Wisconsin Vendornet Platform #15018-0-2026-BP

City of Madison Seeks Multi-Year Generator Maintenance and Rental Services for City Facilities

The City of Madison Engineering Department is seeking bids for comprehensive generator maintenance and rental services across a wide range of city-owned facilities. - Government Buyer: - City of Madison Engineering Department, serving Sewer Utility, Engineering, Streets, MWU, Parking, CDD, Fleet, Police, and Fire departments - OEMs (Original Equipment Manufacturers): - Kohler - Cummins - Generac - Olympian - Onan - Gillette - MTU Onsite - Products/Services Requested: - Preventive maintenance (PM) for natural gas and diesel generators (basic and major PM) - Includes lubrication, fuel system checks, cooling system inspections, battery and electrical system checks, exhaust and mechanical inspections, controls verification, operation tests, and ATS inspections - Major PM adds oil and filter changes, fuel and air filter replacements, coolant flushes, and load bank testing - Oil analysis (testing for wear metals, total base number, viscosity, and fuel dilution for diesel units) - Annual load bank testing (2-hour test with incremental loading and data recording) - Generator rental or lease as needed - Replacement parts (oil filters, fuel filters, air filters, coolant, etc.) - Generator Inventory: - Diverse fleet of generators from 20 kW to 650 kW at multiple city sites (lift stations, garages, shelters, police/fire stations, etc.) - Specific models and part numbers listed for each generator (e.g., Kohler KG45, Cummins 125GGHJ, Generac QT02524GNSNA, Olympian G300LG6, MTU Onsite 12V0183GS400) - Notable Requirements: - Maintenance schedules are detailed by generator group and year, with some units excluded in certain years - Written field service reports required after each visit - City may add portable or new generators annually at fixed prices - Load testing replaces one basic PM in applicable years - Compliance with city affirmative action requirements - Pricing must be submitted per service type and generator capacity tier - All bids must be submitted electronically

Description

The City of Madison Engineering is soliciting bids from qualified vendors for Generator Service. The solicitation includes maintenance, inspection, and testing of various generators across multiple city facilities. The scope covers basic preventive maintenance, major preventive maintenance, oil analysis, and load testing. Bidders are required to submit their proposals electronically by September 3, 2026, at 2:00 PM CST.

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