Tarrant County Ionwave #F2026161 Addendum 1

Annual Contract for Election Forms and Envelopes Printing – Tarrant County

Tarrant County is seeking an annual contract for the production and supply of election-related printed forms and envelopes to support absentee ballot processing, early voting, and voter registration. - Government Buyer: - Tarrant County Purchasing Department (Fort Worth, TX) - Primary contact: Erin Dawdy - Products Requested: - Wide range of envelopes and printed forms for elections, including: - Absentee ballot envelopes - Early voting mail-out envelopes (English/Spanish, English/Vietnamese) - Ballot envelopes for early voting - Affidavit for provisional ballot envelopes - Carrier envelopes for mail-in ballots - FPCA (Federal Post Card Application) envelopes - Voter registration certificate mail-in envelopes - Business reply mail envelopes - Spoiled ballot envelopes - Partially invalid and damaged ballot envelopes - Voter registration applications (English, Spanish, Vietnamese) - Application for ballot by mail (English, Spanish) - Statement of compensation and oaths - Quantities range from 1,000 to 100,000 per item, with detailed specifications for paper weight, size, printing, and language requirements - All items must comply with Texas Election Code, Secretary of State requirements, and USPS Official Election Mail guidelines - Unique/Notable Requirements: - Multi-language printing (English, Spanish, Vietnamese) - Official Election Mail logo and U.S. postage paid indication on select envelopes - Intelligent bar codes and FIM codes on applications and reply mail - Custom envelope features (windows, adhesive strips, perforations, drilled holes, zip-strip seals) - Strict information security requirements for any hosted/cloud IT solutions (data residency, breach notification, patch management, audit rights) - Vendor personnel must pass criminal background checks if accessing county data or secure facilities - No specific OEMs or vendors are named; contract is open to qualified commercial printing companies - Contract term is 12 months, with options to renew for two additional years; pricing must remain firm throughout the contract and any renewals

Description

This solicitation is for an annual contract to purchase various printed forms and envelopes required by the Secretary of State for delivering Absentee Ballots when a voter requests to vote by mail, in accordance with the Texas Election Code. The contract includes printing absentee ballot envelopes and election mailings, with specifications provided for each item. The contract term is 12 months with the option to renew for two additional 12-month periods. Bidders must submit bids on all items within a selected section to be considered for award, and all pricing must be firm for the entire contract period.

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