York Region District School Bidsandtenders #26R357

Records and Information Management Services for York Region District School Board

York Region District School Board is seeking proposals for comprehensive Records and Information Management (RiMS) services. - Government Buyer: - York Region District School Board - Scope of Services: - Off-site physical records storage for over 9,000 boxes - Modernization of the Board’s records management program - Digitization of paper-based records for improved access and security - Annual destruction of approximately 500 boxes - Scanning and document conversion services - Transcription services - Professional, strategic, administrative, or management services to support records management and compliance - Estimated Annual Expenditure: - Approximately $135,000 - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Unique Requirements: - Proponents are encouraged to propose the lowest net prices - Emphasis on security and compliance in records management - Modernization and digitization of legacy paper records

Description

The project involves delivering comprehensive off-site physical records storage services, modernizing the Board’s Record and Information Management Program, digitizing paper-based records, and enhancing security and compliance. The current storage involves over 9000 boxes with an annual destruction of approximately 500 boxes. The estimated annual expenditure is around $135,000. Proponents are invited to propose the lowest net prices.

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