Class Flats, and Standard Presort Mail - All mail to be delivered to the United States Postal Service (USPS) - Centralized mail pickup at the DGS Bureau of Publications in Harrisburg, with twice-daily pickups - Secure, web-based portal required for agencies to submit mail jobs, track status, and access reporting - Service Level Agreements (SLAs) for same-day and next-day delivery, chain of custody, and security - Pricing based on per-piece processing fees for each mail type (postage excluded) - Estimated Annual Volumes: - First-Class Letters (same day, 5-digit rate): 100 pieces - First-Class Letters (next day, 5-digit rate): 70,000,000 pieces - First-Class Flats (3-digit rate): 3,000,000 pieces - First-Class Post Cards (same day, 5-digit rate): 100 pieces - First-Class Post Cards (next day, 5-digit rate): 100 pieces - Notable Requirements: - Mandatory site visit for all bidders - Strict security and chain of custody for mail handling - Compliance with Pennsylvania labor and procurement laws - Web-based portal must provide job management, tracking, and data access for agencies and DGS - No specific OEMs or vendors are named; USPS is the key delivery partner

Description

This Invitation for Bid (IFB) is for Presort Mail Processing Services for Commonwealth Executive Agencies in Pennsylvania. The contract involves processing First-Class Letter, First-Class Post Card, First-Class Flat, and Standard Presort Mail for delivery to the United States Postal Service (USPS). The Commonwealth will use a centralized mail collection model with a designated pickup location, and agencies will manage their own service requests through a web-based portal provided by the contractor. The contract duration is from November 1, 2026, through October 31, 2031.

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