Palm Springs Planet bids #26-11

Palm Springs Airport HVAC Repair and Installation Services Solicitation

The City of Palm Springs is seeking bids from qualified firms to provide HVAC repairs and installation services at Palm Springs International Airport. - Government Buyer: - City of Palm Springs Procurement and Contracting Department - Services are for Palm Springs International Airport - Scope of Work: - Comprehensive HVAC repairs, troubleshooting, testing, inspection, training, replacement, and installation - Includes work on chillers, air handling units, ductwork, mechanical and hydronic systems, passenger boarding bridge HVAC, VRF/VRV and split system equipment - All labor, materials, equipment, and supervision must be provided - Products/Services Requested: - Hourly labor for various roles: Foreman, HVAC Technician, Journeyman Pipefitter, Welder, Journeyman Sheetmetal Worker, Apprentice - Regular, overtime, and holiday rates specified for each role - Estimated labor hours provided for each category - Mobilization for installation services (one-time, not to exceed specified amount) - Mark-up percentages for parts and materials (up to $100,000), equipment rental (up to $50,000), and subcontractors (up to $50,000) - Unique/Notable Requirements: - No specific OEMs are named; opportunity is open to all qualified vendors - Bidders must have at least three years of experience in commercial, institutional, or industrial HVAC work - All personnel must be trained and licensed - Compliance with local licensing and airport safety/security requirements is mandatory - Duct cleaning is not routine but may be required if issues are found during service calls - Fixed unit pricing for the first contract year; subsequent years subject to CPI-based adjustments - Contract Structure: - Installation contract: initial one-year term with four one-year renewal options - Repair contract: initial three-year term with two one-year renewal options

Description

The City of Palm Springs is soliciting bids from qualified firms to provide Heating, Ventilation, and Air Conditioning (HVAC) repairs and installation services at Palm Springs International Airport. The contract includes installation services with an initial term of one year plus four one-year renewal options, and repair services with an initial term of three years plus two one-year renewal options. Bidders must have at least three years of experience in HVAC repairs and installation for commercial, institutional, or industrial facilities and possess the necessary trained and licensed personnel. A pre-bid meeting is scheduled for July 28, 2026, and bids are due by August 18, 2026.

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