SAM #W50S8G26BA003

Chiller and Building Management System Controls Replacement (Carrier and Reliable Brand Name Only) at Kirtland AFB

The New Mexico National Guard (USPFO NM PROCUREMENT office at Kirtland Air Force Base) is soliciting bids for a firm fixed-price contract to replace the chiller at Building 1055, with expanded requirements to include Building Management System controls. - Scope of Work: - Removal and replacement of the existing chiller system - Installation of Carrier brand chillers (brand name only) - Installation of Reliable brand controls for the Building Management System (brand name only) - New piping, valves, electrical work, and a complete flush and fill of the hydronic system - Restoration of the system to full operational status - OEMs Specified (Brand Name Only): - Carrier (chillers) - Reliable (Building Management System controls) - Small business set-aside under NAICS 238220 (Plumbing, Heating, and Air Conditioning Contractors) - Estimated contract value: $350,000 to $450,000 - Unique Requirements: - Compliance with FAR clause 52.219-14(e)(3) regarding limitations on subcontracting - Standardization of operation and maintenance by requiring Carrier and Reliable brand equipment - No specific part numbers or quantities provided for the chiller or controls - Contract duration is 90 calendar days after notice to proceed

Description

Presolicitation Notice

W50S8G26BA003 - Invitation for Bids (IFB) Set-Aside for Small Businesses

NAICS Code: 238220 - Plumbing, Heating, and Air Conditioning Contractors

The New Mexico National Guard intends to issue an Invitation for Bids to award a single firm fixed-price contract for services, non-personal, to provide all plant, labor, transportation, materials, tools, equipment, appliances and supervision necessary for the removal and replacement of the existing chiller to include new piping, valves, electrical, and a complete flush and fill of the hydronic system at Building 1055, 2251 Air Guard Dr SE, Kirtland Air Force Base 87117. The contractor shall provide and install Carrier (Brand Name Only) chillers, Reliable (Brand Name Only) Controls for Building Management System and all necessary components to return the system to fully operational status.

The contract duration will be 90 calendar days after notice to proceed to include inspection and punch list. This project is set aside 100% for total small business. The North American Industry Classification System (NAICS) Code is 238220, with a small business size standard of $19,000,000. Per RFO FAR 36.101-3(b), the budget parameters for this project is between $350,000 and $450,000.

The tentative date for issuing the solicitation is on-or-about August 14, 2026.

The tentative date for the pre-bid conference/ site visit is on-or-about August 20, 2026, at 11:00 AM Mountain Standard Time (MST) location to be provided in the solicitation. Interested contractors are encouraged to attend and shall follow conference registration and base access requirements shown in the solicitation. A site visit will follow the pre-bid conference. All questions related to this solicitation, pre bid conference and site visit must be submitted by August 25, 2026, at 11:00 AM MST, via email to 150SOW.MSC.RFPRFQ@us.af.mil. All dates are subject to change. Please refer to the solicitation for confirmation. Please hold off on submitting questions until after the solicitation is issued, as this is the presolicitation notice. 

The bid opening date is tentatively planned for on-or-about September 01, 2026, at 11:00 AM MST. Actual dates and times will be identified in the solicitation. Interested offerors must be registered in the System for Award Management (SAM). To register go to SAM.gov. Instructions for registering are on the website (there is no fee for registration).

The solicitation and associated information will be available only from the Contract Opportunities page at SAM.gov.

Your attention is directed to FAR clause 52.219-14(e)(3) (DEVIATION 2021-O0008), LIMITATIONS ON SUBCONTRACTING, which states “By submission of an offer and execution of a contract, the Offeror/Contractor agrees in performance of the contract for General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 85 percent subcontract amount that cannot be exceeded”.

In accordance with RFO FAR 36.101-4, the following information is provided:

The National Guard has no agency-specific policies or procedures that apply to the definitization of equitable adjustments for change orders under construction contracts. No data is available regarding the timely definitization of equitable adjustments for change orders under construction contracts.

DISCLAIMER: The official plans and specifications are located on the official government webpage and the Government is not liable for information furnished by any other source. Amendments, if/when issued, will be posted to Contract Opportunities for electronic downloading. This will normally be the only method of distributing amendments prior to closing; therefore, it is the offeror’s responsibility to check the website periodically for any amendments to the solicitation. Websites are occasionally inaccessible for various reasons. The Government is not responsible for any loss of Internet connectivity or for an offeror’s inability to access the documents posted on the referenced web pages. The Government will not issue paper copies.

(1) CARRIER Chiller Equipment and (2) Reliable Controls for Building Management System are brand names specific to standardize the operation and maintenance (noted justifications will be included with solicitation).

View original listing