New York State Contract Reporter #OCA-DGCP-069R

Robotic Book Scanning System Procurement for NYS Unified Court System Law Library

This opportunity seeks a comprehensive digitization solution for the NYS Unified Court System Law Library: - Government Buyer: - New York State Unified Court System, Division of Grants, Contracts & Procurement - Appellate Division, Fourth Judicial Department Law Library, Rochester, NY - Products/Services Requested: - One high-speed, robotic, non-destructive book scanning system - Includes integrated control and image processing software - Optical Character Recognition (OCR) capabilities and licensing - Installation, configuration, calibration, and testing of the system - Comprehensive on-site training for library staff - Minimum one-year comprehensive warranty (with option for extended warranty) - Ongoing technical support and maintenance services - All user manuals, technical documentation, and preventive maintenance recommendations - Unique/Notable Requirements: - System must digitize bound appellate court records and fragile/archival documents while preserving originals - Detailed software licensing terms, including OCR usage caps and transferability - Guaranteed service response times for maintenance/support - Final acceptance based on successful delivery, installation, operational readiness, and completion of training - No specific OEMs or vendors are named in the solicitation - All solution components must be fully integrated and delivered as a turnkey system

Description

This solicitation is for the purchase, delivery, installation, configuration, calibration, testing, and commissioning of one high-speed, robotic, non-destructive book scanning system for the Appellate Division, Fourth Judicial Department Law Library in Rochester, New York. The system will digitize bound appellate court records and other legal materials, including fragile and archival documents, with preservation of original materials as a critical requirement. The vendor must provide a fully integrated scanning solution including hardware, software with OCR capabilities, installation, training, warranty, and ongoing support. Final acceptance requires successful delivery, installation, operational readiness, and training completion.

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