SAM #FA875126Q0936

AFRL Solicitation for Modular Open Frame Laboratory Furniture and Installation

The Air Force Research Laboratory (AFRL) at the Irish Hill test site in Poland, NY is seeking modular, heavy-duty open frame laboratory furniture and related installation services. - Government Buyer: - U.S. Air Force Research Laboratory (AFRL) - Information Directorate, Integration and Operations - Civil Engineering, Programming & Engineering Office - OEM Highlight: - Eaton/Wright Line (LMS System specified as the basis for the modular furniture) - Products Requested: - Modular open frame lab furniture system based on Eaton/Wright Line LMS System - Features: 1-1/8" ESD thick worksurface tops, cable management, steel legs with levelers, frame-mounted 20 AMP power, ESD equipment shelves, hook-on steel shelving, LED task lights with motion detection, grounding bars, locking mobile pedestals, powder coated steel finish, fabric panels, modular design for reconfiguration, corner work surfaces (curved/angled), tambour door locking storage cabinets (Qty. 5) - Work tables (Qty. 6): 30" x 60" ESD worksurfaces, matching finishes, legs with locking casters, central grommet - Services Requested: - Design services, delivery, installation, and coordination - Includes manufacturer-approved installation, site removal of packaging, leveling, securing components, electrical integration, and site cleanup - Unique/Notable Requirements: - All furniture must meet ANSI/ESD S20.20 standards for electrostatic discharge - Electrical integration required for all workstations - Offsite storage for up to 60 days included - Delivery and installation to be coordinated post-award - Installation at AFRL Irish Hill test site, Poland, NY

Description

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Further, offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation.

Solicitation number FA875126Q0936 is issued as a request for quotation (RFQ).

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul.

This procurement is being issued as total small business set-aside under NAICS code 337214 and small business size standard 500 employees.

The contractor shall provide the items listed within Attachment No. 1 (Statement of Work and Drawings) on a firm fixed price basis including the cost of shipping FOB Destination. Submit a technical description of the items being offered in sufficient detail for the Government to evaluate the capability of the solution being offered.

Name, Email address, and Phone number of the end user POC associated with the delivery will be provided via Section F of any award resulting from this solicitation.

Offerors shall provide at least the same warranty terms, including offers of extended warranties, offered to the general public in customary commercial practice.

The required delivery is no more than 8 Weeks After Receipt of Order (ARO). All deliveries shall be made in accordance with FAR 52.247-34 FOB Destination (NOV 1991). The place of delivery, acceptance and FOB destination point is Poland, NY 13431.

The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (FEB 2026), applies to this acquisition.

Addenda to the following paragraphs of 52.212-1 are:

(a) Written quotes are due at or before 3PM, (Eastern Time) 17 August 2026. Submit via email to: jennifer.calandra@us.af.mil, with a copy to John.Haberer@us.af.mil

The provision at FAR 52.212-2, Evaluation -- Commercial Products and Commercial Services (FEB 2026), applies. In addition to the information within Paragraph (a), the following factors shall be used to evaluate offers:

technical capability of the item offered to meet the Government requirement; and price;

In determining the required technical acceptability, the Government will evaluate the items offered for compliance with the items listed in the SOW (Attachment No. 1).

The Government intends to make award to the Lowest Priced, Technically Acceptable quote.

Offerors are required to complete representations and certifications found in the provision at DFARS 252.204-7998, Alternate A, Annual Representations and Certifications (DEVIATION 2026-O0043) (FEB 2026), as well as the following:

252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation (MAY 2021)

For your convenience, all referenced certifications are attached to this solicitation. (Attachment No. 2)

*OFFERS SHALL INCLUDE THE COMPLETED OFFEROR REPRESENTATIONS AND CERTIFICATIONS (ATTACHMENT 2) IN ORDER TO BE CONSIDERED FOR AWARD. OFFERS THAT DO NOT PROVIDE ATTACHMENT 2 IN THEIR RESPONSES MAY BE REJECTED

The clause at 52.212-4, Terms and Conditions -- Commercial Products and Commercial Services (FEB 2026), applies to this acquisition.

The following FAR and FAR Supplement provisions and clauses also apply to this procurement:

52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (JAN 2017) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) 52.204-7, System for Award Management – Registration (FEB 2026) 52.204-13, System for Award Management – Maintenance (FEB 2026) 52.209-6, Protecting the Government Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (FEB 2026) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (FEB 2026) 52.219-6, Notice of Total Small Business Aside (FEB 2026) 52.219-28, Post Award Small Business Program Representation (FEB 2026) 52.222-3, Convict Labor (FEB 2026) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (FEB 2026) 52.222-35, Equal Opportunity for Veterans (FEB 2026) 52.222-36, Equal Opportunity for Workers With Disabilities (FEB 2026) 52.222-37, Employment Reports on Veterans (FEB 2026) 52.222-41, Service Contract Labor Standards (FEB 2026) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (See Attachment 3- Wage Determination (13 May 2026)) This Statement is for Information Only: It is not a Wage Determination Employee Class Monetary Wage -- Fringe Benefits  09040 - Furniture Handler Rate $14.95 + $5.09 *Health & Welfare Total Rate: $20.04 52.222-50, Combating Trafficking in Persons (FEB 2026) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (FEB 2026) 52.222-62, Paid Sick Leave Under Executive Order 13706 (FEB 2026) 52.222-90, Addressing DEI Discrimination by Federal Contractors (APR 2026) 52.223-5, Pollution Prevention and Right-to-Know Information (MAY 2024) 52.223-23, Sustainable Products and Services (FEB 2025) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) 52.232-33, Payment By Electronic Funds Transfer—System For Award Management (OCT 2018) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) 52.233-3, Protest After Award (FEB 2026) 52.233-4, Applicable Law for Breach of Contract Claim (FEB 2026) 52.240-90, Security Prohibitions and Exclusions Representations and Certifications (FEB 2026) 52.240-91, Security Prohibitions and Exclusions (FEB 2026) 52.240-93, Basic Safeguarding of Covered Contractor Information Systems (FEB 2026) 52.244-6, Subcontracts for Commercial Products and Commercial Services (APR 2026) 52.247-34, FOB Destination (NOV 1991) 52.252-1, Solicitation Provisions Incorporate by Reference (FEB 1998) 52.252-2, Clauses Incorporated by Reference (FEB 1998) 52.252-5, Authorized Deviations in Provisions (NOV 2020) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of (DEVIATION) after the date of the provision. The use in this solicitation of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of (DEVIATION) after the name of the regulation. 52.252-6, Authorized Deviations in Clauses (NOV 2020) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of (DEVIATION) after the date of the clause. The use in this solicitation or contract of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of (DEVIATION) after the name of the regulation. 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (SEP 2011) 252.203-7002, Requirement to Inform Employees of Whistleblower Rights. (DEC 2022) 252.203-7005, Representation Relating to Compensation of Former DoD Officials (SEP 2022) 252.204-7003, Control of Government Personnel Work Product (APR 1992) 252.204-7004, DoD Antiterrorism Awareness Training for Contractors (JAN 2023) 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (JAN 2023) 252.204-7024, Notice on the Use of the Supplier Performance Risk System (MAR 2023) 252.211-7003, Item Identification and Valuation (JAN 2023) Para. (c)(1)(i): None Para. (c)(1)(ii): None Para. (c)(1)(iii): None Para. (c)(1)(iv): None Para. (f)(2)(iii): None 252.215-7013, Supplies and Services Provided by Nontraditional Defense Contractors. (JAN 2023) 252.223-7008, Prohibition of Hexavalent Chromium (JAN 2023) 252.225-7012, Preference for Certain Domestic Commodities (APR 2022) 252.225-7013, Duty Free Entry (AUG 2025) 252.225-7048, Export-Controlled Items (JUN 2013) 252.225-7055, Prohibition Regarding Business Operations with the Maduro Regime (MAY 2022) 252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime (JAN 2023) 252.225-7059, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region—Representation (JUN 2023) 252.225-7060, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region (JUN 2023) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (DEC 2018) 252.232-7006, Wide Area Workflow Payment Instructions (JAN 2023) 252.232-7010, Levies on Contract Payments (DEC 2006) 252.243-7001, Pricing of Contract Modifications (DEC 1991) 252.244-7999, Subcontracts for Commercial Products or Commercial Services (FEB 2026) (DEVIATION 2026-O0015) 252.247-7023, Transportation of Supplies by Sea – Basic (OCT 2024)

Additional AFRL Supplemental requirements applicable to this requirement are as follows:

OMBUDSMAN

An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 performance decisions).

If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman:

Ombudsman: AFRL/PK Technical Director Alternate Ombudsman: AFRL/PK Deputy Director 1864 4th Street WPAFB OH 45433 Phone: (937) 904-9700 FAX: (937) 656-7321 Email: Afrl.pk.workflow@us.af.mil

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

The ombudsman has no authority to render a decision that binds the agency.

Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

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HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS

In performing work under this contract on a Government installation, the contractor shall:

Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes. The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract. Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

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CONTRACTOR ACCESS TO DEPARTMENT OF THE AIR FORCE INSTALLATIONS.

The contractor shall obtain base or installation identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base or installation. The letter will also specify the individual(s) authorized to sign for a request for base or installation identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces/Police for processing. When reporting to the registration/security police office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, to obtain a vehicle pass.

During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with DAFI 31-101, Integrated Defense, and DODMAN5200.02_DAFMAN 16-1405, Air Force Personnel Security Program] citing the appropriate paragraphs as applicable.

Upon completion or termination of the contract or expiration of the identification passes/badges, the prime contractor shall ensure that all base or installation identification passes issued to employees and subcontractor employees are returned to the issuing office.

The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

Failure to comply with these requirements may result in withholding of final payment.

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        CONTRACTOR IDENTIFICATION

                (a) Contractor personnel and their subcontractors must identify themselves as Contractors or subcontractors during meetings, telephone conversations, in electronic messages, or correspondence related to this contract.

                (b) Contractor-occupied facilities (on AFMC or other Government installations) such as offices, separate rooms, or cubicles must be clearly identified with Contractor supplied signs, name plates, or other identification, showing that these are work areas for Contractor or subcontractor personnel.

A site visit can be arranged upon request.

Please submit your request to the following emails: jennifer.calandra@us.af.mil and john.haberer@us.af.mil at least 2 business days prior to the requested date of visit.

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