SAM #SS-26-PHX-031

On-Site Stereotactic Breast Biopsy Services for Phoenix Indian Medical Center

The Phoenix Indian Medical Center (PIMC), part of the Indian Health Service, is seeking qualified vendors—especially Indian Small Business Economic Enterprises—to provide on-site stereotactic breast biopsy services in Phoenix, Arizona. - Government Buyer: - Indian Health Service (IHS), Phoenix Indian Medical Center - Products and Services Requested: - On-site stereotactic breast biopsy services, including approximately 24 clinic visits and 150 biopsy procedures per year - Provision of all required equipment, notably a dedicated prone stereotactic breast biopsy system with digital imaging - Disposable biopsy trays (including syringes, needles, anesthetic, scalpel, sterile gauze) - Post-procedure dressing kits (steri-strips or equivalent, cover dressing) - Equipment maintenance and annual physicist inspections - Qualified technical staff, including a Certified Radiologic Technologist and Medical Assistant - Unique or Notable Requirements: - Equipment must be FDA-approved, support digital imaging, be DICOM compatible, and allow image export to encrypted USB drives - Strict adherence to HIPAA and federal standards - Contractor-managed, non-personal services model - Preference for Indian Small Business Economic Enterprises under the Buy Indian Act, but open to all qualified vendors for market research - No specific OEMs, brands, or part numbers are specified in the solicitation - The government is considering a contract with a base year and four one-year options, or a Blanket Purchase Agreement (BPA) up to five years

Description

Sources Sought Notice SS-26-PHX-031 On-Site Stereotactic Breast Biopsy Services Phoenix Indian Medical Center (PIMC) NOTICE TYPE: Sources Sought / Market Research 1. PURPOSE This Sources Sought Notice is issued for market research purposes only in accordance with FAR Part 10. This is not a solicitation, request for proposal, or request for quotation and does not constitute a commitment by the Government. The Phoenix Indian Medical Center (PIMC), Indian Health Service (IHS), is conducting market research to determine the availability and capability of Indian Small Business Economic Enterprises (ISBEEs) capable of providing on-site stereotactic breast biopsy services. The Government's primary interest is identifying qualified ISBEEs in support of the Buy Indian Act. However, Indian Economic Enterprises (IEEs), other small businesses, and large businesses are also encouraged to respond to assist the Government in determining overall marketplace capability and the most appropriate acquisition strategy. The Government intends to use the results of this notice to determine whether this requirement may be set aside under the Buy Indian Act or whether another acquisition strategy is appropriate. 2. REQUIREMENT OVERVIEW The Government is evaluating acquisition strategies for this requirement. The Government is currently considering establishing a Blanket Purchase Agreement (BPA) with an anticipated ordering period of up to five (5) years; however, the Government may pursue another contract vehicle, such as a firm-fixed-price contract with a base period and option years. Information received in response to this Sources Sought Notice will assist the Government in determining the most appropriate acquisition strategy. This requirement is for a non-personal services contract. This requirement is not for: • Temporary staffing or personnel augmentation • Locum tenens services • Individual radiologic technologists or medical assistants • Personal services contracts The contractor shall provide a complete, contractor-managed stereotactic breast biopsy service, including all required equipment, maintenance, supplies, and qualified personnel necessary to support Government physicians during biopsy procedures. Contractor personnel shall perform under the contractor's supervision and shall not be subject to the supervision and control normally associated with Government employees. The contractor shall provide all management, supervision, labor, equipment, maintenance, supplies, and qualified personnel necessary to furnish on-site stereotactic breast biopsy services at the Phoenix Indian Medical Center, Phoenix, Arizona. The contractor shall furnish a dedicated prone stereotactic breast biopsy system, qualified technical personnel to assist Government physicians during biopsy procedures, equipment maintenance, preventative maintenance, annual physicist inspections, disposable biopsy supplies, and all other services necessary to support the requirement. The anticipated workload is approximately: • Twenty-four (24) on-site clinic visits annually • Approximately 150 stereotactic breast biopsy procedures annually 3. RESPONSE EXPECTATIONS The Government is seeking meaningful market research responses that specifically address this requirement. Generic capability statements, marketing brochures, or boilerplate corporate literature that do not specifically address the requested information are discouraged and may not be considered useful for market research purposes. Responses should clearly demonstrate the respondent's experience performing comparable work and explain how the company would satisfy the technical, staffing, equipment, maintenance, and operational requirements of this requirement. The quality and relevance of responses received may be used to assess marketplace capability and support acquisition planning. 4. TECHNICAL CAPABILITY INFORMATION REQUESTED Interested firms should address, at a minimum, the following: A. Relevant Experience Describe your company's experience providing on-site stereotactic breast biopsy services within the past five years. Include: • Customer • Period of performance • Brief description of services • Annual procedure volume • Government, Tribal, VA, DoD, or commercial healthcare facility B. Equipment Describe the stereotactic breast biopsy equipment your company would provide. Include: • Manufacturer • Model • FDA approval status • Digital imaging capability • DICOM compatibility • Ability to export images to encrypted USB media • Preventive maintenance program C. Staffing Describe your staffing approach, including: • Radiologic Technologist qualifications • MQSA qualifications (if applicable) • Medical Assistant support • Experience assisting physicians during stereotactic breast biopsy procedures D. Equipment Maintenance Describe your maintenance and service support program, including: • Preventive maintenance schedule • Repair response times • Annual physicist inspections • Availability of replacement equipment, if applicable E. Operational Capability Describe your ability to: • Support approximately 24 on-site clinics annually • Support approximately 150 procedures annually • Perform services on-site at Phoenix Indian Medical Center • Coordinate scheduling with Government personnel • Maintain equipment availability throughout contract performance F. Past Performance Provide examples of comparable contracts performed for Federal, Tribal, VA, DoD, or commercial healthcare facilities. 5. NAICS CODE (TENTATIVE) NAICS: 621512 – Diagnostic Imaging Centers Respondents may recommend an alternate NAICS code if they believe another code more accurately represents the principal purpose of this requirement. 6. BUY INDIAN ACT NOTICE The Indian Health Service gives priority to Indian Small Business Economic Enterprises (ISBEEs) consistent with the Buy Indian Act, 25 U.S.C. § 47, and the HHSAR. This Sources Sought Notice is being issued, in part, to determine whether sufficient qualified ISBEEs exist to support a Buy Indian set-aside. Respondents claiming ISBEE or IEE status should identify: • Ownership structure • Management and control • Percentage of work to be performed by the prime contractor • Any anticipated subcontractors and the work they will perform 7. RESPONSE FORMAT Responses should not exceed 10 pages, excluding cover page. Please include: • Company name • UEI • CAGE Code • Business size and socioeconomic status • Point of contact • Responses to the requested capability information The Government is not requesting a standard capability statement. Responses should be tailored specifically to this requirement and provide sufficient detail for the Government to evaluate relevant technical capability and experience. 8. SUBMISSION INSTRUCTIONS Responses shall be submitted electronically in PDF format. Email: Dekovan.Cook@ihs.gov Subject Line: Sources Sought – On-Site Stereotactic Breast Biopsy Services Responses are due no later than the date and time identified in the SAM.gov posting. 9. DISCLAIMER This Sources Sought Notice is issued solely for planning and market research purposes. It does not constitute a solicitation or a promise to issue a solicitation in the future. The Government is under no obligation to award a contract based upon this notice. The Government will not reimburse respondents for any costs incurred in preparing or submitting responses. Information received will be used solely for market research and acquisition planning purposes. The Government reserves the right to determine the appropriate acquisition strategy based on the responses received.

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