Arizona Procurement Portal #BPM007624

Arizona Department of Administration Solicits Secure Records and Media Storage Services

The Arizona Department of Administration, State Procurement Office, is seeking proposals for secure storage services for hard copy records and magnetic media. - Government Buyer: - Arizona Department of Administration, State Procurement Office - Products/Services Requested: - Secure storage and management of physical documents (hard copy records) - Secure storage and management of magnetic media (e.g., tapes, disks) - Services must comply with State and Federal laws, including Arizona public records law and HIPAA requirements - Vendors must provide documentation of experience, capacity, and confidentiality practices - Completion of required forms and attachments (e.g., confidentiality designations, HIPAA Business Associate Agreement) - Advance registration required for pre-offer conference - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Unique/Notable Requirements: - Strict compliance with confidentiality and legal requirements - Demonstrated experience in secure records and media storage - Adherence to public records and HIPAA regulations

Description

The Arizona Department of Administration, State Procurement Office, is seeking to establish contracts for Hard Copy Records and Magnetic Media Storage in accordance with State and Federal law. The solicitation includes a pre-offer conference scheduled for August 11, 2026, from 11:00am to 12:00pm MST, for which advance registration by email is required. Bidders must complete all forms, attach required documents, and ensure confidentiality designations are properly marked. All submitted materials are subject to Arizona public records law, and detailed responses demonstrating understanding of the scope are expected.

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