SAM #1305M326Q0387

HVAC Preventive Maintenance and Emergency Repair Services for NWS Wilmington, OH

This opportunity is for HVAC preventive maintenance and emergency repair services at National Weather Service (NWS) facilities in Wilmington, Ohio. - Government Buyer: - Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), National Weather Service (NWS), Eastern Region, Weather Forecast Office Wilmington, OH - OEMs (Original Equipment Manufacturers) Involved: - TRANE - BARD - BRYANT - CARNES - NORTEC - Products/Services Requested: - Preventive maintenance for HVAC systems at Weather Forecast Office, Maintenance Annex, and NEXRAD site - Quarterly maintenance at WFO and Maintenance Annex (4 per year) - Semi-annual maintenance at NEXRAD site (2 per year) - Unscheduled emergency repairs at all locations (hourly rate, as needed) - Services cover all labor, equipment, and materials - Applies to base year plus four option years (total of five years) - Unique/Notable Requirements: - Service technicians must be EPA-certified and qualified for HVAC work - Maintenance and repairs must cover equipment from multiple OEMs (TRANE, BARD, BRYANT, CARNES, NORTEC) - 24-hour response required for emergency repairs - Adherence to safety standards is mandatory - Wage rates and detailed technical requirements are specified in the Statement of Work - Scope: - Covers both scheduled (preventive) and unscheduled (emergency) HVAC services - Includes battery replacements, filter changes, and other routine tasks - Applies to multiple facility types (WFO, Maintenance Annex, NEXRAD site)

Description

AMENDMENT 0001 (08/03/2026):CLARIFY THAT THIS OPPORTUNITY IS A TOTAL SMALL BUSINESS SET-ASIDE. IT HAS NOW BEEN UPDATED AND MARKED ACCORDINGLY ON SAM.GOV.END OF AMENDMENT 0001REQUEST FOR QUOTATIONS (RFQ)NWS HVAC PREVENTIVE MAINTENANCE (PM) MULTIPLE LOCATIONS WFO, MAINTENANCE ANNEX, NEXRAD IN OH.1. Solicitation number 1305M326Q0387 is issued as a request for quotation (RFQ), for National Weather Service HVAC Preventive Maintenance (PM) Multiple Locations; WFO, Maintenance Annex, NEXRAD in Wilmington, OH.Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for HVAC Systems Preventative Maintenance at Weather Forecast Offices (WFO), Maintenance Annexes, and Next Generation Radar (NEXRAD) locations in Wilmington, OH in accordance with the Statement of Work. See attached Statement of Work which applies to Base Year and all Option Years 1 – 4.A complete description of requirements for the items to be acquired, including documentation supporting any brand name descriptions or technical data, can be found in the SF18.2. This is a request for quotations (RFQ) for commercial products or commercial services prepared in accordance with RFO Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.The Government intends to award a low priced, technically acceptable, single firm fixed-price purchase order on an all or none basis with payment terms of Net 30.3. All responsible sources may submit a quotation, bid, or proposal, as appropriate, which will be considered by the agency.Department of Labor Wage Rates which can be found on: https://sam.gov/content/wage-determinations or on attachments of this solicitation.THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT.Per NOAA Deviation 2025-02/03: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Contracting officers will not consider those representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.(End)

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