SAM #19BY7026Q0013

U.S. Embassy Bujumbura Solicits Cummins and Perkins Generator Spare Parts

The U.S. Embassy Bujumbura, under the Department of State, is seeking quotations for a comprehensive supply of generator and engine spare parts to support Cummins and Perkins generators at its Burundi location. - Government Buyer: - U.S. Embassy Bujumbura (Department of State) - OEMs Highlighted: - Cummins - Perkins - Motorcraft - Holset - Deep Sea Electronics (DSE) - Roy Somer - Lucas TVS - Denso - Products/Parts Requested: - Wide range of generator and engine spare parts, including: - Antifreeze coolant (Motorcraft, 20 units) - Voltage regulators (SX460, 5 units) - Fan belts (Cummins, 15 units) - Air filters (multiple part numbers, 25 units total) - Oil filters (various, over 80 units total) - Fuel filters (various, over 100 units total) - Fuel injection pumps (multiple, 4 units) - Water pumps (Cummins and others, 23 units) - Turbochargers (Holset and others, 4 units) - Lift pumps (mechanical and electric, 18 units) - Alternators (Cummins, Lucas TVS, Denso, 7 units) - Battery chargers (10 units) - Dry batteries (12V 120AH, 14 units) - Genset control unit (Deep Sea DSE 4520 MKII, 1 unit) - AVR (Roy Somer, 4 units) - Miscellaneous: degreaser, radiator, fuel injector return hose lines - All items specified with part numbers and quantities - Unique/Notable Requirements: - NDAA compliance is mandatory; vendors must submit a completed NDAA Compliance Certification Form - Proof of active SAM registration required - Quotations must include delivery lead time, unit and total prices, and all applicable taxes (including 18% VAT) - Delivery to U.S. Embassy Bujumbura, Burundi

Description

The U.S Embassy in Bujumbura is looking for to procure the generators’ spare parts as  in the attached list; to be delivered at U.S Embassy Bujumbura. All interested vendors are required to submit their best quotation no later than July 31, 2026. For any question related to this request for quote should be directed to: BujProcurement@state.gov; copying NiyongaboS@state.gov  before August 5, 2026 and answers will be posted on sam.gov before August 10, 2026. The question subject line must read: 19BY7026Q0013 – Question; missing to do so, may result in unresponded question. 

The U.S. Government intends to award a purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Requirements to the quotation(s) acceptance:

Proof of SAM Registration. Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement. Quotations must be submitted electronically to BujProcurement@state.gov; copying NiyongaboS@state.gov no later than the date and time specified in this solicitation. The email subject line must read:

19BY7026Q0013 – Quotation Enclosed

The offeror shall ensure that its quotation includes all information necessary for evaluation in accordance with the solicitation requirements. The offeror must be NDAA compliant and shall complete, sign, and submit the attached NDAA Compliance Certification Form with its quotation The quotation must clearly indicate

The delivery point; U.S Embassy Burundi: 50 Avenue des Etats-Unis, Kigobe Bujumbura, Burundi The delivery lead time after receiving an order; The unit and total prices; and Any applicable taxes, including Value Added Tax (VAT) at 18%, if applicable.

Failure to provide the required information may render the quotation ineligible for consideration.

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