SAM #481327

Helium Refrigeration System Procurement for Brookhaven National Laboratory Cryogenic Upgrade

Brookhaven National Laboratory (BNL), operated by Brookhaven Science Associates under the U.S. Department of Energy, is seeking a Helium Refrigeration System for a cryogenic system upgrade in Building 902. - Government Buyer: - Brookhaven National Laboratory (BNL) - Brookhaven Science Associates (DOE contractor) - Products Requested: - Helium compressor system - Liquid helium storage dewar (minimum 7000 L capacity) - Fine oil removal and gas management system - Refrigerator cold box with PLC/junction box panel - Supervisory personal computer (PC) - Co-axial transfer line spool - Cryogenic male bayonet-coupling components (if applicable) - Spare parts and maintenance kits (e.g., expander cartridges) - Services Requested: - Installation support (remote and in-person) - Commissioning and site acceptance testing support (including operator training) - OEMs and Vendors: - No specific OEMs or vendors are named; system may be new, used, or refurbished - Unique Requirements: - System must be delivered and documented within 18 weeks of contract award - Installation completed by week 36; commissioning by week 38 - Compliance with Buy American Act - Contractor must assess condition, refurbish if needed, provide documentation, and support installation/commissioning - Offerors must submit pricing sheets, certifications, and, if applicable, a Small Business Subcontracting Plan or waiver - Foreign offerors have additional documentation requirements

Description

Brookhaven Science Associates, LLC (BSA) operator of Brookhaven National Laboratory (BNL) under a Prime Contract with the U.S. Department of Energy (DOE) solicits your quote for a Helium Refrigeration System to be utilized within the United States. Requirements for this solicitation are outlined in the attached RFQ Document.

Quote package shall include the below: Price Quote: 1. The Offeror shall complete and return the attached Enclosure C. Quotation Pricing Sheet. Pricing shall remain firm for one hundred twenty (120) days to allow time for review, selection, and Award. Prices shall be quoted in U.S. Dollars. 2. This requirement is subject to FAR Part 25, Buy American Act. Please provide the place of manufacturer on the Enclosure C. Quotation Pricing Sheet. 3. Anticpated freight terms shall be FOB Destination, Freight Prepaid (Domestic), Delivered Duty Paid (International) as detailed on Page 1 of RFQ Document. Other Submittals: 1. SAM Unique Entity Identification (UEI) Number within attached Enclosure C. Quotation Pricing Sheet, as well as affirm Representations and Certifications and size status are accurate and up to date in SAM. * Foreign Offerors are not required to be registered in SAM; however, must fill out the attached Enclosure B. AMS-Form-050 (Annual Representations and Certifications) if they are not. 2. The attached Enclosure B. AMS Form 050 Annual Representations and Certifications is only required for Offerors that are not currently active and registered in SAM. A current copy (less than 12 months prior to the date of solicitation) of Enclosure B. AMS-Form-050 (Annual Representations and Certifications) must be on file with BSA’s Procurement and Property Management (PPM) Division before an Award can be placed.

3. Offerors that are not a small or foreign business and expect to submit an offer exceeding $900,000 must submit a Small Business Subcontracting Plan. If the Offeror certifies that there are no subcontracting opportunities associated with the work to be performed under this award, they may instead submit Enclosure G. AMS Form 001 Subcontracting Plan Waiver, in lieu of the Small Business Subcontracting Plan.

4. The successful Offeror will be required to complete new vendor forms, if applicable.

Any questions concerning this RFQ must be addressed in writing (via email) to myself.

BSA looks forward to your participation and quote.

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