SAM #36C26127Q0015

Maintenance Flooring Repairs and Installation Services for VA Sierra Nevada Health Care System

The Department of Veterans Affairs, Network Contracting Office 21 (NCO 21), is seeking qualified contractors to provide maintenance flooring repairs and installation services for the VA Sierra Nevada Health Care System (VASNHCS) main campus in Reno, NV, and over 14 additional sites across Nevada and California. - Government Buyer: - Department of Veterans Affairs, VA Sierra Nevada Health Care System, Network Contracting Office 21 - Services Requested: - Maintenance flooring services including: - Installation and repair of Luxury Vinyl Tile (LVT) - Installation and repair of Carpet Tile - Installation and repair of Rubber Base (4-inch and 6-inch) - Subfloor preparation and repair - Floor removal and disposal - Providing labor and materials for all flooring types - Requirements: - Contractors must have a physical location within 50 miles of the Reno VA Medical Center - Must be commercial/hospital flooring contractors with their own certified installation teams (no temporary laborers) - Staff must be US citizens or have appropriate work permits - Emergency response required within 24-48 hours; non-emergency work within two weeks - Experience in commercial or hospital flooring environments is mandatory - Contractors must provide specifications and pricing for LVT (per square foot), carpet tile (per square yard), and rubber base (per linear foot) - No specific OEMs, brands, part numbers, or purchase quantities are specified - Notable: Proof of physical location and compliance with limitations on subcontracting are required

Description

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY.
No Solicitation is currently available. All information contained in this Sources Sought Announcement is preliminary, as well as subject to modification, and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. The information requested will be used solely within the Department of Veterans Affairs to facilitate decision making and will not be disclosed outside of the Government. The determination of a procurement strategy, based upon the comments submitted in response to this Sources Sought Announcement, is solely within the discretion of the Government. The applicable North American Industry Classification System (NAICS) Code is 238330, Flooring Contractors, and the small business size standard is $19 Million. The Department of Veterans Affairs (VA) Network Contracting Office (NCO) 21 is soliciting information on contractors that can provide Maintenance Flooring Services in Reno, NV, Gardnerville, NV, Fallon, NV, Winnemucca, NV, and Susanville, CA, USA. A description of services is attached.

Brief Description of Services See attached Work Statement. Capability Statement All interested contractors must respond by email to Nicole.Renfrew@va.gov before 3:00 PM PST on August 13, 2026. Please provide all of the following when responding:

What is your company s Socioeconomic Status? For example: small business, large business, SDVOSB (Service-Disabled Veteran Owned Small Business), VOSB (Veteran Owned Small Business), etc. If SDVOSB or VOSB, are you registered with the Small Business Administration?
https://search.certifications.sba.gov/

Company s legal name and UEI (Unique Entity ID) number on https://sam.gov/ .

Primary point of contact, including phone number and email address.

Capabilities Statement: Describe specific experience and qualifications providing Maintenance Flooring Services for Repairs and Installation as described in the attached description of services Statement of Work.

Must provide specifics on experience performing repairs and installation with Luxury Vinyl Tile, Carpet Tile and Rubber Base, including prep and repair to subfloor.

Must specify experience performing in commercial/hospital environment.

Specify years of installation team experience on this type of work and any certifications held.

Please specify if contractor meets each of the following requirements:

The Contractor must provide proof of physical location within 50 miles of main campus, Ioannis A. Lougaris VA Medical Center, located at 975 Kirman Avenue, Reno, NV 89502.

The Contractor shall be available to perform within 24 - 48 hours for emergencies at main campus Ioannis A. Lougaris VA Medical Center, located at 975 Kirman Avenue, Reno, NV 89502, and fourteen or more additional off campus VASNHCS sites in Reno, NV, Gardnerville, NV, Fallon, NV, Winnemucca, NV, and Susanville, CA, ranging potentially as far away as approximately 166 miles from the Ioannis A. Lougaris VA Medical Center.

The Contractor shall be available to perform within an immediate two week period of notification for non-emergencies at main campus Ioannis A. Lougaris VA Medical Center, located at 975 Kirman Avenue, Reno, NV 89502, and fourteen or more additional off campus VASNHCS sites in Reno, NV, Gardnerville, NV, Fallon, NV, Winnemucca, NV, and Susanville, CA, ranging potentially as far away as approximately 166 miles from the Ioannis A. Lougaris VA Medical Center.

Contractor must be a commercial/hospital flooring contractor.

Contractor must have their own hired employees. No temporary laborers may be utilized.

Contractor staff shall be US citizens or have appropriate work permits.

Contractor shall provide the necessary labor to perform required repairs and installation. Please provide the following rates:

Hourly labor

Hourly Time and a half labor

Hourly Overtime labor

Contractor shall provide the necessary materials to perform required repairs and installation. Please provide the following compliant materials specifications and costs per requirements at the VA Technical Information Library available at https://vatilms.va.gov/vatilms/landing-page .

LVT material: specifications and cost per square foot

Carpet tile material: specifications and cost per square yard

Rubber Base, 4 thick: specifications and cost per linear foot

Rubber Base, 6 thick: specifications and cost per linear foot

List other Projects (Government and Commercial) that are similar in scope and size.

As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. See FAR 52.219-14 and FAR 52.219-27 available in full text at https://www.acquisition.gov/far/part-52

Of the service actions listed above, which one(s) will your company perform as the prime contractor using its own personnel without subcontracting?

With respect to the service actions listed above, which action(s) do you intend on subcontracting or using other than your company s own personnel?

Of those services that will be performed, approximately what percentage will be paid to the subcontractor(s)?

GSA Contract Number, if applicable.

Failure to provide the information requested above will be considered non-responsive and will not be considered a viable source.

Please note: Request for Information (RFI) number 36C26127Q0015 has been assigned and should be referenced on all correspondence regarding this announcement. The Government will use this information when determining its business type decision. This synopsis is not to be construed as a commitment by the Government, and no contract will be awarded as a direct result of this Sources Sought announcement. Contractors must have a current registration in the System for Award Management (SAM) at https://sam.gov/ SDVOSB and VOSB firms should be registered and certified at the time of quote submission at https://search.certifications.sba.gov/

Additional Links:VA.GOV

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