SAM #36C24227Q0009

Patient-assisted Parking Services for Northport VA Medical Center

This opportunity seeks vendors to provide patient-assisted parking services at the Northport VA Medical Center in New York. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office (NCO) 2, Buffalo, NY - OEMs and Vendors: - No specific OEMs or vendors are named in the notice - Products and Equipment Required: - Podium for parking operations - Lock boxes for secure storage - Automated claim checks for vehicle tracking - Cones for traffic management - Walkie-talkies or cell phones for staff communication - Gas-powered golf cart-type vehicle (1 unit) for staff mobility - Lockable Flammable Storage Cabinet (1 unit) meeting NFPA, IFC, and OSHA standards - Uniforms, name badges, seasonal and reflective outerwear with company logo - Signage, including 'no tipping' signs, subject to government approval - Services Requested: - Minimum of four Patient Assisted Parking Services attendants with staggered start times for continuous coverage (7:00am–5:00pm) - One full-time Lot Attendant for continuous coverage (6:00am–2:00pm) - Technology solution (software/app) for advance car calls and government monitoring of service quality and timeliness - Unique or Notable Requirements: - All staff must undergo background checks and fingerprinting - Technology must enable real-time monitoring and advance vehicle requests - All equipment and uniforms must be provided by the contractor - Opportunity may be set aside for small businesses, with self-performance and certification requirements

Description

Sources Sought Notice This is a Sources Sought Notice (a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited. (b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. The Government is seeking information for market research purposes only. (c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law. (d) This Sources Sought is issued by VISN 2 Contracting Office in Buffalo, New York for the purpose of collecting information about a requirement where the Contractor shall provide: One (1) Parking Lot Attendant Four (4) Patient-assisted Parking Attendants for continuous coverage throughout the day at the Northport VA Medical Center, 79 Middleville Road, Northport, NY 11768. This facility is located on Long Island, NY. The parking lots have been reconfigured to have only one (1) entrance for three (3) patient-only lots. Additional requirements shall be provided as indicated in the SOW. The VA is seeking to provide for this requirement as of October 1, 2026, with Contractor employees fully-trained and on-site completing the elements in the SOW. The NAICS code identified for this requirement is NAICS Code 812930 Parking Lots and Garages with a NAICS Size standard of $47.0 Million. A brief overview of the SOW is provided at the end of this document. (e) Cursory market research has identified small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment and possess an interest in performing these services are encouraged to email a capability statement and full information to Dolores.Sachuk-Thompson@va.gov and reference 36C24227Q0009. - Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business). Interested parties MUST provide company/individual name, a capability statement, examples of similar work performed at other facilities, SAM UEID number and address, point of contact, and social-economic status. If the contractor is a Service-Disabled Veteran-Owned Small Business (SDVOSB), a Veteran-Owned Small Business (VOSB), or any other special category, then the contractor is responsible for providing supporting documentation, such as a Certification Letter. This information will be used to determine the viability of a set aside for this requirement. Failure to supply the requested information may result in the contractor not being considered in the Government's Procurement Strategy. The following information is required for determining procurement strategy and viability of sources: Set aside requirements have limitations on subcontracting. Provide your site location and supporting documentation. Given your location and proximity to the service site, how do you plan to accomplish self-performance of this work? If subcontracting, specify tasks performed by you as the prime and tasks requiring a subcontractor. Number of years of experience in performing similar tasks, scope, and complexity. Number of jobs of similar scope and complexity performed in the past five years. Identification of any Federal Supply Schedules that may carry the desired services. Point of contact, SAM UEID number, and information for any subcontractors. Provide 2-3 instances of past experience demonstrating engagement in this type of work, including subcontractors. List any teaming agreements intended for use in this requirement. Proof of applicable certifications or training, if applicable. Any relevant comments about the attachments. Below is the Limitation on Subcontracting Certificate of Compliance Clause. Please complete this as part of your response. 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction. As prescribed in 819.7011(b), insert the following clause: VA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION) (a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that: If awarded a contract, it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.] (i) Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6. (ii) General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (iii) Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution. (3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following: Referral to the VA Suspension and Debarment Committee; A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); Prosecution for violating 18 U.S.C. 1001. (b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed. (c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate. (d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror's bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award. Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror]. Printed Name of Signee: ______________________ Printed Title of Signee: ______________________ Signature: ______________________________________ Date: _________________ Company Name and Address: _____________________________________________ Statement of Work (abridged) Contractor shall provide: The Contractor shall provide a minimum of four (4) Patient Assisted Parking Services staff with staggered start times, able to service this lot and provide continuous coverage for the other lots while maintaining the wait times of 10 minutes or less. During the hours of 7:00am – 5:00pm. The Contractor shall provide one (1) full-time Lot Attendant to provide continuous coverage during the hours of operation with relief by the Patient Assisted Parking Service Attendants for mandatory breaks. During the hours 6:00am – 2:00pm. The Contractor shall furnish a podium, lock boxes, automated claim checks, cones, and walkie-talkies or cell phones to facilitate the daily parking Patient Assisted Parking Services operations. The Contractor shall utilize technology (software and/or app) with the capability that enables both the individual utilizing the service to call for their car in advance, as well as allow the Government to monitor quantity and time of the Patient Assisted Parking Services for quality control and performance purposes. The Contractor provide a gas-powered golf cart-type vehicle for daily use, for their employees to travel between lots to minimize Veteran wait times and maximize Veterans utilizing the service. The Contractor shall be responsible for their own maintenance, gas, and lockable Flammable Storage Cabinet that meets NFPA, IFC, and OSHA Standards. The Contractor shall furnish all uniforms, name badges, seasonal outerwear, and reflective outerwear to all contractor Patient Assisted Parking Services staff. All uniforms and outerwear shall possess the Contractor's logo and company name. All uniforms and outerwear shall be consistent in style and always worn while staff are working. Shorts are not permitted. The Contractor shall furnish and install all required signage, including a sign that indicates tipping is prohibited. All signs must be approved by the Contracting Officer Representative (COR) prior to installation. The COR will approve and designate signage placement. The VA requires each person to be background checked and fingerprinted prior to commencing work. ** This is only a snapshot of the SOW ** Please provide brief answers to the above. Any set-aside would be in accordance with RFO 19.106-2(b)(1)(2). Additional Links:Department of Veterans Affairs

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