Texas DIR/ESBD #454-27-0121-34681-AEC

Texas Department of Insurance Solicits Tradeshow Multimedia Annual License for Online Event Registration

The Texas Department of Insurance is seeking an annual license for a tradeshow multimedia platform to manage online event registrations across multiple districts in Texas. - Government Buyer: - Texas Department of Insurance (TDI) - Contact: Amy Cole, CTCD, CTCM - Products/Services Requested: - Tradeshow Multimedia Annual License Fee (12-months) - Includes maintenance and support - Platform must provide: - Unlimited online event registrations - Secure, PCI-compliant payment processing - Automated, personalized email communications - Real-time reporting (registrant details, revenue, surveys, etc.) - Support for multiple merchant numbers - Post-event surveys - Ability to create and track multiple events - Payment gateway must be compatible with the Texas Comptroller of Public Accounts Uniform Statewide Accounting System/Treasury - All associated payment gateway costs are the vendor's responsibility - Unique/Notable Requirements: - Vendors must have dual CTCD/CTCM certification - Service must comply with Texas Government Code requirements - Pricing must remain valid for at least 30 days from bid submission - No specific OEMs or vendors are named in the solicitation

Description

The Texas Department of Insurance is soliciting bids for a Tradeshow Multimedia Annual License Fee inclusive of maintenance and support. The service includes unlimited online event registrations, secure PCI-compliant payment processing, automated personalized email communications, real-time reporting, and support for multiple merchant numbers and post-event surveys. The solicitation requires dual CTCD/CTCM certification and covers multiple districts across Texas. The estimated contract value is $32,500, and bids are due by August 13, 2026, at 3:00 PM.

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