SAM #70FBR926Q00000022

Preventative Maintenance and Emergency Services for Caterpillar SR4 Generator at FEMA Region IX

FEMA Region IX is seeking preventative maintenance services for a 400kW Caterpillar SR4 emergency generator and its auxiliary systems in Oakland, CA. - Government Buyer: - Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Region IX, 1111 Broadway, Suite 1200, Oakland, CA - OEM Highlight: - Caterpillar is the only Original Equipment Manufacturer (OEM) specified, for the SR4 generator - Vendors: - No specific vendors named; opportunity is set aside for small businesses - Products/Services Requested: - Annual generator maintenance, inspection, and testing for a 400kW Caterpillar SR4 generator (part number: 7540-01-152-8067) - 24-hour emergency repair services - Optional services (unfunded until requested): - Battery replacement (every 3 years) - Cooling system service (every 3 years) - Fuel polishing (every 3 years) - Unique/Notable Requirements: - Services must be performed primarily outside normal business hours - Emergency coverage with rapid response and technician point-of-contact - Detailed reporting requirements for all maintenance and emergency services - Compliance with Service Contract Act wage determination - Active registration in SAM.gov required - Firm-fixed-price contract with a 12-month base period and four 12-month option periods - 100% Small Business set-aside under NAICS 811310

Description

The Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) is issuing this Request for Quotation (RFQ) for the purpose of procuring Generator Preventative Maintenance Services for a 400kW Caterpillar SR4 emergency generator and auxiliary systems at Federal Emergency Management Agency (FEMA) Region IX, 1111 Broadway, Suite 1200, Oakland, CA. 

This is a combined synopsis/solicitation for commercial products or commercial services in accordance with Revolutionary FAR Overhaul (RFO) part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

The solicitation number for this requirement is 70FBR926Q00000022, which must be referenced on all quotation documents submitted in response to this solicitation. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

FEMA intends to enter into a single-award firm-fixed-price contract. This procurement will be conducted as a 100% Small Business set-aside. The associated North American Industry Classification System (NAICS) code is 811310, Commercial and Industrial Machinery and Equipment Repair and Maintenance, with a small business size standard of $11.0 million in average annual receipts. All responsible sources may submit a quotation, which shall be considered by the Government.

The Service Contract Act of 1965, as amended (41 U.S.C. 351) is applicable to this procurement and the following wage determination shall be applicable to the resulting purchase order: Wage Determination No.: 2015-5623 (Rev.-29).

The period of performance is 12-months from the date of award, with (4) 12-month option periods, if exercised.

A firm fixed price contract award may be made to the responsible offeror submitting an overall proposal that is determined best value to the Government’s needs, price and other factors considered, using the procedures prescribed in the technical evaluation factors. 

We kindly request your most competitive pricing for the services outlined in this solicitation. Additionally, we encourage you to include any applicable discounts or added value that your organization may be able to provide. Please ensure that your proposal reflects your best possible pricing and highlights any unique benefits, enhancements, or incentives that differentiate your service offering.

This solicitation requires an active registration with the System for Award Management (SAM.gov) in order to be considered for award, pursuant to applicable regulations and guidelines.

Submission Deadline:  Quotes and required information must be submitted no later than 4:00 p.m. (PT) on Wednesday, August 12, 2026. Please email proposals to the Contracting Officer, Demetria Carter at demetria.carter@fema.dhs.gov and copy kimberly.sanders@fema.dhs.gov.

NO LATE SUBMISSIONS WILL BE ACCEPTED.

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