Minnesota Supplier Systems #2000018439

MPCA Conference Facilities, Lodging, Catering, and AV Services for Twin Cities Metro Event

The Minnesota Pollution Control Agency (MPCA) is seeking bids for conference facilities and related services for its 'Collection System Basic' event in the Twin Cities Metro Area. - Government Buyer: - Minnesota Pollution Control Agency (MPCA) - Contacts: Sean Douglas Jones, Christi Torgusson (Office and Administrative Specialist) - Products and Services Requested: - Conference room rental for up to 107 attendees over three days - General session room (classroom style seating, podium, large projector screen) - Breakout session rooms (with sound isolation, internet access, proximity to main session) - Registration area (large foyer, secure storage, tables, chairs) - Lodging: 57 single occupancy rooms (7 for staff, 50 for attendees) for three nights - Catering: Buffet-style continental breakfasts, lunches, and all-day beverage service for 107 attendees - Audio-visual equipment rental and technical support (projector, microphones, mixer, sound system, setup and care) - Shuttle services between lodging, conference facility, and parking if locations are more than 1/10 mile apart - Unique or Notable Requirements: - Venue must be within the seven-county Twin Cities Metro Area (Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, Washington) - Sufficient parking, preferably at no cost - Facility diagrams required for registration, session, and breakout rooms - Lodging, conference, and parking must be within one-tenth mile or shuttle service provided - All services must be delivered within the specified contract period - Substitutions not allowed unless specified in contract documents - No specific OEMs or vendors are named; bidders must provide all required documentation and comply with state requirements.

Description

The Minnesota Pollution Control Agency (MPCA) is soliciting bids to purchase conference facilities for the Collection System Basic event. The procurement includes room rental, catering, audio-visual equipment rental, and lodging. The conference is scheduled to take place from October 13 to October 15, 2026, within the seven counties of the Twin Cities Metro Area in Minneapolis/St. Paul, MN. Bidders must submit responses online through the SWIFT Supplier Portal by August 4, 2026, and all responses must comply with the specifications and requirements outlined in the solicitation documents.

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