SAM #36C26226Q1288

VA Seeks Overhead Surgical Lights and Installation for New Mexico Healthcare System

The Department of Veterans Affairs, NCO 22 - Gilbert Network Contracting, is seeking sources for overhead surgical lights for the VA New Mexico Healthcare System in Albuquerque, NM. - Government Buyer: - Department of Veterans Affairs - NCO 22 - Gilbert Network Contracting - Office: NCO 22 - Products/Services Requested: - Overhead surgical lights (2 units) - Total arm length: at least 85 inches (split between two arms of 42 and 43 inches) - Minimum illumination: 140,000 lux at 1 meter - Working distance: 0.8m to 1.2m - Minimum LED service life: 40,000 hours - Color Rendering Index (Ra): 96 - Ceiling mounting kits for single lamp head (2 units) - Sterilizable standard handles, central, compatible with OR surgical lights (6 units) - Services Required: - Uninstallation of 2 existing overhead lights - Installation of 2 new overhead lights, including wall control, per manufacturer's installation manual - Unique/Notable Requirements: - All products must be compatible with operating room (OR) surgical environments - No specific OEMs, brands, or part numbers are specified; the government is seeking information from all capable sources - Vendors must provide capability statements and demonstrate compliance with the technical specifications - OEMs: - No specific OEMs are named, but the opportunity is open to all manufacturers of surgical overhead lights meeting the listed requirements

Description

THIS REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES. THIS IS NOT A SOLICITATION. SOURCES SOUGHT/RFI DESCRIPTION This is NOT a solicitation announcement. This is a Sources Sought Notice / RFI only. The purpose of this Sources Sought Notice / RFI is to gain information about potential qualified sources and their size classification relative to NAICS 339112 (size standard of 1,000 Employees). Responses to this Sources Sought Notice / RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Notice / RFI, further RFIs and/or a solicitation or other announcements may be published.
The Department of Veterans Affairs (VA) is seeking sources capable of providing Overhead Lights for VA New Mexico Healthcare System located 1501 San Pedro Drive, Southeast, Albuquerque, NM 87108-5153.
The list of DRAFT characteristics is intended to be descriptive, not restrictive, of the supplies/services that are required. Specifications Total Arm length must meet or exceed the current lights, which is 85 inches. This must be split nearly equally between the 2 arms lengths of 42 inches and 43 inches to properly fit in the existing patient procedure bay. Light must have minimum output of Illumination level Ec at 1 meter of 140,000 lux. Working distance .8m to 1.2m Must have a minimum service life of the LEDs: 40,000 hours. Color Rendering Index (Ra): 96

Uninstall existing lights (2). Install 2 new lights according to standards specified in manufacturers installation manual, including wall control. See attached Installation guide from manufacturer. Provide ceiling mounting kits, single lamp head. Include 6 Sterilizable Standard Handle, Central, compatible with OR surgical lights.

If your company is interested and capable of providing the required supplies/services, please provide the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:
(1) Submit your capabilities statement illustrating how your organization can/cannot meet the list of DRAFT/SALIENT CHARACTERISTICS/SOW requirements. For instances where your company cannot meet the DRAFT/SALIENT CHARACTERISTICS/SOW requirement(s), please explain. For instances where your company can meet the DRAFT/SALIENT CHARACTERISTICS/SOW requirement(s), please show how your company meets/exceeds each requirement.
(2) Please review the list of DRAFT/SALIENT CHARACTERISTICS/SOW requirements and provide any additional feedback or suggestions. If none, please reply as N/A. (3) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc. (4) Is your company considered small under the NAICS code identified in this RFI? (5) Are you the manufacturer, authorized distributor, and/or can your company provide a solution to the required supplies/services described in the list of DRAFT/SALIENT CHARACTERISTICS/SOW? (6) If you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of contact and size status (if available). (7) If you re a small business and you are an authorized distributor/reseller for the items identified above, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified. (8) Limitations on Subcontracting: How does your business ensure compliance with the limitations on subcontracting as outlined in 13 CFR § 125.6? (9) Are the items you are identifying/providing considered Commercial of the Shelf (COTS) items as defined in FAR Part 2.101 under commercial items? (10) Non-Manufacturer Rule: If applicable, can you confirm your business complies with the Non-Manufacturer rule? Specifically, does your company: Provide a product from a small business manufacturer or processor? Not exceed 500 employees? Primarily engage in the retail or wholesale trade and normally sell the type of item being supplied? Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice? (11) Please indicate whether your product conforms to the requirements of the Buy American Act? (12) What is your lead time to deliver a single unit with all components? Is there scale in lead time with greater quantities? Please elaborate. (13) What is estimated life span of your solution? What support/services does that entail? (14) Does your proposed equipment have FDA clearance? Please specify what FDA clearance(s) have been obtained. (15) Does your organization offer a leasing solution? Please elaborate. (16) Does your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, please provide the contract number(s). (17) If you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract holder, are all the items/solutions you are providing information about available on your schedule/contract? Please state if all or some items are available on the contract. (18) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. (19) Please provide your SAM.gov Unique Entity ID/Cage Code number. Responses to this notice shall be submitted via email to victor.oliveros@va.gov . Telephone responses will not be accepted. Responses must be received no later than August 7, 2026 by 15:00 PM EST.
All responses to this Sources Sought/RFI will be used for planning purposes only. Responses to this Sources Sought Notice / RFI are not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation. If further RFIs and/or a solicitation or other announcement is issued as a result of the information provided from this RFI, all interested parties must respond to the specific posting separately IAW the specifications of that announcement.

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