SAM #36C24226Q0866

Sole Source Boiler Service and Maintenance for Syracuse VAMC and Rome CBOC

This notice announces the VA's intent to award a sole-source contract for boiler service and maintenance at the Syracuse VA Medical Center and Rome CBOC. - The contract will be awarded to Modular Comfort System for recurring preventative maintenance, inspections, testing, technical support, documentation, and emergency repair services. - Services must be performed by Fulton Boiler Factory Certified technicians. - Equipment covered includes: - Five (5) Fulton Boiler VTG-4000DF units - One (1) Fulton Boiler VTG-4000 condensing hydronic boiler - One (1) ModSync boiler controller - Only vendors with expertise in Fulton Boiler and ModSync equipment will be considered; this is a sole-source procurement unless a qualified alternative source is identified. - The NAICS code is 238220 (Plumbing, Heating, and Air-conditioning Contractors). - The period of performance is one year with four option years, making this an annual recurring service contract.

Description

The Department of Veterans Affairs, Network Contracting Office 2, hereby provides notice of its intent to award a sole-source, firm-fixed-price contract, to Modular Comfort System. The period of performance for this contract award will be around September 15, 2026, to September 14, 2027, with the provision of four (4) option years. A Justification and Approval for Other Than Full and Open Competition will be prepared.

This firm fixed price requirement is for recurring preventative maintenance, recurring inspections, testing, technical support, documentation, and emergency repair by Fulton Boiler Factory Certified technicians on five (5) Fulton Boiler VTG-4000DF and one (1) Fulton Boiler VTG-4000 condensing hydronic boilers and one (1) ModSync boiler controller located at the Syracuse VAMC, 800 Irving Avenue, Syracuse, NY 13210.

NAICS code: 238220, Plumbing, Heating and Air-conditiong Contractors.

THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. However, interested parties may identify their interest and capability to respond to this requirement no later than August 7, 2026, at 12:00 pm, EDT.

A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. Information received will normally be considered solely for determining whether to conduct a competitive procurement.

The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses will be considered. All responses from responsible sources will be fully considered. As a result of analyzing responses to this notice of intent, the Government shall determine if a solicitation will be issued. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.

Interested parties are encouraged to furnish information by email only with RESPONSE TO INTENT TO SOLE SOURCE 36C24226Q0866 Boiler Service and Maintenance in the subject line. All documents submitted will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Contract Specialist, Stephanie Decker by email at Stephanie.Decker2@va.gov. The capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support these requirements.

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