SAM #36C24526Q0732

Procurement of Kavo Electric Dental Handpieces for Huntington VA Medical Center

This opportunity involves the procurement of Kavo electric dental handpieces for the Huntington VA Medical Center (VAMC) in West Virginia. - Government Buyer: - Department of Veterans Affairs - VAMC (581), Huntington, WV - VISN 5 Contract Satellite Office - OEM Highlight: - Kavo is the specified and required Original Equipment Manufacturer (OEM) for all products - Vendors: - Only Kavo brand products are acceptable; procurement is set aside for Service Disabled Veteran Owned Small Businesses (SDVOSB) - Products Requested: - 8 units: Kavo ELECTROmatic Premium Dual Electric Handpiece System with 2 KL 703 LED Motors (Part #1.012.8547) - 60 units: Kavo EXPERTmatic E20 L Low Speed Optic 1:1 Electric Attachment (Part #1.007.5540) - Technical/Unique Requirements: - All equipment must be fully compatible with existing dental delivery units and handpiece couplings - Handpieces must support variable speed operation, adjustable torque control, fiber optic or LED illumination, internal water spray cooling, autoclavable attachments, and both high-speed and low-speed connections - Only Kavo brand products will be accepted; no substitutes - Set-Aside: - Opportunity is restricted to Service Disabled Veteran Owned Small Businesses (SDVOSB) - Delivery/Performance: - Delivery required within 20 days after award, no later than 60 days after receipt of order

Description

Combined Synopsis/Solicitation Notice Page 3 of 12 Combined Synopsis/Solicitation Notice = Required Field Combined Synopsis/Solicitation Notice Page 1 of 12 SUBJECT Electric Dental Handpieces (VA-26-00078050) GENERAL INFORMATION CONTRACTING OFFICE S ZIP CODE* 25405 SOLICITATION NUMBER* 36C24526Q0732 RESPONSE DATE/TIME/ZONE 08-14-2026 9:00am EASTERN TIME, NEW YORK, USA ARCHIVE 60 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS N SET-ASIDE SDVOSBC PRODUCT SERVICE CODE* 6515 NAICS CODE* 339114 CONTRACTING OFFICE ADDRESS Department of Veterans Affairs VAMC (613) VISN 5 Contract Satellite Office 510 Butler Avenue Martinsburg WV 25405 POINT OF CONTACT* Contract Specialist Tara Davis tara.davis4@va.gov PLACE OF PERFORMANCE ADDRESS VAMC (581) 1540 Spring Valley Drive Huntington WV POSTAL CODE 25704 COUNTRY ADDITIONAL INFORMATION AGENCY S URL http://www.va.gov URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT S EMAIL ADDRESS EMAIL DESCRIPTION DESCRIPTION Combined Synopsis-Solicitation for Commercial Products and Commercial Services Effective Date: 01/15/2026 Revision: 03 Page 12 of 12 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 This solicitation is set-aside for Service Disabled Veteran Owned Small Business (SDVOSB). The associated North American Industrial Classification System (NAICS) code for this procurement is 339114 with a small business size standard of 750 employees. The FSC/PSC is 6515. The VAMC (581) 1540 Spring Valley Dr. Huntington, WV 25704 is seeking (8) ELECTROMATIC Premium Dual Electric Handpiece System with 2 -KL 703 LED Motors Std Tube and (60) EXPERTmatic E20 L Low Speed Optic 1:1 Electric Attachment. All interested companies shall provide quotations for the following: Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 ELECTROMATIC Premium Dual Electric Handpiece System with 2 -KL 703 LED Motors Std Tube 1.012.8547 8 EA 0002 EXPERTmatic E20 L Low Speed Optic 1:1 Electric Attachment 1.007.5540 60 EA Statement of Work (SOW) for the Kavo Electric Handpieces 1.0 General 1.1 Background The mission of the Hershel Woody Williams VAMC is to provide patient care. The mission of the Dental Service is to use the electric handpieces to support comprehensive dental care for veterans. These handpieces are used to efficiently and precisely remove decay in teeth, polish and finish restorations, adjust prosthetics, and trim and contour restorations and appliances. 1.2 Objective This will be used in adjunct with our current dental delivery units to deliver dental care to our veterans. 1.3 Scope of Work The equipment shall support restorative, prosthodontic, endodontic and hygiene procedures. 1.4 Period of Performance The period of performance of this contract is 20 days after award. 1.5 Place of Performance The electric dental handpieces will be delivered to the Huntington VAMC. 2.0 Specific Requirements/Tasks Ensure all handpieces are Kavo Brand and are compatible with existing dental delivery units and handpiece couplings. Provide electric handpiece motor systems capable of variable speed operation ranging from 100 RPM to 200,000 RPM. Provide adjustable torque control for precision dental procedures. Include fiber optic or LED illumination for enhanced intraoral visibility. Include internal water spray cooling system to reduce heat generation. Provide autoclavable handpiece attachments for infection prevention compliance. Include both high-speed and low-speed connections. Ensure low vibration and low noise operation to ensure veteran comfort. Review warranty information. TECHNICAL QUALIFICATIONS Must Be KAVO Brand Electromatic Premium Dual 1.012.8547 Display: 4.3 color touch display Dimensions: 5.9 x 4.6 x 1.4 inches Presets: 5 presets in prep mode Drive Included: 2x KL703 or 1x KL703 + 1x COMFORTbase Media Input: via 4/5/6 hole standard connection System pressure: 1.8 - 5 bar, Spray air: 1.0 - 2.5 bar, Spray water: 0.8 - 2.0 bar Water Filter: included Power Supply: 177 inch connection cable Remote cord length: 800mm Torque: Max 0.4ncm LED Bulb Intensity: 25,000 LUX Motor speed range: 20,000 - 200,000 rpm Kavo EXPERTmatic LUX E20 L (1.007.5540): Transmission 1:1 Exclusive high-tech ball bearing for a more robust and durable instrument CoolHead technology Cellular optic For latch type burs Speed range up to 40,000 rpm (electric motor) and up to 20,000 rpm (air motor) Internal air / water coolant Push button auto chuck 1-port spray EXPERTgrip Universal E type connection 25,000 Lux glass rod light conductor RESPONSES:  Please include descriptive literature demonstrating the product meets or exceeds the brand name product specified above. Please provide any product solution or configuration so long as they are equivalent to the brand name product. Responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number. PLEASE PROVIDE THE FOLLOWING ADDITIONAL INFORMATION: Full name and address of company DUNS number/ CAGE Code/ SAM UEI Business Size Manufacturer or Distributor If distributor, provide full name, business size and address of manufacturer. Country of Origin designation for all products. Technical Literature that clearly shows product(s) are equivalent. Any additional product solution or configuration that would be beneficial to the functionality of the product line identified. Authorized Distributor Letter Certified by OEM with a current date. Contract type Firm Fixed Price Delivery shall be provided no later than 60 days ARO. Place of Performance/Place of Delivery Address: Huntington VAMC (581) 1540 Spring Valley Drive Huntington, WV Postal Code: 25704 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far. The following solicitation provisions and clauses apply to this acquisition: FAR 52.212-1, INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION) 52.222-90 ADDRESSES DEI DISCRIMINATION BY FEDERAL CONTRACTORS (DEVIATION) 52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022) 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND CERTIFICATIONS (NOV 2025) (DEVIATION) 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION FEB 2025) CLAUSES: 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) https://www.acquisition.gov/far-overhaul 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023) 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (DEVIATION APR 2026) 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025) (DEVIATION) VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION) VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) VAAR 852.247-71 DELIVERY LOCATION (OCT 2018) VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018) All quotes shall be sent to Contract Specialist, Tara Davis tara.davis4@va.gov Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. 1.FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services. Technical: Will be evaluated on the proposal that demonstrates the ability to provide the salient characteristics requested by the government. Delivery Schedule: Ability to deliver products as specified in the Statement of Work (SOW). Price: Pricing will be evaluated for fairness and reasonableness. The offeror must complete the pricing schedule provided in the solicitation. 1. www.sam.gov registration is required to be complete at time of submission of response. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/. 2.FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services Nov 2023. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received no later than 08/14/26 AT 9:00AM EST. at tara.davis4@va.gov. The offeror MUST complete the pricing schedule provided in the solicitation. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Tara Davis: tara.davis4@va.gov PRICE/COST SCHEDULE ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 ELECTROMATIC Premium Dual Electric Handpiece System with 2 -KL 703 LED Motors Std Tube 1.012.8547 8 EA 0002 EXPERTmatic E20 L Low Speed Optic 1:1 Electric Attachment 1.007.5540 60 EA Additional Links: Department of Veterans Affairs

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