Minnesota Supplier Systems #2000018465

Minnesota MSOP seeks contractors for ordering services and commissary supply

Minnesota's Department of Administration is seeking contractors to provide ordering services and supply a broad range of commissary and canteen products for clients at the Minnesota Sex Offender Program (MSOP) facilities in Moose Lake and St. Peter. - Government Buyer: - State of Minnesota, Department of Administration, Office of State Procurement - Direct Care and Treatment Agency - Contact: Jennifer Bartle, Acquisition Management Specialist - Products Requested: - Over 600 commissary/canteen items, including food (e.g., ramen, snacks, beverages), hygiene and health care products (e.g., toothpaste, soap, razors), stationery (e.g., envelopes, printer paper), over-the-counter medications (e.g., ibuprofen, acetaminophen, antacid tablets), clothing, and electronics - Example high-volume items: Ramen Chicken (10,556 units), Hearty Beef Summer Sausage (9,986 units), Laundry Detergent (3,796 units), Folgers Instant Coffee (3,614 units), Lay's Regular Chips (3,276 units), Envelopes (2,318 units), Ibuprofen 200mg (274 units) - Some products require exact brands or sizes (e.g., Mountain Dew, Pepsi, Coke, Lay's Chips, Milky Way King Size) - Products must be shelf-stable, individually packaged, and meet dietary (kosher, halal, allergy) and security requirements - Services Requested: - Electronic ordering system with 25+ kiosks (including mobile carts) for client use at MSOP facilities - Contractor responsible for installation, maintenance, software upgrades, reporting, refunds, and client account management - Weekly delivery to both facilities; packaging must comply with DOT and freight regulations - Customer service staffing and contract management required - Unique/Notable Requirements: - No glass, metal, or foil packaging allowed; clear plastic bags required - No substitutions for certain products; must provide exact or approved items - Compliance with Minnesota diversity and accessibility standards - Contractor must bear all costs for ordering system and software - Weekly spending limit of $140 per client - OEMs and Vendors: - No specific OEMs or brands named; responders must propose brands and products per the price schedule - Estimated Contract Value: - $300,000 to $500,000 annually - Contract may be awarded to multiple vendors; option to extend up to 36 months

Description

This solicitation is a Request for Proposal issued by the State of Minnesota Department of Administration for Ordering Services for clients committed to the Minnesota Sex Offender Program (MSOP). The project involves providing ordering services to specific correctional facilities in Minnesota, including Moose Lake and St. Peter. Responses must be submitted via the Supplier Portal by August 5, 2026. The contract term is from November 1, 2026, to October 31, 2028, with possible extensions.

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