University of Washington Workday #1239699

UW Medicine Seeks Vendors for HVAC Maintenance and Repair Services at Hospitals and Clinics

UW Medicine is seeking to establish a pool of qualified vendors for HVAC preventative maintenance, repairs, and related services at its hospitals and clinics. - Government Buyer: - University of Washington Medicine (UW Medicine) - UW Medicine Supply Chain (UWMSC) - Covers Harborview Medical Center, University of Washington Medical Center (Montlake and Northwest campuses), and associated clinics - Products/Services Requested: - HVAC preventative maintenance (semi-annual or quarterly) - HVAC repair services (including 24/7 emergency response with 30-minute arrival requirement) - Related HVAC services (e.g., repair of chillers, air handlers, cooling towers, etc.) - Onsite supervision and compliance with industry and state codes - Certified technicians required - Itemized pricing for standard, overtime, and holiday labor rates; proposal-based work for materials and parts - Unique/Notable Requirements: - Vendors must have at least 3 years of healthcare HVAC experience - No guaranteed contract volume; services are ordered as needed via purchase orders - Contract is optional for participating entities; other UW Medicine units may join during the term - Vendor pool may be refreshed periodically - Compliance with all submission guidelines and minimum qualifications - No specific OEMs or vendors are named in the solicitation

Description

UW Medicine is seeking proposals from qualified and experienced bidders to establish a pool of qualified vendors to provide heating, ventilation and air conditioning (HVAC), preventative maintenance, repairs and related services at the Hospitals. The participating entities include Harborview Medical Center and its Associated Clinics, University of Washington Medical Center operating at two separate campuses, Montlake and Northwest, and its Associated Clinics. The contract period starts October 15, 2026, through October 14, 2028, with options for extensions up to a total of nine years. Proposals are due by September 4, 2026, and must be submitted according to the specified guidelines.

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