SAM #N0010426QFG44

NAVSUP WSS MECHANICSBURG Solicits Socket Head Cap Screws for Shipboard Systems

NAVSUP Weapon Systems Support Mechanicsburg is soliciting Socket Head Cap Screws for use in critical shipboard systems. - Government Buyer: - Department of Defense, Department of the Navy, NAVSUP Weapon Systems Support Mechanicsburg (NAVSUP WSS MECH) - Products Requested: - Socket Head Cap Screws - Size: 0.250-20UNRC-2A x 3.00 - Manufactured to FF-S-86, Type VI, QQ-N-281 - Must comply with referenced standards: ANSI/ASQ Z1.4, ASTM-A574, ASTM-F606, MIL-STD-792, MIL-DTL-1222, ISO 9001, ISO 10012, ISO/IEC 17025, MIL-I-45208, MIL-STD-45662, ANSI/NCSL Z540.3 - Quantity not specified - Unique Requirements: - Designated as SPECIAL EMPHASIS material - Strict material control, traceability, and quality assurance - Mercury-free compliance - Rigorous certification and quality procedures required - OEMs and Vendors: - No specific OEMs or vendors named; procurement is open to manufacturers meeting the listed standards - Period of Performance: - Delivery required within 200 days after contract award - Certification data must be submitted and accepted prior to shipment - No shipment allowed before acceptance

Description

CONTACT INFORMATION 4 | N743.35 | WWV | N/A | TIANA.HAMMAKER@NAVY.MIL ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023) 19 HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT (DEC 2014) 1 | SEE SPECIFICATIONS SECTION C AND SECTION E INSPECTION OF SUPPLIES--FIXED-PRICE (AUG 1996) 2 INSPECTION AND ACCEPTANCE - SHORT VERSION 8 | X | X GENERAL INFORMATION-FOB-DESTINATION 1 | A WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023) 16 | INVOICE AND RECEIVING REPORT (COMBO) | TBD | N00104 | TBD | TBD | N50286 | TBD NAVY USE OF ABILITYONE SUPPORT CONTRACTOR - RELEASE OF OFFEROR INFORMATION (3-18) 1 MANDATORY USE OF WORKFLOW PRO (WFP) MOD ASSIST MODULE 1 WARRANTY OF SUPPLIES OF A NONCOMPLEX NATURE (JUNE 2003) 6 | ONE YEAR | 365 DAYS AFTER THE LAST DELIVERY UNDER THIS CONTRACT BUY AMERICAN-FREE TRADE AGREEMENTS-BALANCE OF PAYMENTS PROGRAM-BASIC (FEB 2024) 11 SMALL BUSINESS SUBCONTRACTING PLAN (DOD CONTRACTS)-BASIC (DEV 2026-O0037)(FEB 2026) 2 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (DEV 2026-O0037)(FEB 2026) 1 SECURITY PROHIBITIONS AND EXCLUSIONS (CLASS DEVIATION 2026-O0025)(FEB 2026) 7 BUY AMERICAN-FREE TRADE AGREEMENTS-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (FEB 2024) 5 BUY AMERICAN-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (FEB 2024) 1 ALTERNATE A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS (DEVIATION 2026-O0043)(FEB 2026) 13 NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PERPARDENESS, AND ENERGY PROGRAM USE (APRIL 2008) 2 | X 1. DD1423 Data Item A001 (Inspection and Test Plan) may be waived if already on file at NAVSUP WSS Mechanicsburg. 2. All contractual documents (i.e., contracts, purchase orders, task orders, delivery orders, and modifications) related to the instant procurement are considered to be "issued" by the Government when copies are either deposited in the mail, transmitted by facsimile, or sent by other electronic commerce methods, such as email. The Government's acceptance of the contractor's proposal constitutes bilateral agreement to "issue" contractual documents as detailed here in. 3. The following proposed delivery schedule applies: Submission of all certification data CDRLS 20 days prior to delivery. PNSY review/acceptance of certification CDRLS 18 working days after receipt. Final delivery of material (200 days). Scope 1. The material covered in this contract/purchase order will be used in a crucial shipboard system. The use of incorrect or defective material would create a high probability of failure resulting in serious personnel injury, loss of life, loss of vital shipboard systems, or loss of the ship itself. Therefore, the material has been designated as SPECIAL EMPHASIS material (Level I, Scope of Certification, or Quality Assured) and special control procedures are invoked to ensure receipt of correct material. 1.1 DSSP Scope of Certification Material - Material Control Division (B); applies to this material. Applicable Documents 2.1 Order of Precedence - In the event of a conflict between the text of this contract/purchase order and the references and/or drawings cited herein, the text of this contract/purchase order must take precedence. Nothing in this contract/purchase order, however, must supersede applicable laws and regulations unless a specific exemption has been obtained. 2.2 Applicable Documents - The document(s) listed below form a part of this contract/purchase order including modifications or exclusions. 2.2.1 Documents, drawings, and publications supplied are listed under "Drawing Number". These items should be retained until an award is made. 2.2.2 "Document References" listed below must be obtained by the Contractor. Ordering information is included as an attachment to this contract/purchase order. 2.2.3 Specification Revisions - The specification revisions listed under "Documents References" below are the preferred revision. Older and/or newer revisions are acceptable when listed within Contract Support Library Reference Number CSD155 in ECDS (Electric Contractor Data Submission) at: https://register.nslc.navy.mil/. This is to allow Contractors to use certain acceptable older specification revisions to purge their existing stock of material certified to those older revisions or to use newer specification revisions when material is certified to newly released revisions, without requiring the submittal of waiver/deviation requests for each specification revision on every contract. Revisions of specifications reflecting editorial and/or re-approval (e.g., E2009, R2014, etc.) are considered inconsequential, but are acceptable when their revisions are listed within CSD155 or elsewhere within this contract. DOCUMENT REF DATA=FF-S-86 | | | J | 250401 | A | | DOCUMENT REF DATA=ANSI/ASQ Z1.4 | | | | 080101 | A | | DOCUMENT REF DATA=QQ-N-281 | | | D | 851023 | A | 2 | DOCUMENT REF DATA=ASTM-A574 | | | | 211201 | A | | DOCUMENT REF DATA=ASTM-F606 | | | | 191115 | A | | DOCUMENT REF DATA=MIL-STD-792 | | | F | 230223 | A | 01 | DOCUMENT REF DATA=MIL-DTL-1222 | | | J | 001208 | A | | DOCUMENT REF DATA=ISO_9001 | | | | 081115 | A | | DOCUMENT REF DATA=ISO10012 | | | | 030415 | A | | DOCUMENT REF DATA=ISO/IEC 17025 | | | | 050515 | A | | DOCUMENT REF DATA=MIL-I-45208 | | | A | 810724 | A | 1 | DOCUMENT REF DATA=MIL-STD-45662 | | | A | 880801 | A | | DOCUMENT REF DATA=ANSI/NCSL Z540.3 | | | | 130326 | A | | Requirements 3.1 The Socket Head Capscrew must be manufactured in accordance with FF-S-86, Type VI, QQ-N-281, Size 0.250-20UNRC-2A x 3.00, except as amplified or modified herein. 3.2 Wedge Tensile Test Specimens (Headed fasteners) - A wedge tensile test must be conducted on a Full Size Fastener for each production lot. The required specimens for the Wedge Tensile Test must be separate fasteners from those required for the Yield Test. 3.2.1 Testing for Socket Head Cap Screws must be in accordance MIL-DTL-1222, paragraphs 4.5.2.3 and 4.5.2.3.1. 3.2.2 Testing for all other Headed Fasteners with a nominal diameter greater than 1/4-inch must be in accordance with ASTM-F606 for grades 5, 8, B7, and B16. For all other grades, the following wedge angles must be used: a. Except as specified in item c below, fasteners with a nominal diameter of 1/4-inch through 1-inch (inclusive) must be tested with a ten degree wedge. b. Except as specified in item c below, fasteners with a nominal diameter over 1-inch must be tested with a six degree wedge. c. Fasteners of grades 8, B7, B16, 410, 416, 416Se, 431, and 630 threaded within one diameter to the underside of the head must be tested as follows: Sizes 1/4 inch through 3/4 inch (inclusive): Use a six degree wedge Sizes over 3/4 inch: Use a four degree wedge d. Fasteners that pass testing with wedge angles greater than those specified are considered acceptable. 3.2.3 For fasteners of all grades with a nominal diameter less than 1/4-inch, wedge angles in accordance with ASTM-A574 must be used. 3.2.4 For fasteners with a length less than the minimum specified in Table 1 of ASTM-F606, one "test specimen fastener" must be manufactured from each lot and tested to represent that lot. The length must meet the minimum in ASTM-F606 but not exceed it by more than 1/4 inch. These fasteners must be of the same type, style, and diameter as the lot, manufactured from the same material, and heat treated if required. 3.3 FF-S-86 mechanical property and metallographic testing sample sizes must use ASQ Z1.4 Inspection Level S-1 with AQL = 1.0. Revisions reflecting editorial or re-approval are acceptable if listed within CSD155 or elsewhere in the contract. 3.4 Configuration Control - The Contractor must maintain the total equipment baseline configuration. Proprietary design drawings must be provided in electronic format. 3.4.1 Waivers/Deviations - All require review and approval by the Contracting Officer, and must be classified as Critical, Major, or Minor. Requests must include detailed information and be submitted via email to the NAVSUP WSS Contracting Specialist. 3.4.2 All requests for Waivers/Deviations on NAVSUP-WSS Contracts must be submitted via email. 3.4.3 ECPs - The Government will control configuration changes. The Contractor must submit an Engineering Change Proposal (ECP) for Class I or II changes, including detailed information about the change, impact, and milestones. 3.4.4 A copy of the final waiver/deviation must be forwarded with the applicable assets. 3.5 Mercury Free - Mercury and compounds must not be added or come into contact with hardware or supplies. Contamination will be cause for rejection. 3.6 Certificate of Compliance - The Contractor must submit a certificate certifying compliance with all requirements, including invoked specifications and drawings. Quality Assurance Requirements 3.7 The Contractor must provide and maintain a quality system in accordance with ISO-9001, with calibration per ISO-10012 or ANSI-Z540.3, or an acceptable alternative such as MIL-I-45208 with MIL-STD-45662. 3.7.1 The quality system and products are subject to evaluation and verification by the Government. 3.7.2 The quality system must be documented and available for review throughout the contract. 3.7.3 Suppliers of DSSP material must submit their quality system procedures prior to award, unless waived. 3.7.4 The Government will perform quality assurance at source, and the place of performance cannot be changed without approval. 3.7.5 Changes to a qualified quality system require Government concurrence. 3.8 Contractor Inspection Requirements - Records of inspections and tests must be maintained, including details of observations, deficiencies, approvals, rejections, and corrective actions. 3.8.1 Inspection equipment must be available for Government use and verification. 3.8.2 All documents and data must be available for review by the Government. 3.9 Subcontractor Inspection Requirements - The Government may inspect supplies/services at source. Purchase documents must cite applicable quality system requirements. When source inspection is performed, the contractor must notify the subcontractor accordingly. 3.10 Government Furnished Material and/or Equipment (GFM/GFE) - The Contractor must develop procedures for receipt, inspection, verification, storage, testing, identification, and reporting of GFM/GFE. 3.11 Traceability and Certification Requirements - Traceability must be maintained from material to Objective Quality Evidence (OQE). Markings must be permanent and include relevant identifiers. 3.12 Material Traceability - Markings must be applied according to MIL-STD-792 or tagged, and recorded on OQE. Markings must be restored if removed during processing. 3.12.1 When markings are removed, they must be recorded and restored after processing. 3.12.2 Subcontracted operations must also maintain traceability, with markings or documentation as specified. 3.13 Final Inspection - Inspections include material sampling, statistical process control if used, and inspection of OQE and traceability data. Lot acceptance is based on zero defects. 3.13.1 Sampling must follow applicable specifications or ANSI/ASQ-Z1.4 if no plan exists. 3.13.2 SPC may be used if acceptable to the Government. 3.13.3 All OQE and traceability data must be 100% inspected for completeness and legibility. 3.14 Test Certification - Certifications must be positive and unqualified. Missing or incorrect certifications will lead to rejection. 3.15 The certificate of compliance must include detailed information such as contractor details, contract number, NSN, and other relevant data, including specific statements for special emphasis materials. Quality Assurance 4.1 Notes to DCMA QAR and the Contractor - Departures from requirements must be judged individually. Disagreements are submitted to the PCO. Records of departures must be maintained and submitted. 4.2 For proprietary designs, part numbers are for reference only; the material must conform to all requirements. 4.3 DCMA QAR reviews NDT procedures. 4.4 The ECDS system is available for data submissions and inquiries at: https://register.nslc.navy.mil/. 5. Packaging - Preservation, packaging, packing, and marking must follow the contract schedule and MIL-STD 2073. Notes 6.1 Definitions of terms related to CSI items are listed below. Not all terms apply to every item. 6.1.1 The ECDS system is at: https://register.nslc.navy.mil/. Registration requires a PKI Digital Certificate on a CAC. A Vendor User Guide is available as CSD001 in the CSD Library within ECDS. 6.1.2 Critical Safety Item (CSI) - Any ship part, assembly, or support equipment with a critical characteristic whose failure could cause catastrophic failure, loss, or serious damage, or pose a risk of injury or death. 6.1.3 Critical Process - Any process or operation on a Ship CSI that establishes or confirms a critical characteristic. 6.1.4 First Article - Pre-production models or samples to demonstrate manufacturing capability. 6.1.5 First Article Test (FAT) - Contractually required testing of initial or representative samples to evaluate conformity before full production acceptance. 6.1.6 Government Source Inspection (GSI) - Oversight by a government representative to ensure quality and system elements. 6.1.7 Quality Assurance Letter of Instruction (QALI) - Document providing requirements for independent verification and acceptance prior to shipment. 6.1.8 Objective Quality Evidence (OQE) - Data from tests to prove material conforms to requirements. 6.1.9 Surface Discontinuity - Surface irregularities such as burrs, dents, scratches, etc., acceptable if less than 0.005-inch deep. 6.1.10 Traceability Code - Code providing traceability to material properties or origin. 6.1.11 Verification - Examination to determine compliance with a requirement. 6.1.12 Nonconformance - A violation of requirements affecting the contract, drawings, specifications, or safety. 6.1.13 Waiver - Authorization to accept a nonconforming item. 6.1.14 Deviation - Authorization to depart from approved configuration for a number of units or time period. 6.1.15 Critical Waiver/Deviation - Departure involving safety. 6.1.16 Major Waiver/Deviation - Departure affecting performance, safety, or system integrity. 6.1.17 Minor Waiver/Deviation - Departure not involving critical factors. 6.1.18 Engineering Change (EC) - Change to configuration documentation. 6.1.19 Engineering Change Proposal (ECP) - Document proposing a change for approval. 6.1.20 Class I ECP - Approved by Configuration Control Board with contract modification. 6.1.21 Class II ECP - Reviewed for concurrence, unless otherwise specified. 6.2 In accordance with OPNAVINST 5510.1, documents from the Navy include a

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