SAM #PR16166552

U.S. Embassy Bogota Solicitation for Cargo Van Procurement

This opportunity is issued by the U.S. Embassy Bogota, Department of State, for the procurement of a new cargo van for delivery in Cartagena, Colombia. - Government Buyer: - U.S. Department of State - U.S. Embassy Bogota - Products/Services Requested: - One brand new cargo van - 1.6 L engine, 115 hp - 15-inch steel wheels, 185/65 R15 tires - Sliding side door, asymmetric rear doors - Daytime running lights - Safety features: airbags, ABS brakes, electronic stability program - Interior: cargo tie-down rings, sun visors, tubular partition, air conditioning, 12V power outlet, radio pre-installation, remote central locking, electric front windows - Five-year warranty - Unique/Notable Requirements: - Delivery in Cartagena, Colombia within 90 days of purchase order acceptance - Only vendors licensed to sell vehicles in Colombia are eligible - Vendor responsible for all logistics, importation, and delivery costs - Compliance with Colombian registration and importation requirements - Offers must include NDAA compliance certification and technical information sheets - Preventive and corrective maintenance must be available in Bogota by authorized brand representatives - Payment terms: net 30 days upon delivery and acceptance

Description

The General Services Office (GSO) at the U.S. Embassy in Bogotá has a requirement for CARGO VAN; we invite you to read carefully the following minimum requirements:

Required Specifications:

Engine:

New state-of-the-art engine, more powerful and lighter featuring over 20 specially developed new components. Excellent fuel-efficiency-to-power ratio. Lower CO2 emissions.

1.6 L; fuel consumption (combined highway/city cycle): 7.6 L/100 km; fuel tank capacity: 50 L; range: 658 km; power: 115 hp at 5,500 rpm; peak torque: 156 Nm at 4,000 rpm. - Exterior

15” steel wheels. 185/65 R15 tires. Sliding side door. Asymmetric rear doors with 90° / 180° opening. Daytime Running Lights (DRL).

Interior

12 cargo tie-down rings. Sun visors with pocket. Tubular partition.

Technology and comfort Air conditioning with pollen filter. 12V power outlet. Radio pre-installation. Remote central locking. Electric front windows.

Safety

Front airbags. Headlights-on warning. Hill Start Assist (HSA). Emergency Brake Assist (AFU). Driver's seatbelt reminder. Height-adjustable front seatbelts

with load limiters. Electronic Stability Program (ESP). Traction Control (TRC). Passenger airbag deactivation. Electronic Brakeforce Distribution (EBD). ABS brakes. Third brake light. 185/65 R15 grey spare wheel.

Dimensions

Width: 1,767 Height: 1,804 Length: 4,363 Wheelbase: 2,810 Ground clearance: 186

Warranty terms:

This is a requirement for brand new vehicles and components with five (5) Year warranty. Post sales service must be done in the city of Bogotá by authorized brand repair shops. The warranty requirement is requested for the entire vehicle and its components such as mechanical components, forklift, platform, etc.

Delivery Location:

Vehicles must be delivered in Cartagena. The exact address will be disclosed to the winner party. Delivery must be scheduled and coordinated with POCs at least 24 hours in advance of the planned delivery date. The delivery time of the equipment, accessories and training package should be completed/delivered withing 90 days after acceptance of the referenced purchase order.

For U.S. and foreign vendors: You may send a proposal in $USD. INCOTERMS: DDP at the US Embassy in Bogotá.

QUESTIONS DATE: August 5, 2026 at BogotaGSOCompras@state.gov. 

The U.S. Embassy Bogotá will NOT emit a tax exemption certification for Colombian taxes

DELIVERY TERMS: DDP. “Delivered Duty Paid” the seller delivers the goods when the goods are placed at the disposal of the buyer, cleared for import on the arriving means of transport, and ready for unloading at the named place of delivery. The seller bears all the costs and risks involved in bringing the goods to the place of destination, has an obligation to clear the goods not only for export but also for import, to pay any duty for both export and import, and to carry out all customs formalities.

IMPORTANT NOTICE REGARDING COLOMBIAN VEHICLE REGISTRATION AND IMPORTATION REQUIREMENTS

Please be advised of the following mandatory conditions for the vehicle registration process in Colombia:

Vendor Eligibility: Only offers from companies officially licensed to sell vehicles within Colombia will be accepted. Customs Consignment: If vehicle importation is required, all customs clearance documentation must be processed strictly under the name of: "Embajada de los Estados Unidos de América". Logistics and Financial Responsibility: The vendor is solely responsible for managing and financing all logistics, importation, and delivery costs. The U.S. Embassy will not participate in, nor assist with, customs tax exemptions or importation processing. Diplomatic Registration: The U.S. Embassy Customs & Shipping Unit will provide assistance with the administrative process required to obtain diplomatic license plates. Invoicing: The final invoice must be issued directly to the U.S. Embassy, establishing the Embassy as the official buyer of record.

Payment Terms

Payment is backed by a US Government purchase order. EFT net 30 calendar days, payments will be made upon receipt and acceptance of delivery. No advance payments are allowed.

Evaluation Factors:

To be considered for evaluation and award you must include/comply with all of the following:

Prices should be in Colombian Pesos (COP). Only for Colombian Vendors. U.S. vendors: You can send a proposal in USD, note that prices must incorporate/include DDP INCOTERMS rules described above. Unit price, tax percentage, tax amount and total amount should be stipulated in the quote. Submit with the quotation the technical information sheet per model/reference. (For commodities) Your offer must show evidence that it meets or exceeds ALL requirements specified in this advertisement. Your offer must meet the technical description provided. Offer must be valid for three (3) months. Your offer must include CONTRACTOR’S CERTIFICATION ON COMPLIANCE WITH NATIONAL DEFENSE AUTHORIZATION ACT (NDAA)-- 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020) Provide evidence on your experience with this type of requirement-industry. Provide evidence that your company has the financial resources or certify the ability to obtain them to fulfill this requirement. Provide Warranty terms. Include a statement certifying that the terms of this requirement are clearly understood or the following:

REQUIREMENT: Thay your company completely understands the requirement. DELIVERY TERMS: DDP DELIVERY AT THE EMBASSY IN CARTAGENA, within 90 days of issuance of a purchase order. PAYMENT TERMS: 30 Day net payment. VALIDITY OF OFFER: 3 Months The supplier can handle problems associated with the vehicle's warranty in the city of Bogotá. That the offered vehicle can be serviced (Preventive-Corrective) maintenance can be carried out in the city of Bogotá, meaning that an authorized representative of the brand exists or can provide the service in the city of Bogotá.

NOTE: We will contact your company to clarify or to request additional information during the evaluation process, if necessary.

All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-7.  Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals. 

The guidelines for registration in SAM are also available at: https://co.usembassy.gov/registrese-como-proveedor-de-la-embajada-de-los-estados-unidos-en-colombia/

Electronic Submission/Responses:

Please e-mail your offer to the contracting office listed in this notice prior to the response date and time at BogotaGSOCompras@state.gov.  

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