SAM #36C78626Q0088

Stormwater Maintenance Services Solicitation for Culpeper National Cemetery, VA

This opportunity is a Department of Veterans Affairs solicitation for stormwater maintenance services at Culpeper National Cemetery, Virginia. - Solicitation number: 36C78626Q0088 - Contracting agency: Department of Veterans Affairs, National Cemetery Administration - Scope: Stormwater management maintenance including biannual servicing of Advance Drainage System (ADS) Bayfilters and drainage outfall structures - 3 units of ADS Bayfilter model 545 - 31 units of ADS Bayfilter model 522 - 2 drainage outfall structures (SD1 and SD2) - Services required: - Sediment removal, cartridge cleaning/replacement, inspection, documentation, and reporting - Herbicide and fertilizer application as part of grounds maintenance - Contract type: Firm fixed price, Small Business set-aside under NAICS 562998 - Period of performance: Base year plus four option years (up to 5 years and 6 months) - Key requirements: - Site inspection prior to quote submission - Technical and past performance volumes - Compliance with veteran-owned small business certifications - Adherence to cemetery operational hours and respect for burial activities - Safety, environmental compliance, and contractor conduct standards - Attachments include Statement of Work, Price Schedule, Past Performance Questionnaire, Wage Determination, and site drawings - No specific OEMs or vendors named, but Advance Drainage Systems (ADS) is the manufacturer of the Bayfilters - Estimated contract value likely in the low to mid six figures, depending on scope and frequency of service - Commercial competitors may include stormwater maintenance firms and companies offering similar filtration systems

Description

GENERAL INFORMATION: Document Type: Combined Synopsis Solicitation Solicitation Number: 36C78626Q0088 Post Date: July 31, 2026 Original Response Date: August 20, 2026, by 12:00 PM EST Applicable NAICS: 561730 Classification Code: S208 Set Aside Type: Small Business Period of Performance: Base plus 4 option years, if exercised. Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contract Services 18434 Joplin Road Triangle, VA 22172 Place of Performance: Culpeper National Cemetery 305 U.S. Ave. Culpeper, VA 22701 Attachments: Statement of Work Price Schedule C. Past Performance Questionnaire D. Wage Determination Services This is a combined synopsis/solicitation for commercial products or services prepared in accordance with part 12. This announcement is the only solicitation. Quotes are being requested, and a separate written solicitation will not be issued. The solicitation number 36C78626Q0088 is issued as a request for quotation (RFQ) for stormwater maintenance services for Culpeper National Cemetery. This acquisition is set-aside for Small Business under NAICS code 562998. The Business Size Standard is $16.5 million. This solicitation incorporates provisions and clauses by reference, which can be accessed electronically at www.acquisition.gov. Quoters are responsible for obtaining all amendments or additional information concerning this announcement at Sam.gov. Site Visit: Quoters are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all conditions that may affect contract performance. Failure to inspect shall not be grounds for a claim after award. To conduct a site visit at Culpeper National Cemetery, contact Marshand Boone at marshand.boone@va.gov. The site visit is scheduled for Thursday, August 6, 2026, and will not be rescheduled. Solicitation Questions: All questions must be submitted to the Contracting Officer via email by August 10, 2026, 2:00 PM Eastern. Send questions to Marshand.boone@va.gov. Telephone inquiries are not accepted. Answers will be provided via a solicitation amendment. Failure to acknowledge amendments may render the proposal non-responsive. Instructions to Quoters: Quoters must be registered with the System for Award Management (http://www.sam.gov) and complete the Online Representations and Certifications Application (ORCA). Socio-economic concerns such as SDVOSB and VOSB must have active registration at https://veterans.certify.sba.gov/. Failure to comply will result in non-responsiveness. Response Time: Quotes are accepted electronically via email to Marshand Boone at marshand.boone@va.gov no later than August 20, 2026, 12:00 PM EST. Responses will result in a firm fixed-price contract. The Government intends to award without discussions. All information is voluntary; the Government will not pay for responses. Quoters Submittal: Submit Volume A through C as three separate PDF files and Volume D as an Excel (.xlsx) file. Label each volume accordingly: Company Information (Volume A) Company Relevant Experience (Volume B) Past Performance (Volume C) Pricing (Volume D) Include only one copy of each volume. Failure to submit all volumes may result in non-responsiveness. If issues arise, notify the Contracting Officer via email with the subject "Submittal Issues" including the RFQ number. Ensure read and delivery receipts are used. Late or incomplete submissions may be considered non-responsive. Evaluation: The Government may award to other than the lowest priced or highest rated Quoter. The evaluation considers how well the services meet the requirements, with technical and past performance being more important than price. Options will be evaluated by adding their prices to the base price. Unbalanced quotes may be rejected. Company information in Volume A must include: Legal Business/Company Name (as listed in SAM.gov) Complete Company Address (No P.O. Boxes) SAM Unique Entity ID Point of Contact Name, Title, Phone, Email Amendment Acknowledgment Signed FAR Clause 52.223-3 (if applicable) Certification for SDVOSB/VOSB status (if claiming) Company relevant experience should highlight: Organizational Control Subcontractor Management Similar Work Performed Technical Volume B: Must include: Key Personnel Identification with resumes and roles Work Plan/Staffing Plan including methodology, labor hours, permits, and insurance Past Performance Volume C: Submit at least three recent (within 5 years) PPQs for similar scope. Past performance will be evaluated for recency and relevance. Non-similar or outdated information will receive a Neutral rating. Pricing Volume D: Submit a detailed price schedule in Excel for the base and option years. Prices will be evaluated for fairness and reasonableness. Solicitation Provisions and Contract Clauses: 52.212-1 Instructions to Quoters 52.252-1 Solicitation Provisions Incorporated by Reference 52.212-2 Evaluation 52.203-11 Certification and Disclosure 52.203-18 Prohibition on Internal Confidentiality Agreements 52.204-7 System for Award Management Registration 52.212-4 Contract Terms and Conditions 52.252-2 Clauses Incorporated by Reference Additional clauses as listed in the document Other clauses include options for extension, small business representations, wage determinations, and various federal clauses related to labor, ethics, and compliance. Additional Links: Department of Veterans Affairs

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