Westmoreland County Civicplus #BID – CASEBINDERS FOR YEAR 2027

Westmoreland County Solicits 37,500 Case Binders for 2027

Westmoreland County is seeking bids for the supply and delivery of 37,500 case binders for use by multiple county departments in 2027. - Government Buyer: - Westmoreland County Purchasing Department, managed by the Office of the County Controller - Products Requested: - Total of 37,500 case binders, with detailed specifications and color requirements for each department: - Clerk of Courts: 8,500 binders (6,500 Manilla, 1,000 Blue, 1,000 Yellow), 15 pt, double ply back and tab, (2) bonded 2k fasteners - Register of Wills: 4,000 binders (2,000 Green, 2,000 Red), 15 pt, double ply back and tab, (2) bonded 2k fasteners - Public Defender: 2,350 binders (350 Blue, 2,000 Red), 15 pt, double ply back and tab, (1) bonded 2k fastener - Adult Probation: 8,000 binders (6,000 Manila, 2,000 Red), 14 pt, double ply end tab, printed front panel, (2) 2k bonded fasteners, Jeter Systems Stock #2241-58 and #2241-RT - Prison: 3,500 binders, 14 pt, double ply end tab, printed front panel, (2) 2k bonded fasteners, Jeter Systems Stock 2241-58, Mylar laminated numeric labels, sequential numbering - District Attorney: 4,500 binders, 14 pt, double ply end tab, (1) 2k bonded fastener, Jeter Systems #2241-2 - District Attorney Additional: 600 binders, 14 pt, double ply end tab, Jeter Systems #2241 - District Attorney Additional Colors: 800 binders (500 Purple, 300 Yellow), 14 pt, double ply end tab, (1) 2k bonded fastener, Jeter #2241-2 - Prothonotary: 5,000 binders (1,000 Goldenrod, 2,000 Gray, 1,000 Green, 1,000 Lavender), 15 pt, double ply back and reinforced tab, right hand side earflap, 2-1/2" cinch fastener - Children's Bureau: 250 folders (150 Deep Red, 100 Royal Blue), 25 pt pressboard, (2) 2k bonded fasteners, (2) 17 pt kraft dividers, dual prong fasteners - OEMs and Vendors: - Jeter Systems is referenced as the OEM for several binder types (Stock #2241-58, #2241-RT, #2241-2, #2241) - No other specific OEMs or vendors are named; bidders may propose equivalent products - Notable Requirements: - Delivery of all items within 60 days of award - Strict adherence to detailed binder specifications, including color, material, fastener placement, and labeling - Bid security (10% of grand total) and performance bond (50% of grand total) required - Binders for Prison must be sequentially numbered and labeled with Mylar laminated numeric labels - Bids must remain firm for 30 days post-opening, with possible 30-day extension

Description

Westmoreland County is soliciting sealed bids for casebinders for the year 2027. Bids must be submitted to the Office of the Westmoreland County Controller by 2:00 P.M. on September 1, 2026, and will be publicly opened and read aloud at 2:15 P.M. the same day. Bidders must submit an original and two copies of the bid in a sealed envelope clearly marked with the bidder's name, address, and the designation "BID – CASEBINDERS FOR YEAR 2027." The County reserves the right to reject any or all bids. Additional requirements include bid security, performance bonds, and tax exemption details as specified in the bid documents.

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