North Carolina eVP #Doc2334359090

North Carolina Emergency Turn-Key Base Camps and Support Services Solicitation

North Carolina's Department of Public Safety, Division of Emergency Management, is seeking multiple qualified vendors to provide rapid-deployment, turn-key base camps and wrap-around support services for emergency response. - Government Buyer: - North Carolina Department of Public Safety - Division of Emergency Management (NCEM) - Emergency Management Office - Products and Services Requested: - Turn-key base camps in multiple sizes: - Type I: Supports ~1,000 personnel - Type II: Supports ~750 personnel - Type III: Supports ~500 personnel - Type IV: Supports ~250 personnel - Mobile Base Camp: Supports 100–150 personnel - Modular and support components: - Sleeping units (with bunk beds/cots, HVAC, fire safety) - Feeding units (commercial kitchen, food prep, serving, refrigeration) - Shower and restroom units (climate controlled, potable water) - Laundry units (washers, dryers, fluff and fold service) - Medical clinics (staffed by licensed EMTs) - Administrative offices (with IT, security, credentialing) - Morale, Welfare, and Recreation (MWR) units (internet, fitness, recreation) - K-9 support areas (kennels, bathing stalls) - Ground support (vehicles, fuel, hazmat management) - Public wireless internet, computer services, and telephone trailers - ATM machines, postal and express mail services - Linens, blankets, pillows (laundered twice weekly) - In-state staging packages for equipment - Hand washing stations - Services include: - Rental, mobilization, set-up, administration, operation, and demobilization - Wrap-around services for individual components - Unique/Notable Requirements: - Vendors must be able to mobilize and become operational within 2–4 days - Deployments typically last 14–30 days, but may extend up to 365 days - Strict operational and safety standards must be met - No minimum purchase quantities are guaranteed; services are activated as needed - Vendors must provide detailed pricing and references - No specific OEMs or vendors are named in the solicitation - Commodity code referenced: Prefabricated emergency relief buildings and structures

Description

This Request for Proposal (RFP) aims to establish a three-year, agency-specific "All-Hazard" term convenience contract with multiple qualified vendors for emergency turn-key base camps and essential wrap-around services. The contracts will enable North Carolina Emergency Management (NCEM) to quickly secure and deploy full base camps or modular components to temporarily house first responders, staff, and other personnel during emergencies, disasters, or planned events. The RFP intends to create a pool of reliable, pre-qualified vendors to provide these critical services, with no minimums guaranteed for each deployment. NCEM retains the right to use State Emergency Response Team agencies first and can issue emergency purchase orders to non-contracted vendors if necessary. Awarding contracts to responsive vendors offering the most advantageous proposals ensures efficient and effective support for state emergency operations.

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