New York State Contract Reporter #RFI-07292026

New York State Police RFI: Fleet Parts Catalog API Integration for Inventory System

The New York State Police is seeking information from industry on solutions for integrating a fleet parts catalog API with their Collective Quartermaster inventory system. - Government Buyer: - New York State Police (NYS Dept. of Police, Purchasing Department) - Products/Services Requested: - Fleet parts catalog application programming interface (API) or automated synchronization solution - Integration with Collective Quartermaster fleet management and inventory system - Support for both OEM and aftermarket parts - Catalog coverage for a diverse fleet: vehicles, boats, snowmobiles, UTVs, ATVs, motorcycles, and specialty equipment - Features required: - Secure, standards-based API (e.g., REST/JSON) - Catalog updates as fleet evolves - Pricing, inventory availability, and vehicle applicability data - Comprehensive API documentation - Technical support during business hours - Compliance with New York State IT security policies - Unique/Notable Requirements: - Must support non-proprietary data formats - Solution should allow for easy addition of new makes/models - Respondents must describe catalog breadth, supported manufacturers, update process, technical support, cost structure, and data security compliance - No specific OEMs or vendors are named; both OEM and aftermarket coverage is required - This is an RFI for information gathering only; no contract will be awarded at this stage

Description

This Request for Information (RFI) seeks to gather information on the feasibility of establishing a fleet parts catalog application programming interface (API) to integrate with the New York State Police's fleet management and inventory system, Collective Quartermaster. The solution should provide secure, standards-based APIs or automated synchronization of parts catalog information, pricing, inventory availability, and vehicle applicability. Vendors are asked to describe their ability to provide an electronic automotive parts catalog covering the makes and models of the existing fleet, including OEM and aftermarket parts, and the process for updating the catalog as the fleet evolves. The NYSP will use the information gathered to assess options for future competitive solicitations. This RFI is for information gathering only and will not result in a contract award.

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